Administrative Assistant 3

Job description

Administrative Assistant 3
Apply now (https://secure.dc4.pageuppeople.com/apply/793/gateway/default.aspx?c=apply&lJobID=502724&lJobSourceTypeID=796&sLanguage=en-us) Work type: Permanent Part Time
Location: Bellingham, WA
Categories: Academic Affairs


Position TitleAdministrative Assistant 3

About the University
Western Washington University, with over 15,000 students in seven colleges and the graduate school, is nationally recognized for its educational programs, students and faculty.

The campus is located in Bellingham, Washington, a coastal community of 90,000 overlooking Bellingham Bay, the San Juan Islands and the North Cascades Mountain range.

The city lies 90 miles north of Seattle and 60 miles south of Vancouver, British Columbia.

Western has additional sites in Anacortes, Bremerton, Everett, Port Angeles, and Poulsbo.

Western is recognized nationally for its successes, such as being named one of the top public master's-granting institutions in the Pacific Northwest for 25 years in a row by U.S. News & World Report.

Western Washington University is committed to achieving excellence through advancing inclusive success, increasing our Washington impact, and focusing on transformational education grounded in the liberal arts and sciences and based on innovative scholarship, research, and creative activity.

Western's greatest strength is the outstanding students, faculty, staff, and alumni/ae who make up its community.

Western supports an inclusive governance structure for all and provides a learning and working environment in which everyone can thrive.

In pursuit of this excellence, individual employees are expected to establish and maintain productive and effective inclusive working relationships amongst diverse populations including staff, faculty, administration, student, and external constituents.

Further, individual employees are expected to have the ability to operationalize sustainability concepts (economic, societal, environmental) into all aspects of performing their job duties.

About the DepartmentThe Ray Wolpow Institute supportsWestern's mission (https://president.wwu.edu/mission-strategic-plan) , which states that together with our students, staff, and faculty, we are committed to making a positive impact in the state and the world with a shared focus on academic excellence and inclusive achievement.

We encourage applications from women, people of color, people with disabilities, veterans, and other candidates from underrepresented backgrounds and with diverse experiences interested in this opportunity.
The institute is home to two academic minors, one in Holocaust and Genocide Studies and another in Human Rights, the latter offered in partnership with Fairhaven College

Goals of the institute:

+ Provide our students with a global education rooted in the liberal arts that investigates the Holocaust, genocide, and crimes against humanity from various perspectives and academic disciplines

+ Address the state’s recommendation to teach the Holocaust in schools by giving future teachers this background

+ Promote the development of cohesive inter- and transdisciplinary courses with a strong commitment to innovative teaching and scholarly rigor

+ Broaden public awareness and knowledge of the Holocaust, genocide, and crimes against humanity by creating scholarly and educational programming
About the Position
This position provides administrative, fiscal, program, event and communication support to facilitate the daily operations of the Ray Wolpow Institute for the Study of the Holocaust, Genocide, and Crimes Against Humanity.

The institute’s mission is to advance knowledge about the Holocaust, genocide, and mass violations of human rights.

Home to a minor in Holocaust & Genocide Studies and in Human Rights, the institute also creates educational and scholarly programming for the university and the community.

The institute’s support staff communicates regularly interacts with diverse internal and external audiences (e.g. government officials, leaders from different religious communities and ethnic groups), requiring sensitive and professional communication.

This position is a permanent half-time, 9-month cyclical position.

It is located on campus with the flexibility to work remotely, contingent upon department needs and university policy.

Required Qualifications

+ High school graduate or equivalent

+ Three years of progressively responsible office experience or equivalent education/experience

+ Demonstrated ability to work collaboratively

+ Ability to effectively serve a diverse staff, student, and faculty community

+ Excellent verbal, written, and interpersonal skills

+ A demonstrated ability to independently generate correspondence of a professional quality and to professionally communicate with a diverse set of people (i.e., students, faculty, community leaders, professionals, scholars)

+ Proficiency with Microsoft Office Suite and experience producing tables/charts/graphs, forms, labels, and correspondence with emphasis upon accuracy and appearance of output

+ Demonstrated ability to work independently and multitask while managing time effectively and meeting deadlines


Preferred Qualifications

+ Undergraduate degree

+ Familiarity with academic settings; ability to work across centers, institutes, departments, colleges, and the campus community

+ Prior successful experience planning and staging events

+ Knowledge of basic WWU systems, such as e-sign forms, reservation procedures, etc.

