Administration CoordinatorLocation: Weston, Florida
About Our Client:Our client, a Fortune 500 Medical Device company, is recognized as one of the “World’s Best Workplaces” and a “Best Workplace for Diversity” by Fortune Magazine! This company has climbed to the top, gaining a reputation for both excellence and satisfaction and is hiring individuals who are self-motivated, results driven, and take pride in the impact their work has on patients and healthcare professionals.
Key Responsibilities:
- Support key operational and service-related functions across the organization, including processing intake requests and managing procurement activities.
- Generate and distribute ServiceMax reports for tracking and performance insights.
- Initiate work orders for depot services and repairs.
- Support process improvement initiatives such as Preventive Maintenance (PM) automation.
- Conduct trunk stock reconciliation by updating inventory data within ServiceMax.
- Research and resolve construction file bugs, coordinating with technical teams.
- Maintain accurate and updated system data in ServiceMax, including external IDs, manufacture and installation dates, clinical/non-clinical status, technician assignments, and inactive SLOCs.
- Compile, arrange, and analyze service-related data for reporting purposes.
- Prepare statistical and operational reports.
- Process and code various service documentation and records.
- Maintain organized filing systems and resolve administrative discrepancies.
- Communicate and coordinate with internal teams and external partners to ensure seamless service delivery.
Qualifications:
- 2+ years of experience in administrative, service, or operations support roles.
- Proficiency with ServiceMax, SAP, or other ERP/CRM platforms.
- Exceptional attention to detail and ability to manage multiple tasks independently.
- Strong understanding of service workflows, procurement, and inventory control.
- Effective communication skills and a collaborative mindset.
- Experience with Preventive Maintenance (PM) automation or field service digitalization.
- Knowledge of trunk stock inventory reconciliation.
- Familiarity with medical devices or technical service environments is a plus.
- NO C2C candidates accepted.
Interested Candidates please apply on our website at https://jobs.jblresources.com. For more information about our services and great opportunities at JBL Resources, please visit our website: https://www.jblresources.com.
JBL Resources is proud to have earned the reputation of being a premier provider of top talent professionals in the fields of engineering, human resources, logistics, operations, and supply chain management.
As specialists in both permanent placement and contract services, our mission is to help companies and individuals become all they were created to be.
JBL is an Equal Opportunity Employer and E-Verify Company.