Know ATS Score
CV/Résumé Score
  • Expertini Resume Scoring: Our Semantic Matching Algorithm evaluates your CV/Résumé before you apply for this job role: Admin Asst Sr Healthcare.
United States Jobs Expertini

Urgent! Admin Asst Sr Healthcare Job Opening In Ann Arbor – Now Hiring University of Michigan



Job description

Summary

The Department of Neurology is seeking an administrative assistant to provide a full range of highly responsible administrative activities to multiple clinical and research-oriented faculty members.

The successful candidate will have a strong customer service focus and will represent the department in a highly professional manner.

The individual will need to act with confidence, competence, and discretion on a daily basis while interacting with Michigan Medicine leadership, departmental faculty, staff, and administrative professional peers.

The ideal candidate will have outstanding attention to detail, a high degree of organization, excellent written communication, interpersonal skills, judgment, and discretion and solid experience in making independent decisions regarding planning, organizing, and prioritizing work.

It will be essential for the candidate to work well within a team, have a strong and responsible work ethic, strive for short turn-around times, and possess a high-level of professionalism.

Experience with NIH and other sponsor grant applications, biographical sketches, NIH other support documents, resource pages is preferred.

This position is located in the Frankel Cardiovascular Center (CVC), requiring to be onsite 3 days a week with the potential to work remotely several days per week.

Responsibilities*

Faculty Support:

  • Provide administrative support for the academic responsibilities of Neurology faculty
  • Effectively manage the daily electronic calendar of faculty who need this support; anticipate and resolve conflicts and deadlines
  • Answer, screen, handle, and/or route all program business telephone, fax, and email communications.

    Track messages and assist with responses.
  • Regularly update faculty curriculum vitae in Elements
  • Update paging schedule
  • Order and distribute faculty business cards, lab coats, faculty supplies, office supplies, kitchenette supplies, etc.
  • Assist with Student Administration via Wolverine Access: course maintenance, records and enrollment/term processing/class permissions and course evaluations.
  • Timely submit and track faculty absences via Qgenda working with clinical managers and clinical coordinators
  • Grants:

  • Assist with administration and external liaisons for grants and progress reports
  • Prepare grant Proposal Approval Forms (PAFs) in coordination with the Research Office and with faculty guidance; track grant due dates and send regular reminders
  • Assist with preparation and submission of NIH and other sponsor grant applications, progress reports, biographical sketches, grant other support documents, and resource pages 
  • Preparation for meetings and lectures:

  • Timely schedule meetings involving intra and extradepartmental faculty and staff (including creating schedule availability polls (e.g., doodle))
  • Reserve, set-up, and clean up conference rooms; manage catering orders as needed
  • Coordinate regularly scheduled and ad hoc faculty and divisional meetings
  • Coordinate educational lectures and help prepare CME paperwork
  • Set up and attend weekly division business meeting 
  • Document preparation and management:

  • Format/edit a variety of correspondence and perform document management for manuscripts, abstracts, protocols, grant reviews, minutes, etc
  • File and maintain faculty documents and records
  • Develop/draft meeting agendas and associated documents, attend selected meetings, create meeting minutes and distribute materials as necessary
  • Procuring and reconciling:

  • Process reimbursement through Emburse
  • P-card management and SOA reconciliation
  • Procurement (purchasing) via Tier I function
  • Process invoices for payment
  • Other:

  • Assist with website updates as needed
  • Provide support for all other academic/research administrative projects
  • Provide cross coverage for administrative assistants within the department as needed
  • Organize and distribute incoming/outgoing mail and packages.

    Open/prioritize faculty mail and assist with follow-up
  • Complete business travel arrangements, including registrations, transportation, lodging, etc., and related external and University forms.

    Process travel reimbursements.
  • Additional duties and responsibilities as assigned 
  • Provide guidance to members of faculty labs on procurement and reimbursement
  • Organize faculty and visitor travel, as well as meeting and conference hosting
  • Complete and process license renewals, membership dues and subscription renewals
  • Manage and track equipment using Neurology tech tools form/Excel spreadsheet
  • Required Qualifications*

  • 4+ years of experience.
  • Maintain strict confidentiality on matters of a sensitive nature
  • Excellent organizational skills with the ability to organize and coordinate a diverse workload and complete multiple tasks within established and changing deadlines is required
  • Must be able to successfully analyze, manage, and appropriately prioritize scheduling for extremely busy high-level executive leadership calendars
  • Demonstrated ability to work independently, showing sound judgment based upon experience, as well as the capability to work as part of a diverse team in a professional and collaborative manner
  • Excellent written and verbal communication skills with a high degree of interpersonal skills, including the ability to accurately transcribe minutes, recommendation letters, dictations, etc.

    including the aptitude to initiate and/or draft correspondence, NIH biosketches, and update and format curriculum vitae 
  • Strong ability to analyze, compare, and evaluate various courses of action, and make independent decisions on matters of significance free from immediate direction
  • Must be able to exercise initiative, diplomacy, discretion, a strong work ethic, and confidentiality with a positive, service-oriented attitude
  • Attention to detail and follow-through and meeting deadlines with time management and multitasking skills in required
  • Demonstrated experience with leading a project or seeing a project through completion is preferred
  • Desired Qualifications*

  • Associate's degree or equivalent experience
  • At least 5 years of progressively responsible administrative experience desired
  • Knowledge of Michigan Medicine policies and procedures
  • Experience with P-Card reconciliation and procurement processes
  • Experience with a broad range of UM applications such as Emburse, Marketsite, Elements and Qgenda
  • Proficiency in MS Word, Outlook, PowerPoint, and Excel
  • Modes of Work

    Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department.

    Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment.

    Learn more about the


    Required Skill Profession

    Secretaries And Administrative Assistants



    Your Complete Job Search Toolkit

    ✨ Smart • Intelligent • Private • Secure

    Start Using Our Tools

    Join thousands of professionals who've advanced their careers with our platform

    Rate or Report This Job
    If you feel this job is inaccurate or spam kindly report to us using below form.
    Please Note: This is NOT a job application form.


      Unlock Your Admin Asst Potential: Insight & Career Growth Guide


    • Real-time Admin Asst Jobs Trends in Ann Arbor, United States (Graphical Representation)

      Explore profound insights with Expertini's real-time, in-depth analysis, showcased through the graph below. This graph displays the job market trends for Admin Asst in Ann Arbor, United States using a bar chart to represent the number of jobs available and a trend line to illustrate the trend over time. Specifically, the graph shows 4344 jobs in United States and 16 jobs in Ann Arbor. This comprehensive analysis highlights market share and opportunities for professionals in Admin Asst roles. These dynamic trends provide a better understanding of the job market landscape in these regions.

    • Are You Looking for Admin Asst Sr Healthcare Job?

      Great news! is currently hiring and seeking a Admin Asst Sr Healthcare to join their team. Feel free to download the job details.

      Wait no longer! Are you also interested in exploring similar jobs? Search now: .

    • The Work Culture

      An organization's rules and standards set how people should be treated in the office and how different situations should be handled. The work culture at University of Michigan adheres to the cultural norms as outlined by Expertini.

      The fundamental ethical values are:
      • 1. Independence
      • 2. Loyalty
      • 3. Impartiality
      • 4. Integrity
      • 5. Accountability
      • 6. Respect for human rights
      • 7. Obeying United States laws and regulations
    • What Is the Average Salary Range for Admin Asst Sr Healthcare Positions?

      The average salary range for a varies, but the pay scale is rated "Standard" in Ann Arbor. Salary levels may vary depending on your industry, experience, and skills. It's essential to research and negotiate effectively. We advise reading the full job specification before proceeding with the application to understand the salary package.

    • What Are the Key Qualifications for Admin Asst Sr Healthcare?

      Key qualifications for Admin Asst Sr Healthcare typically include Secretaries And Administrative Assistants and a list of qualifications and expertise as mentioned in the job specification. Be sure to check the specific job listing for detailed requirements and qualifications.

    • How Can I Improve My Chances of Getting Hired for Admin Asst Sr Healthcare?

      To improve your chances of getting hired for Admin Asst Sr Healthcare, consider enhancing your skills. Check your CV/Résumé Score with our free Tool. We have an in-built Resume Scoring tool that gives you the matching score for each job based on your CV/Résumé once it is uploaded. This can help you align your CV/Résumé according to the job requirements and enhance your skills if needed.

    • Interview Tips for Admin Asst Sr Healthcare Job Success
      University of Michigan interview tips for Admin Asst Sr Healthcare

      Here are some tips to help you prepare for and ace your job interview:

      Before the Interview:
      • Research: Learn about the University of Michigan's mission, values, products, and the specific job requirements and get further information about
      • Other Openings
      • Practice: Prepare answers to common interview questions and rehearse using the STAR method (Situation, Task, Action, Result) to showcase your skills and experiences.
      • Dress Professionally: Choose attire appropriate for the company culture.
      • Prepare Questions: Show your interest by having thoughtful questions for the interviewer.
      • Plan Your Commute: Allow ample time to arrive on time and avoid feeling rushed.
      During the Interview:
      • Be Punctual: Arrive on time to demonstrate professionalism and respect.
      • Make a Great First Impression: Greet the interviewer with a handshake, smile, and eye contact.
      • Confidence and Enthusiasm: Project a positive attitude and show your genuine interest in the opportunity.
      • Answer Thoughtfully: Listen carefully, take a moment to formulate clear and concise responses. Highlight relevant skills and experiences using the STAR method.
      • Ask Prepared Questions: Demonstrate curiosity and engagement with the role and company.
      • Follow Up: Send a thank-you email to the interviewer within 24 hours.
      Additional Tips:
      • Be Yourself: Let your personality shine through while maintaining professionalism.
      • Be Honest: Don't exaggerate your skills or experience.
      • Be Positive: Focus on your strengths and accomplishments.
      • Body Language: Maintain good posture, avoid fidgeting, and make eye contact.
      • Turn Off Phone: Avoid distractions during the interview.
      Final Thought:

      To prepare for your Admin Asst Sr Healthcare interview at University of Michigan, research the company, understand the job requirements, and practice common interview questions.

      Highlight your leadership skills, achievements, and strategic thinking abilities. Be prepared to discuss your experience with HR, including your approach to meeting targets as a team player. Additionally, review the University of Michigan's products or services and be prepared to discuss how you can contribute to their success.

      By following these tips, you can increase your chances of making a positive impression and landing the job!

    • How to Set Up Job Alerts for Admin Asst Sr Healthcare Positions

      Setting up job alerts for Admin Asst Sr Healthcare is easy with United States Jobs Expertini. Simply visit our job alerts page here, enter your preferred job title and location, and choose how often you want to receive notifications. You'll get the latest job openings sent directly to your email for FREE!