Urgent! Administrative Assistant (Front Desk Support) Job Opening In Philadelphia – Now Hiring American Paradigm Schools
American Paradigm Schools
8101 Castor Avenue Philadelphia, PA 19152
Discovering Excellence Through Cultivating Differences
American Paradigm Schools are dedicated to equity and excellence for all learners, while celebrating the uniqueness of our communities.
Our values drive our dedication to providing a world class education.
Position Title: Administrative Assistant (Front Desk Support)
Position Type: Full Time
Location: First Philadelphia Preparatory Charter School – Building B Lobby
Department: Administrative Support
Reports To: Director of Operations
Employment Status: Exempt
Employment Duration: 12 months
The Administrative Assistant (Front Desk Support) plays a vital role in supporting the daily operations of the school.
While serving as a welcoming presence in the Building B Lobby and providing select receptionist duties, the primary responsibility of this position is to deliver high-quality administrative assistance to staff, leadership, and families.
The ideal candidate is detail-oriented, resourceful, and able to manage multiple priorities in a fast-paced school environment.
Provide administrative support to the Director of Operations and school leadership.
Manage calendars, schedule appointments, and coordinate meetings.
Draft, proofread, and distribute correspondence, reports, and school communications.
Develop and maintain organized filing systems (digital and physical).
Prepare, track, and assist with regularly scheduled reports.
Maintain contact lists, databases, and administrative records.
Serve as a welcoming point of contact in the Building B Lobby, greeting and directing visitors.
Answer and route phone calls and inquiries professionally and efficiently.
Assist with special projects, school events, and other administrative initiatives.
Collaborate with administrative colleagues to ensure efficient office and school operations.
Proven experience as an Administrative Assistant, preferably in an educational or nonprofit environment.
Strong knowledge of office management practices, procedures, and technologies.
Proficiency in Google Suite and Microsoft Office (Word, Excel, PowerPoint).
Excellent organizational and time management skills, with the ability to balance multiple priorities.
Exceptional written and verbal communication skills.
Attention to detail and strong problem-solving abilities.
Professional, approachable, and customer service–oriented demeanor.
Flexible, collaborative, and able to adapt to changing needs.
Google Suite/Microsoft Office
Office equipment (copiers, scanners, printers, fax)
Video conferencing platforms
High School Diploma or equivalent required (Associate's Degree preferred).
2–3 years of administrative experience, ideally in a school or professional office setting.
Prolonged periods of sitting, standing, or walking.
Regular verbal communication by phone and in person.
Occasional lifting, pushing, or pulling of office materials.
American Paradigm Schools are Caring School Communities.
Relationships are the foundation of classroom and school life and underpin teaching, learning, and prosocial development.
Building relationships and fostering students' sense of community are a critical part of our work at APS and as such, we have partnered with the Collaborative Classroom to implement the Caring School Community Model in all of our schools.
Caring School Community model builds positive classroom and schoolwide communities while developing students' social and emotional learning (SEL) skills and competencies.
It is designed to help students become caring, responsible members of their school communities and, ultimately, to grow into humane, principled, and skilled citizens of a democratic society.
The lessons in the program help faculty and staff create a warm, safe, and disciplined school environment where all community members can develop the skills and dispositions they need to interact constructively with others.
All employees at American Paradigm Schools are expected to be true champions of the Caring School Community Program.
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Unlock Your Administrative Assistant Potential: Insight & Career Growth Guide
Real-time Administrative Assistant Jobs Trends in Philadelphia, United States (Graphical Representation)
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Great news! American Paradigm Schools is currently hiring and seeking a Administrative Assistant (Front Desk Support) to join their team. Feel free to download the job details.
Wait no longer! Are you also interested in exploring similar jobs? Search now: Administrative Assistant (Front Desk Support) Jobs Philadelphia.
An organization's rules and standards set how people should be treated in the office and how different situations should be handled. The work culture at American Paradigm Schools adheres to the cultural norms as outlined by Expertini.
The fundamental ethical values are:The average salary range for a Administrative Assistant (Front Desk Support) Jobs United States varies, but the pay scale is rated "Standard" in Philadelphia. Salary levels may vary depending on your industry, experience, and skills. It's essential to research and negotiate effectively. We advise reading the full job specification before proceeding with the application to understand the salary package.
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Here are some tips to help you prepare for and ace your job interview:
Before the Interview:To prepare for your Administrative Assistant (Front Desk Support) interview at American Paradigm Schools, research the company, understand the job requirements, and practice common interview questions.
Highlight your leadership skills, achievements, and strategic thinking abilities. Be prepared to discuss your experience with HR, including your approach to meeting targets as a team player. Additionally, review the American Paradigm Schools's products or services and be prepared to discuss how you can contribute to their success.
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