ADMIN ASSISTANT (FULL TIME)

Job description

Restaurant Associates

+ We have an opening for a full time **ADMIN ASSISTANT** position.
+ **Location:** Morgan Stanley - 1585 Broadway, New York, NY 10036 _Note: online applications accepted only._
+ **Schedule** : Full time schedule.

Monday - Friday, 8:00 am - 5:00 pm.

More details upon interview.
+ **Requirement** : Multi-level executive assistant, Excel modeling, sustainability, technology, and F&B experience required.
+ **Pay Range:** $30.00 per hour to $35.00 per hour.

**We Make Applying Easy!** Want to apply to this job via text messaging?

Text **JOB** to 75000 and **search requisition ID** **number** **1476125** .

_The advertised program is a conversational recruiting assistant that helps you apply to jobs with Compass Group.

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Message and data rates may apply.

Text STOP to opt out or HELP for help.

Terms and conditions:_ _http://olivia.paradox.ai/moSkg_

**_This position is eligible for an Employee Referral Bonus! If you know someone that is qualified for this role, please use the ‘job search’ in PeopleHub to refer your referral and email them a link to apply.

Your referral will be able to apply by clicking the link in the email.

You can check the status through your profile, accessible via Careers in PeopleHub, by clicking on ‘referral tracking.’ For Employee Referral guidelines, FAQs and the Compass Employee Referral Policy, email MyReferral@compass-usa.com._**

Become part of Restaurant Associates, the industry’s leading provider of dining and event catering for some of the nation's most prestigious museums, performing arts centers and corporations! **Voted Glassdoor's Employee Choice Awards** - _Best Places to work_ **This is R/A** **!**

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**Job Summary**

**Position Summary**
The Executive Administrative Assistant provides essential support to the Food&Beverage leadership team in a fast-paced, client-facing corporate environment.

This role ensures seamless coordination of daily operations, accurate documentation, and proactive communication across outlets, catering, and executive dining.

In addition to administrative responsibilities, this role plays a critical part in data and reporting, analytics, onboarding, and project management support, helping the team meet Compass Group’s high standards for service, compliance, and performance.

**Key Responsibilities**

**Operational&Onboarding Support**

+ Coordinate and complete all onboarding activities for new hires; monitor progress to ensure training and compliance requirements are met.
+ Assist with scheduling and compliance training for new hires.
+ Track team certifications, labor compliance, and training completions (e.g., Department of Health, Food Safety).
+ Prepare, edit, and distribute correspondence, reports, training materials, and presentations.
+ Support payroll and timekeeping processes using time-clock management software.
+ Maintain data in onboarding and HR platforms.
+ Assist with maintaining project timelines, new initiatives, and operational rollouts.
+ Audit dashboards, track performance data, and conduct accurate data entry.

**Data&Reporting**

+ Collect, analyze, and present data across sales, participation, utilization, and catering.
+ Maintain and update PMIX and sales reports, tracking item popularity, margins, and growth drivers.
+ Build and manage complex Excel-based dashboards to provide actionable insights to leadership.
+ Partner with the Global Data Analyst as relevant to global headquarters reporting.
+ Prepare and distribute reporting packets for internal Compass review and client presentations.
+ Track and communicate sustainability measures as part of broader reporting efforts.

**Client&Guest Services**

+ Serve as a professional first point of contact for internal stakeholders, client executives, and external vendors.
+ Handle all VIP requests related to the multi-unit property.
+ Support catering/event documentation including preference sheets, BEO distribution, and follow-up reporting.
+ Uphold confidentiality and discretion in all client and executive interactions.

**Administrative&Office Management**

+ Prepare, edit, and distribute correspondence, reports, training materials, and presentations.
+ Assist with editing executive presentations, one-pagers, and client deliverables.
+ Maintain accurate filing systems (digital and physical) for contracts, BEOs, invoices, and compliance records.
+ Manage calendars, scheduling, and meeting coordination for the General Manager and Executive Suite (Executive Chef, Director of Catering, Regional Director, and Global Leads)

**Associates at Restaurant Associates are offered many fantastic benefits.**

Both full-time and part-time positions offer the following benefits to associates:

+ Retirement Plan
+ Associate Shopping Program
+ Health and Wellness Programs
+ Discount Marketplace
+ Identity Theft Protection
+ Pet Insurance
+ Voluntary Benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program

In addition, full-time positions also offer the following benefits to associates:

+ Medical
+ Dental
+ Vision
+ Life Insurance/AD
+ Disability Insurance
+ Commuter Benefits
+ Employee Assistance Program
+ Flexible Spending Accounts (FSAs)

Abides by all Company policies and procedures including but not limited to:

+ The use of a medium weight cut gloves when handling or using knives, peelers, choppers, mandolins or cleaning a slicer.
+ The use of oven mitts, fryer gloves or steamer gloves when handling hot pans from ovens, warmers or steamtables.
+ The use of slip-resistant shoes and proper lifting techniques.

_Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws._ _For positions in Washington State, Maryland, or to be performed Remotely,_ click here (https://www.compass-usa.com/wp-content/uploads/2023/08/2023_WageTransparency_RA.pdf) _for paid time off benefits information._

**About Compass Group: Achieving leadership in the foodservice industry**

Compass Group is an equal opportunity employer.

At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.

Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation.

Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position.

While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity.

Applications are accepted on an ongoing basis.

_We will consider for employment all qualified applicants, including those with a criminal history (including relevant driving history), in a manner consistent with all applicable federal, state, and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York Fair Chance Act._

Required Skill Profession

Other General