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Administrative Assistant (Front Desk Support) Job Opening In Philadelphia – Now Hiring American Paradigm Schools

Administrative Assistant (Front Desk Support)

    United States Jobs Expertini Expertini › United States › Jobs › Philadelphia › Secretaries And Administrative Assistants › Administrative Assistant (Front Desk Support)

Job description

American Paradigm Schools

8101 Castor Avenue Philadelphia, PA 19152

Discovering Excellence Through Cultivating Differences

American Paradigm Schools are dedicated to equity and excellence for all learners, while celebrating the uniqueness of our communities.

Our values drive our dedication to providing a world class education.

Position Title: Administrative Assistant (Front Desk Support)

Position Type: Full Time

Location: First Philadelphia Preparatory Charter School – Building B Lobby

Department: Administrative Support

Reports To: Director of Operations

Employment Status: Exempt

Employment Duration: 12 months

Position Summary

The Administrative Assistant (Front Desk Support) plays a vital role in supporting the daily operations of the school.

While serving as a welcoming presence in the Building B Lobby and providing select receptionist duties, the primary responsibility of this position is to deliver high-quality administrative assistance to staff, leadership, and families.

The ideal candidate is detail-oriented, resourceful, and able to manage multiple priorities in a fast-paced school environment.

Major Responsibilities

  • Provide administrative support to the Director of Operations and school leadership.

  • Manage calendars, schedule appointments, and coordinate meetings.

  • Draft, proofread, and distribute correspondence, reports, and school communications.

  • Develop and maintain organized filing systems (digital and physical).

  • Prepare, track, and assist with regularly scheduled reports.

  • Maintain contact lists, databases, and administrative records.

  • Serve as a welcoming point of contact in the Building B Lobby, greeting and directing visitors.

  • Answer and route phone calls and inquiries professionally and efficiently.

  • Assist with special projects, school events, and other administrative initiatives.

  • Collaborate with administrative colleagues to ensure efficient office and school operations.

Knowledge, Skills, and Abilities

  • Proven experience as an Administrative Assistant, preferably in an educational or nonprofit environment.

  • Strong knowledge of office management practices, procedures, and technologies.

  • Proficiency in Google Suite and Microsoft Office (Word, Excel, PowerPoint).

  • Excellent organizational and time management skills, with the ability to balance multiple priorities.

  • Exceptional written and verbal communication skills.

  • Attention to detail and strong problem-solving abilities.

  • Professional, approachable, and customer service–oriented demeanor.

  • Flexible, collaborative, and able to adapt to changing needs.

Technology Skills

  • Google Suite/Microsoft Office

  • Office equipment (copiers, scanners, printers, fax)

  • Video conferencing platforms

Education and Experience

  • High School Diploma or equivalent required (Associate's Degree preferred).

  • 2–3 years of administrative experience, ideally in a school or professional office setting.

Physical Requirements

  • Prolonged periods of sitting, standing, or walking.

  • Regular verbal communication by phone and in person.

  • Occasional lifting, pushing, or pulling of office materials.

American Paradigm Schools are Caring School Communities.

Relationships are the foundation of classroom and school life and underpin teaching, learning, and prosocial development.

Building relationships and fostering students' sense of community are a critical part of our work at APS and as such, we have partnered with the Collaborative Classroom to implement the Caring School Community Model in all of our schools.

Caring School Community model builds positive classroom and schoolwide communities while developing students' social and emotional learning (SEL) skills and competencies.

It is designed to help students become caring, responsible members of their school communities and, ultimately, to grow into humane, principled, and skilled citizens of a democratic society.

The lessons in the program help faculty and staff create a warm, safe, and disciplined school environment where all community members can develop the skills and dispositions they need to interact constructively with others.

All employees at American Paradigm Schools are expected to be true champions of the Caring School Community Program.

Required Skill Profession

Secretaries And Administrative Assistants


  • Job Details

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Unlock Your Administrative Assistant Potential: Insight & Career Growth Guide


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268464 Jobs in United States
268464
1753 Jobs in Philadelphia
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The Work Culture

An organization's rules and standards set how people should be treated in the office and how different situations should be handled. The work culture at American Paradigm Schools adheres to the cultural norms as outlined by Expertini.

The fundamental ethical values are:

1. Independence

2. Loyalty

3. Impartiapty

4. Integrity

5. Accountabipty

6. Respect for human rights

7. Obeying United States laws and regulations

What Is the Average Salary Range for Administrative Assistant (Front Desk Support) Positions?

The average salary range for a varies, but the pay scale is rated "Standard" in Philadelphia. Salary levels may vary depending on your industry, experience, and skills. It's essential to research and negotiate effectively. We advise reading the full job specification before proceeding with the application to understand the salary package.

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Interview Tips for Administrative Assistant (Front Desk Support) Job Success

American Paradigm Schools interview tips for Administrative Assistant (Front Desk Support)

Here are some tips to help you prepare for and ace your Administrative Assistant (Front Desk Support) job interview:

Before the Interview:

Research: Learn about the American Paradigm Schools's mission, values, products, and the specific job requirements and get further information about

Other Openings

Practice: Prepare answers to common interview questions and rehearse using the STAR method (Situation, Task, Action, Result) to showcase your skills and experiences.

Dress Professionally: Choose attire appropriate for the company culture.

Prepare Questions: Show your interest by having thoughtful questions for the interviewer.

Plan Your Commute: Allow ample time to arrive on time and avoid feeling rushed.

During the Interview:

Be Punctual: Arrive on time to demonstrate professionalism and respect.

Make a Great First Impression: Greet the interviewer with a handshake, smile, and eye contact.

Confidence and Enthusiasm: Project a positive attitude and show your genuine interest in the opportunity.

Answer Thoughtfully: Listen carefully, take a moment to formulate clear and concise responses. Highlight relevant skills and experiences using the STAR method.

Ask Prepared Questions: Demonstrate curiosity and engagement with the role and company.

Follow Up: Send a thank-you email to the interviewer within 24 hours.

Additional Tips:

Be Yourself: Let your personality shine through while maintaining professionalism.

Be Honest: Don't exaggerate your skills or experience.

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Body Language: Maintain good posture, avoid fidgeting, and make eye contact.

Turn Off Phone: Avoid distractions during the interview.

Final Thought:

To prepare for your Administrative Assistant (Front Desk Support) interview at American Paradigm Schools, research the company, understand the job requirements, and practice common interview questions.

Highlight your leadership skills, achievements, and strategic thinking abilities. Be prepared to discuss your experience with HR, including your approach to meeting targets as a team player. Additionally, review the American Paradigm Schools's products or services and be prepared to discuss how you can contribute to their success.

By following these tips, you can increase your chances of making a positive impression and landing the job!

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