Administrative Assistant I KC Transportation Institute

Job description

Position summary:

• The purpose of this position is to provide extensive secretarial skills for the performance of duties of a complex nature requiring frequent use of discretion and independent judgment.


• The administrative assistant is responsible for serving in an overall secretarial capacity to the Lead instructor of Kilgore College Transportation Institute.

Position responsibilities:

•   Creating and maintaining a professional service-oriented office environment with regular attendance of a full-time workday.


• Limited overtime hours may be required as necessary.
• Supporting the department and the division by performing related office duties such as answering the phone, sorting and distributing mail, greeting and screening visitors and students, assisting in keeping the departmental appointment calendar, scheduling meetings, and preparing and distributing correspondence.
• Maintaining office files, records and information such as personnel files, budget records, and instructional rosters, etc.
• Participating in the planning, evaluation, and improvement of office procedures.
• Assisting the department and workforce development specialist with travel arrangements, mileage reimbursements and accounting of expenses.
• Communicating regularly, effectively, courteously and professionally with faculty, staff, students and visitors in person, on the telephone and via email.
• Maintaining the confidentiality of the office regarding information discussed, personal information contained in our records, etc.
• Maintaining and purchasing office supplies.
• Submit requisitions and facilities requests for the department and KCTI facilities.
• Preparing various reports, materials, and other projects as requested.
• Must be able to adapt easily to changes in the office environment (new software, responsibilities, etc.) Administration and update of Marketplace.
• Assisting faculty and students with registration/schedule changes.
• Processing paperwork for departmental grant awards and Texas Mutual Grant.
• Other duties as assigned by the department lead.

Minimum Position Requirements:

•   Associate’s degree in Office Professional or related degree required.


• Extensive related work experience may be considered in lieu of formal education.
• Minimum of 3 years related, full-time work experience, preferably in an education setting.
• Extensive computer skills to include Microsoft Word and Excel are required.
• Ability to earn a Class A CDL.
• Logistics or trucking industry experience is preferred.
• Must have excellent written and verbal communication skills.
• Must be able to work in a typical office environment and get along in a courteous and professional manner with a diverse group of faculty, staff and students.

Supervisory Responsibilities:

•   0 Full-Time Direct Reports    0 Part-Time Direct Reports Physical Demands and Work Environment: Work is normally performed in a typical interior/office and classroom environment.


• No or very limited physical effort required; however, the employee must occasionally lift and/or move up to 15 pounds.
• No or very limited exposure to physical risk.

Safety:

• Provide resources for safe operation of units.

Create and support workplace safety.

  Benefits and Perks:

• 36-hour work week for a healthy work life balance as well generous paid leave time.


• Health, life, and income protection insurance are provided.
• An excellent retirement program through the Teacher Retirement System.
• Full Time employees have free use of the college’s recreational/fitness facilities.
• Full Time employees are eligible for the Public Student Loan Forgiveness (PLSF) after 10 years of service.
• Tuition scholarships are for the employee and dependents.  Compensation for this 12-month position is $31,378 Kilgore College does not participate in the federal Social Security program.  All full-time positions are located in Kilgore, TX.
• No fully work from home positions are available at this time.
• All employees must be available to physically present to work on the Kilgore, TX or Longview, TX Campus.
• Some Part-Time and Adjunct positions may be offsite but the candidate MUST live in the State of Texas.
• Kilgore College is a two-year, comprehensive public community college with a campus in Kilgore and an extension center in Longview, Texas.
• With approximately 7,000 students, Kilgore College is a student-centered institution characterized by excellence in teaching and quality learning opportunities.
• Kilgore College is focused on continually improving their students’ holistic experience leading them to success in life while improving access to higher education and partnering with those who advance the vision of a stronger community culturally, socially and economically.

Vision Statement:

• We commit to be the higher education institution of choice in Northeast Texas.


• Positions will remain open until filled.
• Some Adjunct and Part-Time teaching positions may remain open perpetually as the need for part time instructors fluctuates with student enrollment.
• Teaching positions will be required to submit official transcripts upon an offer of employment.
• An offer of employment will be contingent upon passing a background check.
• Federal law prohibits the employment of unauthorized aliens.
• All persons hired must submit satisfactory proof of employment authorization and identity within three (3) days of being hired.
• Failure to submit proof within the required time shall result in immediate employment termination.
• All position appointments are subject to approval by the college's Board of Trustees.
• This description is an overview of the job.
• It is not intended to be an all-inclusive list of duties and responsibilities of the job, nor is it intended to be an all-inclusive list of the skills and abilities required to do the job.
• Duties and responsibilities may change with business needs.
• Kilgore College reserves the right to add, change, amend, or delete portions of this job description at any time, with or with notice.
• Employees may be required to perform other duties as requested, directed, or assigned.
• In addition, reasonable accommodations may be made by Kilgore College at its discretion to enable individuals with disabilities to perform the essential functions.
• Kilgore College is an equal opportunity institution and does not discriminate on the basis of sex, race, color, religion, age, national origin, disability in violation of Section 504 of the Rehabilitation Act or 34 C.F.R.
• Part 104, veteran’s status or genetic information in its educational programs, employment policies or activities.
• Know Your Rights Employment Notice Employee Rights and Responsibilities Under the Family and Medical Leave Act All positions are considered security-sensitive and subject to a background check pre-employment.
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Required Skill Profession

Secretaries And Administrative Assistants