Acentra Health is hiring: Marketing Conference & Event Planner, Mid in Mc Lean

Job description

Overview Acentra Health exists to empower better health outcomes through technology, services, and clinical expertise.

Our mission is to innovate health solutions that deliver maximum value and impact.
Lead the Way is our rallying cry at Acentra Health.

Think of it as an open invitation to embrace the mission of the company; to actively engage in problem-solving; and to take ownership of your work every day.

Acentra Health offers you unparalleled opportunities.

In fact, you have all you need to take charge of your career and accelerate better outcomes - making this a great time to join our team of passionate individuals dedicated to being a vital partner for health solutions in the public sector.
Job Summary and Responsibilities Acentra Health is looking for a Marketing Conference & Event Coordinator/Specialist to join our growing team.
Job Summary:
The Marketing Conference and Event Coordinator/Specialist will be responsible for planning, organizing, and executing events that align with the organization's goals and objectives.

This role requires a detail-oriented professional who thrives in fast-paced environments, can manage multiple priorities, and collaborates effectively with cross-functional teams.

The ideal candidate will bring creativity, strong organizational and project management skills, and excellent communication to ensure events run smoothly and deliver impactful experiences.
Responsibilities:
Manage all aspects of conference sponsorship and event logistics, including, but not limited to, registration; attendee management; coordination with travel agents; booth design (with creative team), shipping, and setup; scheduling; meeting and demo room arrangements; material shipping and storage; attendee communications; team briefings; and abstract submissions
Event Planning & Execution: Coordinate logistics for in-person, virtual, and hybrid conferences and events, including venue selection, vendor management, catering, decor, transportation, technology setup, and day-of execution
Budget Management: Assist in developing and managing conference and event budgets, negotiating vendor contracts, and tracking expenses to ensure cost-effectiveness
Marketing & Promotion: Help develop promotional strategies, invitations, and communications to drive attendance and engagement
Stakeholder Collaboration: Work closely with internal departments, leadership, and external partners to align conference and event objectives with organizational goals
Registration & Attendee Management: Manage guest lists, registrations, RSVPs, and seating arrangements; provide excellent customer service to attendees
On-site Support: Serve as the primary point of contact during conferences and events, ensuring smooth operations and troubleshooting any issues that arise
Post-Event Reporting: Conduct conference and event evaluations, analyze feedback, and prepare reports with recommendations for improvements
Qualifications Required Qualifications
Bachelor's degree in Conference or Event Management, Hospitality, Marketing, Communications, or related field, or 4 additional years of experience in lieu of degree
2+ years of event coordination or related experience
Strong project management, organizational, and multitasking abilities with keen attention to detail
Ability to work under pressure and meet tight deadlines
Proficiency in Microsoft Office Suite and Microsoft Project
Flexibility to work evenings and weekends, and travel as needed for conferences and events
Exceptional verbal, writing, and editing skills
Familiarity with virtual/hybrid event platforms and technology
Creative problem-solving and project management skills
Strong interpersonal skills to build relationships with vendors, stakeholders, and attendees
Why us?

We are a team of experienced and caring leaders, clinicians, pioneering technologists, and industry professionals who come together to redefine expectations for the healthcare industry.

State and federal healthcare agencies, providers, and employers turn to us as their vital partner to ensure better healthcare and improve health outcomes.
We do this through our people.
You will have meaningful work that genuinely improves people's lives across the country.

We are a company that cares about our employees, and we give you the tools and encouragement you need to achieve the finest work of your career.
Benefits Benefits are a key component of your rewards package.

Our benefits are designed to provide you with additional protection, security, and support for both your career and your life away from work.

Our benefits include comprehensive health plans, paid time off, retirement savings, corporate wellness, educational assistance, corporate discounts, and more.
Thank You! We know your time is valuable and we thank you for applying for this position.

Due to the high volume of applicants, only those who are chosen to advance in our interview process will be contacted.

We sincerely appreciate your interest in Acentra Health and invite you to apply to future openings that may be of interest.

Best of luck in your search!
~ The Acentra Health Talent Acquisition Team
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EEO AA M/F/Vet/Disability
Acentra Health is an Equal Opportunity Employer.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability, status as a protected veteran or any other status protected by applicable Federal, State or Local law.
Compensation
The pay for this position is listed below.
Based on our compensation philosophy, an applicant's position placement in the pay range will depend on various considerations, such as years of applicable experience and skill level.
Pay Range
USD $71,360.00 - USD $89,200.00 /Yr.
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Required Skill Profession

Business Operations Specialists