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Urgent! Administrative Assistant II Job Opening In Houston – Now Hiring University of Houston-Downtown

Administrative Assistant II



Job description

Administrative Assistant II-(STA015151)Administrative Assistant IIDepartment Name:D0065 Social Work

Description

This position is 100% on campus

Hourly Rate: $17.45/hr.

or higher, commensurate with experience and/or education 

JOB SUMMARY 

The Administrative Assistant II performs various administrative tasks, including financial and human resources, to support a moderately complex department or unit's students, staff, and faculty.

DUTIES 

  • Provides general assistance and information to students, faculty, and staff as required
  • Performs general office tasks, including, but not limited to, answering phones and emails, ordering office supplies, running reports, ordering promotional items, and ordering business cards
  • Maintains records relating to administrative, financial, and human resources matters
  • Prepares expenditure and personnel documents; assists with budget reconciliations
  • Receives and submits facility requests; coordinates the planned maintenance and acquisition of equipment and services from the IT and Facilities departments
  • Prepares and distributes communications and correspondence on behalf of others
  • Assists with contracts as required, gathering quotes, preparing documents, and obtaining signatures
  • Maintains diaries and schedules for others as necessary, including scheduling appointments, organizing meetings, and making travel arrangements
  • Assists with coordinating events; attends and assists at events as required
  • Maintains departmental inventory
  • MARGINAL DUTIES 

  • Performs all other duties as assigned
  • Performs tasks related to specific department/college
  • SUPERVISORY RESPONSIBILITIES 

    Direct Reports:

  • May supervise Student Employees
  • Delegation of Work:

  • May assign work to subordinate(s)
  • Supervision Given:

  • May supervise the work of student workers
  • KNOWLEDGE, SKILLS, AND ABILITIES 

    Knowledge:

  • Knowledge of general office and administration tasks and equipment
  • Knowledge of relevant university policies and procedures
  • Skills:

  • Good technical skills, including strong proficiency in MS Office and PeopleSoft
  • Strong analytical and problem-solving skills
  • Excellent interpersonal, communication, and customer service skills
  • Good attention to detail
  • Strong organizational skills
  • Abilities:

  • Ability to work in a timely manner
  • Ability to multitask
  • Ability to communicate effectively with a wide range of individuals and constituencies in a diverse university community
  • WORK LOCATION AND PHYSICAL DEMANDS

    Primary Work Location:

  • Works in an office environment
  • Physical Demands:

  • Work is performed in a typical interior work environment that does not subject the employee to any unpleasant elements
  • The individual has discretion in relation to walking, standing, etc., and has minimal exposure to physical risks
  • Must have precise hand-eye coordination and the ability to identify and distinguish colors
  • Must have the ability to move items of up to 40lbs
  • EEO/AA

    Qualifications

    Required Education:

  • 30 hours of college coursework
  • Required Experience:

  • Minimum of two (2) years of related job experience
  • License/Certification:

  • None required
  • PREFERRED QUALIFICATIONS

  • None

  • Required Skill Profession

    Secretaries And Administrative Assistants



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