Accounts Payable Specialist

Accounts Payable Specialist - Construction
Direct Hire

Lathrop, CA

Comp: $80-$90k DOE



We are seeking an experienced Accounts Payable Specialist to oversee AP functions for our manufacturing company with a focus on Subcontractor management.

The ideal candidate will play a pivotal role in optimizing workflow for subcontract management activities, creating paperless digital workflows through dashboards, and ensuring efficient operations.

Key Responsibilities:

Lead and manage all aspects of the accounts payable functions, ensuring accurate and timely processing of invoices and payments.

Strategically track subcontractor payments from and pricing, payments and subcontractor billings to optimize cash flow.

Maintain favorable terms with vendors.

Implement and refine efficient workflows within the AP team, providing guidance and support to enhance productivity.

Conduct audits of vendor invoices and bills to ensure accuracy and compliance with company policies and procedures.

Serve as the primary point of contact for vendor inquiries, resolving issues promptly and maintaining positive relationships.

Negotiate extended payment terms with vendors when necessary.

Reconcile vendor statements and maintain comprehensive accounts payable records.

Collaborate with internal audit teams to review AP transactions and ensure adherence to regulatory requirements.

Prepare financial analyses and reports as required to support decision-making processes.

Assist in month-end closings and financial reporting activities to ensure accuracy and compliance.

Preferred Skills and Qualifications:

Proven experience in accounts payable management in a manufacturing environment.

Strong knowledge of AP processes and best practices, with the ability to optimize workflows and drive efficiency.

Familiarity with paperless digital workflows and document management systems.

Excellent communication and interpersonal skills, with the ability to liaise effectively with vendors, subcontractors, and internal staff.

Analytical mindset with strong problem-solving abilities and attention to detail.

Proficiency in accounting software and MS Office suite, with advanced Excel skills.

Commitment to continuous improvement and embracing technological advancements to drive efficiency.

Process and manage all accounts payable transactions, including matching invoices to purchase orders, verifying pricing and quantities, and ensuring timely payment

Maintain detailed records and dashboards for subcontractor payments, progress billings, AIA applications, etc.

Audit accounts payable records to ensure accuracy, identify discrepancies, and implement internal controls

Serve as a liaison between the Accounting, Project Management, and Administrative departments to facilitate the accounts payable workflow

Provide backup support for reception duties as needed during peak periods

Assist with other accounting and administrative tasks as assigned

Required Skills/Experience:

3+ years of accounts payable experience, preferably in the construction industry

Strong understanding of subcontractor payment processes, progress billings, and AIA applications

Proficient in construction accounting software (e.g. Spectrum) and creating custom reports/dashboards

Excellent analytical and problem-solving skills with attention to detail

Ability to work independently and efficiently in a fast-paced environment

Positive attitude and strong interpersonal skills to collaborate cross-functionally

Key function is emphasizing the subcontractor payment workflows, auditing/analytical responsibilities, and the need to work well within the existing team.