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Urgent! Administrative and Operations Coordinator Job Opening In San Diego – Now Hiring City Wide Facility Solutions
We seek a bilingual and detail-oriented Administrative and Operations Coordinator to join our team in the facility maintenance services field.
The ideal candidate will be responsible for providing administrative and operations support to the company, including recruiting, vetting, managing, and coordinating a network of independent contractors and subcontractors performing maintenance and repair services at client facilities.
This role requires strong communication skills in both English and Spanish, experience in contractor vetting, and a deep understanding of facility maintenance services to ensure high standards, safety, and compliance across multiple client locations.
Key Responsibilities:
Administrative Support
+ Vetting Independent Contractors: Thoroughly vet potential independent contractors and subcontractors to ensure they meet all necessary qualifications, certifications, and standards for facility maintenance work.
Review resumes, check references, verify licenses and insurance, and ensure compliance with industry regulations and safety protocols.
+ Contractor Recruitment & Onboarding: Identify and recruit qualified independent contractors for various maintenance services (e.g., HVAC, plumbing, electrical, janitorial, and landscaping).
Guide contractors through the onboarding process, ensuring they meet all company requirements and adhere to safety standards.
+ Communication & Support: Serve as the main point of contact for independent contractors, resolving issues or concerns related to work assignments, contracts, or payment.
Ensure clear communication with both contractors and the company in English and Spanish.
Operational Support
+ Vendor Management: Build and maintain strong relationships with independent contractors, ensuring they meet service-level agreements (SLAs) and perform work to the highest standards.
Address any concerns or performance issues that arise in both languages.
+ Contractor Scheduling & Coordination: Develop and manage schedules for independent contractors, ensuring maintenance tasks are completed on time and according to client expectations.
Communicate effectively with contractors in both English and Spanish regarding job assignments, timelines, and requirements.
+ Performance Monitoring & Reporting: Regularly assess contractor performance through evaluations and feedback.
Provide management with reports on contractor status, work completion, and any issues related to contractor performance or project timelines.
+ Safety & Compliance: Ensure all contractors comply with safety regulations, company policies, and industry standards.
+ Problem Resolution: Effectively resolve conflicts, complaints, or issues between contractors or internal teams.
Use strong problem-solving skills and bilingual communication to maintain smooth operations.
Requirements
+ High School diploma or equivalent; additional education in business administration, facilities management, or a related field preferred.
+ Minimum of 3-5 years of experience in administrative support, contractor coordination, facility maintenance, or a related field.
+ Proven experience in vetting and managing independent contractors, including reviewing qualifications, licenses, insurance, and compliance with safety standards.
+ Strong knowledge of facility maintenance services, such as HVAC, plumbing, electrical, janitorial, and general repairs.
+ Bilingual fluency in both English and Spanish, with strong verbal and written communication skills in both languages.
+ Excellent organizational, time-management, and multitasking skills.
+ Proficiency in Microsoft Office Suite and facility management software.
+ Knowledge of OSHA regulations, safety standards, and industry best practices in the facility maintenance field.
+ Ability to work independently and as part of a team, with strong problem-solving abilities.
Physical Requirements:
+ Ability to lift up to 30 lbs.
+ Ability to stand, walk, bend, or kneel for extended periods.
Benefits
+ Company contribution of $600/mo towards health, vision, dental, and life and supplemental insurance
+ Company paid for short-term disability insurance
+ Company 401k contribution= 3% of base salary
+ Great PTO and paid holiday plan
+ Base salary ranging from $65,000 - $70,000
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Unlock Your Administrative and Potential: Insight & Career Growth Guide
Real-time Administrative and Jobs Trends in San Diego, United States (Graphical Representation)
Explore profound insights with Expertini's real-time, in-depth analysis, showcased through the graph below. This graph displays the job market trends for Administrative and in San Diego, United States using a bar chart to represent the number of jobs available and a trend line to illustrate the trend over time. Specifically, the graph shows 140675 jobs in United States and 4021 jobs in San Diego. This comprehensive analysis highlights market share and opportunities for professionals in Administrative and roles. These dynamic trends provide a better understanding of the job market landscape in these regions.
Great news! City Wide Facility Solutions is currently hiring and seeking a Administrative and Operations Coordinator to join their team. Feel free to download the job details.
Wait no longer! Are you also interested in exploring similar jobs? Search now: Administrative and Operations Coordinator Jobs San Diego.
An organization's rules and standards set how people should be treated in the office and how different situations should be handled. The work culture at City Wide Facility Solutions adheres to the cultural norms as outlined by Expertini.
The fundamental ethical values are:The average salary range for a Administrative and Operations Coordinator Jobs United States varies, but the pay scale is rated "Standard" in San Diego. Salary levels may vary depending on your industry, experience, and skills. It's essential to research and negotiate effectively. We advise reading the full job specification before proceeding with the application to understand the salary package.
Key qualifications for Administrative and Operations Coordinator typically include Other General and a list of qualifications and expertise as mentioned in the job specification. Be sure to check the specific job listing for detailed requirements and qualifications.
To improve your chances of getting hired for Administrative and Operations Coordinator, consider enhancing your skills. Check your CV/Résumé Score with our free Resume Scoring Tool. We have an in-built Resume Scoring tool that gives you the matching score for each job based on your CV/Résumé once it is uploaded. This can help you align your CV/Résumé according to the job requirements and enhance your skills if needed.
Here are some tips to help you prepare for and ace your job interview:
Before the Interview:To prepare for your Administrative and Operations Coordinator interview at City Wide Facility Solutions, research the company, understand the job requirements, and practice common interview questions.
Highlight your leadership skills, achievements, and strategic thinking abilities. Be prepared to discuss your experience with HR, including your approach to meeting targets as a team player. Additionally, review the City Wide Facility Solutions's products or services and be prepared to discuss how you can contribute to their success.
By following these tips, you can increase your chances of making a positive impression and landing the job!
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