Admin Asst II Dist

Job description

**Job Title:** Admin Asst II- Dist

**Work Place Flexibility:** Onsite

**Legal Entity:** Entergy Louisiana, LLC

**ADMINISTRATIVE ASSISTANT I-II**

**JOB QUALIFICATIONS**

Under Class 3 supervision, with wide latitude for planning and laying out work details, provide support to management and field personnel and be able to do the following and related work in the department to which he/she is assigned:

+ Ability to operate standard office equipment and be proficient in computer applications required for the position (Examples include but are not limited to time entry and payroll systems, contact management systems, invoice programs, expense reporting systems, schedule systems)
+ Adhere to established company and departmental policies.
+ Perform necessary computer and clerical work to support department to which assigned.
+ Communicate effectively and maintain professionalism during stressful conditions when dealing with internal and external customers.
+ Assist with special projects including but not limited to sensitive and confidential data.
+ Provide support for emergencies, storm work, and outage restorations (including out of town), during scheduled and non/scheduled hours as required.
+ Be familiar with company’s policies, procedures and responsibilities of department to which assigned.
+ Create and maintain routine records, files, reports, maps, charts, etc.
+ Be proficient in specialty computer programs related to departmental responsibilities.
+ Attend and take part in monthly safety meetings, health initiatives and be able to administer all approved methods of resuscitation, and be able to render practical first aid.
+ Ability to research data and provide collected information and documentation as necessary
+ Responsible for department’s records management
+ Coordinate events/meetings/trainings as requested.

Such as ordering supplies, food, documents, invites, maintaining calendars, and room reservations.
+ Generate work requests such as IT requests, access requests, etc.
+ Be capable of updating schedules in various company programs
+ Be proficient in monitoring and ensuring accuracy of accounts payable and accounts receivable as requested
+ From time to time, be able to assist with dispatching work orders as requested
+ Train new administrate assistant personnel regarding departmental procedures, policies, and job duties.

**EXPERIENCE AND SPECIAL QUALIFICATIONS:**

+ High school diploma or equivalent required.
+ Have general knowledge of clerical work and is familiar with all phases of work.
+ Have some knowledge of utility operations practices and regulations.
+ Good verbal and written communication skills.
+ Proficient in use of company computer programs and terminal applications.
+ Good analytical skills so as to provide assistance to his/her supervisor in reviewing any and all documents pertaining to their work group, such as payroll, budget, or any other assigned items.
+ Ability to work under stressful conditions.
+ Knowledge of company organizational operations to which assigned.
+ Qualify for vehicle operator’s license.
+ Meet all qualifications of Operations Support Specialist.

**PHYSICAL QUALIFICATIONS:**

+ Must have necessary major life activities: Seeing, hearing and speaking.
+ Have strength and endurance adequate to discharge assigned duties.

**D.

PERSONAL QUALIFICATIONS**

+ Be energetic and alert.
+ Be willing to work in unusual surroundings, as well as the normal working conditions pertaining to this job.
+ Be able to receive and execute orders and instructions in such a manner as to inspire respect from associates.
+ Have temperament suited to work of a routine and confining nature and being able to work in harmony with other employees.
+ Understand the importance of treating certain confidential items handled and have ability to recognize such items.
+ Must possess good judgment and have the desire to work with people.

Must be alert, aggressive, tactful, resourceful, cooperative and demonstrate initiative for coordinating department in absence of management.

**Primary Location:** **Louisiana** **-** **Lake Charles Louisiana : Lake Charles || Louisiana : Lafayette**
**Job Function** **:** **Professional**
**FLSA Status** **:** **Bargaining**
**Relocation Option:**
**Union description/code** **:**
**Number of Openings** **:** **1**
**Req ID:** **121295**
**Travel Percentage** **:** **Up to 25%**

An Equal Opportunity Employer, Minority/Female/Disability/Vets.

Please clickhere (https://jobs.entergy.com/content/EEO/?locale=en_US) to view the EEO page, or see statements below.

**EEO Statement:** The Entergy System of Companies provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a protected veteran in accordance with applicable federal, state and local laws.

The Entergy System of Companies complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities.

This policy applies to all terms and conditions of employment including, but not limited to, recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

The Entergy System of Companies expressly prohibits any form of unlawful employee harassment based on race, color, religion, sex, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.

Improper interference with the ability of the Entergy System of Company employees to perform their expected job duties is absolutely not tolerated.

**Accessibility:** Entergy provides reasonable accommodations for online applicants.

Requests for a reasonable accommodation may be made orally or in writing by an applicant, employee, or third party on his or her behalf.

If you are an individual with a disability and you are in need of an accommodation for the recruiting process please click **here (humanr@entergy.com?subject=Accessibility)** and provide your name, contact number, the accommodation requested and the requisition number that you are requesting the accommodation for.

Employee Services will contact you regarding your request.

**Additional Responsibilities:** As a provider of essential services, Entergy expects its employees to be available to work additional hours, to work in alternate locations, and/or to perform additional duties in connection with storms, outages, emergencies, or other situations as deemed necessary by the company.

Exempt employees may not be paid overtime associated with such duties.

**Know Your Rights: Workplace Discrimination is Illegal (https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf)**

The non-confidential portions of the affirmative action program for individuals with disabilities and protected veterans shall be available for inspection upon request by any employee or applicant for employment.

Please contact HRCompliance@entergy.com to schedule a time to review the affirmative action plan during regular office hours.

**WORKING CONDITIONS:**
As a provider of essential services, Entergy expects its employees to be available to work additional hours, to work in alternate locations, and/or to perform additional duties in connection with storms, outages, emergencies, or other situations as deemed necessary by the company.

Exempt employees may not be paid overtime associated with such duties.

**Job Segment:** Payroll, Accounts Payable, Accounts Receivable, Records Management, Clerical, Finance, Records, Administrative

Required Skill Profession

Other General