+ Experience maintaining a website (e.g. Drupal and/or other Web development platform) and social media

+ Experience with Banner, Web4U, CANVAS/InDesign or similar


Conditions of EmploymentAll employees must comply with our Immunization policies, includingProof of Rubeola Measles Immunity (https://policy.wwu.edu/POL-U1300.01-Requiring-Proof-Of-Rubeola-Measles-Immunity) within 60-days of hire.

Please reach out toHR@wwu.eduif you need information regarding medical or religious exemption and applicable accommodations.

Salary$2,021 - $2,714/month (@ 50%) depending on qualifications and experience

Benefits InformationBenefits Overview for Classified Positions (https://hr.wwu.edu/files/2022-01/Benefits%20-%20Classified%20Staff%20%281%29.pdf)

Bargaining UnitThis position is part of bargaining unit D and is covered by the collective bargaining agreement with Public School Employees of WWU.

Application Instructions
Application materials should address your experience related to the position responsibilities and the required and preferred qualifications.

Closing Date Notes
Application review begins October 14, 2025; position is open until filled



Western Washington University (WWU) is an equal opportunity employer.

In compliance with applicable laws, WWU does not discriminate on the basis of race, ethnicity, color, national origin, age, citizenship or immigration status, pregnancy, use of protective leave, genetic status, sex, sexual orientation, gender identity, gender expression, marital status, creed, religion, veteran or military status, disability or the use of a trained guide dog or service animal (including a service animal in training) by a person with a disability, or any other characteristic protected by federal, state, or local law, in its programs or activities, including employment, admissions, and educational programs.

See WWU’s Policies on Prohibiting Discrimination Based on A Protected Class (https://policy.wwu.edu/POL-U1600.02-Prohibiting-Discrimination-Based-on-A-Protected-Class-Interim) andProhibiting Discrimination Based on Sex (https://policy.wwu.edu/POL-U1600.04-Prohibiting-Discrimination-Based-on-Sex-Interim) .

Inquiries may be directed to the Office of Civil Rights and Title IX Compliance, Title IX and ADA Coordinator, Western Washington University, Old Main 126 (MS 9021), 516 High Street, Bellingham, WA 98225;360.650.3307(voice) or 711 (Washington Relay); crtc@wwu.edu

WWU is committed to providing reasonable accommodations to qualified individuals with disabilities upon request.

To request this document in an alternate format or to request an accommodation, please contact Human Resources Disability Services (https://hr.wwu.edu/workplace-accommodation) ,360.650.3751or 711 (Washington Relay).

Annual Security and Fire Safety Report: This report is provided pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (The Clery Act).

It includes statistics for the previous three calendar years concerning reported crimes that occurred on Western's campus; in certain off-campus buildings or property owned or controlled by Western; and on public property within, or immediately adjacent to and accessible from, the campus.

The report also includes institutional policies concerning campus security, such as policies concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters.

You can obtain a copy of this report in printed or alternate formats by contacting the Office of the Vice President for Student Affairs atvpsa.office@wwu.edu.

The report can be found at:Annual Security and Fire Safety Report (https://studentaffairs.wwu.edu/annual-security-and-fire-safety-report) .

All new employees must comply with the immunization policy and show employment eligibility verification as required by the U.S. Citizen and Immigration Service before beginning work at WWU.

A thorough background check will be conducted on all new hires which includes asexual misconduct background check (https://hr.wwu.edu/sexual-misconduct-background-checks) .


Job no: 502724
Advertised: Oct 08 2025 09:00 Pacific Daylight Time
Applications close:

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