Administrative and Operations Manager

Job description

The Department of Anesthesiology, Perioperative and Pain Medicine, at Stanford University’s School of Medicine, is seeking a Administrative and Operations Manager to lead and manage the Anesthesia research administrative team and to coordinate research operations.

We are a world-leading department that offers comprehensive training, perioperative patient care, pain management, and critical care medicine.

The department engages in cutting edge research, encompassing a wide spectrum of programs in basic, translational, clinical, health services and medical education.

As a Administrative and Operations Manager, you will play a pivotal role in leading a team of administrative associates who are supporting researchers in the Department of Anesthesia, and coordinating the routine research operations.

This is an exciting opportunity for a leader with passion for driving operational excellence in a research-intensive environment to contribute to the success of research initiatives and mission of the Department of Anesthesia.

This position requires an experienced manager with exceptional leadership abilities, a proven track record in managing teams, and a deep understanding of research environment.

The ideal candidate embodies a collaborative approach, effective written and oral communication, and knowledgeable with Stanford complex financial systems and policies.

Furthermore, a strong eagerness to continuously expand knowledge in the research operations process, policies, and procedures.

This position will report to the Senior Manager of Research Administration.

Qualified and interested candidates are expected to submit a resume and cover letter.

This management position requires substantial time on site, which may vary as needed between 3-5/days a week.

At Stanford University School of Medicine, the work we do touches the lives of those today and tomorrow.

Through education, research, and health care, the School of Medicine improves health through leadership, diversity, collaborative discoveries, and innovation in health care.

Whether working in departments with faculty, or in units that support the school, our staff are a part of teams that propel us on our journey toward the future of medicine and Precision Health.

Stanford is rooted in a culture of excellence and values innovation, collaboration, and life-long learning.

To foster the talents and aspirations of our staff, Stanford offers career development programs, competitive pay that reflects market trends, and benefits that increase financial stability and promote healthy, fulfilling lives.

An award- winning employer, Stanford offers an exceptional setting for professionals looking to advance their careers.

Stanford’s School of Medicine, and the Department of Anesthesia are committed to diversity, equity, and inclusion for its faculty, staff, residents, and postdocs, and fellows.

We aim to recruit, support, retain, and promote diversity in our department.

For more information on our department, please see our website: https://med.stanford.edu/anesthesia.html Duties include: Oversee and/or assign duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget.

Oversee and implement a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies.

May assist with capital or special equipment requests and/or vendor selection.

Facilitate collaboration and information-sharing between labs to enhance interdisciplinary research efforts and optimize shared resources.

Collaborate with PI/lab leads to ensure compliance with safety and university policies, equipment needs and purchases.

Allocate administrative support resources equitably based on research needs, faculty size, and grant portfolios.

Lead the planning and operations for programs or functions that have significant business, regulatory and/or technical challenges requiring subject matter expertise.

Evaluate programs or functions, policies and procedures.

Identify issues, and develop alternative solutions which may include changes to programs, policies and procedures.

Review and analyze trends to advise and develop recommendations to achieve or modify the goals of the program or function.

Represent the program or function within the department, unit or school.

Commit resources and provide information and/or training.

Represent the program or function at the university level and/or to external/internal stakeholders and constituencies.

Manage and contribute to the development of outreach strategy that may include relationship development, communications and compliance.

May develop and/or oversee budgets; manage finances including monitoring, analyzing, forecasting, and reporting.

Assess training needs and may develop associated training.

May direct and/or supervise staff, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input.

* - Other duties may also be assigned EDUCATION & EXPERIENCE (REQUIRED): Bachelor's degree and five years of relevant experience, or combination of education and relevant experience.

KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED): Demonstrated ability to establish priorities, manage shifting priorities, and handle numerous time-sensitive projects with multiple deadlines.

Ability to accomplish goals working through formal and informal channels, with diplomacy and tactfulness.

Demonstrated creativity, problem solving, critical analysis, initiative, judgment and, decision-making skills.

Demonstrated ability to develop and meet budget goals.

Demonstrated solid planning and organizational skills.

Demonstrated experience working independently and as part of a team.

Excellent interpersonal, written and oral communication skills.

Strong relevant subject matter knowledge.

Ability to direct the work of others, for jobs requiring supervision.

PHYSICAL REQUIREMENTS*: Constantly perform desk-based computer tasks.

Frequently stand/walk, sitting, grasp lightly/fine manipulation.

Occasionally use a telephone.

Rarely lift/carry/push/pull objects that weigh 11-20 pounds.

- Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

WORK STANDARDS Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.

Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.

Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu .

The expected pay range for this position is $120,038 to $153,486 per annum.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position.

The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package.

The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees.

Specifics about the rewards package for this position may be discussed during the hiring process.

Required Skill Profession

Other General