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Urgent! Admin/Clerical - Administrative Assistant 2 Administrative Assistant 2 Job Opening In Mesa Arizona – Now Hiring First Tek, Inc.
Job Description: TELECOMMUTE: No
CLEARANCE TYPE: None
WORK SHIFT: 4/10 (Mon-Thurs.)
TRAVEL: Yes, 10% of the Time
Description
A major Aerospace company is looking for a Administrative Assistant 2 to join our team of qualified, diverse individuals.
This position will be located on site in Mesa, Arizona.
The position is in-office, unable to accommodate a telecommute/hybrid schedule.
Responsibilities:
• Serves as a focal point for the organization and communicates with internal and external customers and executives, professionally representing the corporation and organization.
• Performs office functions such as arranging meetings and conferences: reserving conference rooms, managing conflicting outlook calendars, creating/managing Outlook invites, coordinating meals if necessary.
• Maintains business rhythm and infrastructure support: helps manage weekly/monthly rhythm meetings, reviews/purges invite lists and email distros, housekeep network share/SharePoint/TEAMS permissions and folder structure, provide examples/templates and help build org charts/bios/program announcements as requested
• Makes domestic and international travel arrangements and prepares expense reports.
• Assists in event planning, site visits, tours, and activities of major organization initiatives and reviews.
Operates independently to meet requirements of leadership team and offers expertise to assist other functions within the organization.
• Assists in maintaining the organization's collaboration electronic sites, and department and programmatic folders.
Follows up on open actions to ensure deadlines are met, and gathers, compiles, and reports on information relevant to supervisor's assignments.
• Provides operational support for special projects; researches and obtains information, helps plan and ensure follow-through of assigned tasks.
• Collecting, organizing, and distributing mail for support team.
• Purchasing necessary supplies and maintaining inventory within allotted budget.
• Gathering, compiling and reporting on information relevant to supervisor's assignment in a timely and accurate manner.
We offer flexible a 4/10 work schedule, phenomenal learning opportunities, exposure to a wide variety of projects and customers, and a very friendly team environment.
We are looking for self-motivated, proactive, and goal-oriented people to help us grow our services and become even better at what we do
Basic Qualifications for Administrative Assistant 2:
• High school diploma or GED and 2 years of experience working in a customer support or administrative assistant role
• Experience coordinating meetings, and other events/activities with (ex.
Outlook, Microsoft Teams)
• Experience in MS Office tools PowerPoint, Excel, Word, SharePoint, and Teams (ability to open and operate)
• Experience working with travel agencies to coordinate itineraries for domestic and international travel.
Preferred Qualifications for Administrative Assistant 2:
• Bachelors/associate's degree
• Experience in planning, coordinating and overseeing catering for significant program meetings
• Experience in reviewing and editing written material for correct spelling and grammar
• Familiarity with specific systems (Costpoint, Concur, TIPQA, DSEA, Facilities requests, IBUY, iTRIP, etc.).
• Knowledge of NGC resources, policies, and procedures
• Concur Software experience (Travel/Expense Software Program)
• Strong ability to multi-task with competing priorities in a positive manner
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Unlock Your Admin Clerical Potential: Insight & Career Growth Guide
Real-time Admin Clerical Jobs Trends in Mesa, Arizona, United States (Graphical Representation)
Explore profound insights with Expertini's real-time, in-depth analysis, showcased through the graph below. This graph displays the job market trends for Admin Clerical in Mesa, Arizona, United States using a bar chart to represent the number of jobs available and a trend line to illustrate the trend over time. Specifically, the graph shows 3343 jobs in United States and 10 jobs in Mesa, Arizona. This comprehensive analysis highlights market share and opportunities for professionals in Admin Clerical roles. These dynamic trends provide a better understanding of the job market landscape in these regions.
Great news! First Tek, Inc. is currently hiring and seeking a Admin/Clerical Administrative Assistant 2 Administrative Assistant 2 to join their team. Feel free to download the job details.
Wait no longer! Are you also interested in exploring similar jobs? Search now: Admin/Clerical Administrative Assistant 2 Administrative Assistant 2 Jobs Mesa Arizona.
An organization's rules and standards set how people should be treated in the office and how different situations should be handled. The work culture at First Tek, Inc. adheres to the cultural norms as outlined by Expertini.
The fundamental ethical values are:The average salary range for a Admin/Clerical Administrative Assistant 2 Administrative Assistant 2 Jobs United States varies, but the pay scale is rated "Standard" in Mesa Arizona. Salary levels may vary depending on your industry, experience, and skills. It's essential to research and negotiate effectively. We advise reading the full job specification before proceeding with the application to understand the salary package.
Key qualifications for Admin/Clerical Administrative Assistant 2 Administrative Assistant 2 typically include Other General and a list of qualifications and expertise as mentioned in the job specification. Be sure to check the specific job listing for detailed requirements and qualifications.
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Before the Interview:To prepare for your Admin/Clerical Administrative Assistant 2 Administrative Assistant 2 interview at First Tek, Inc., research the company, understand the job requirements, and practice common interview questions.
Highlight your leadership skills, achievements, and strategic thinking abilities. Be prepared to discuss your experience with HR, including your approach to meeting targets as a team player. Additionally, review the First Tek, Inc.'s products or services and be prepared to discuss how you can contribute to their success.
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