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Administrative Assistant II Job Opening In Loxahatchee Groves – Now Hiring Palm Beach State College

Administrative Assistant II

    United States Jobs Expertini Expertini › United States › Jobs › Loxahatchee Groves › Secretaries And Administrative Assistants › Administrative Assistant Ii

Job description

Join our team!

What We Offer

At Palm Beach State College, you will discover a place where ideas come to life and the heartbeat of a county begins.

By joining us, you will be exposed to professionals from across the U.S. and abroad who are the strivers, reinventors, explorers, and influencers dedicated to developing talent that fills the most needed workforce roles.

As the Panthers, we embrace a community of belonging, caring, and connection for our students and employees.

We seek creative individuals to help PBSC fulfill its mission of inspiring hope, advancing skills, and transforming lives.

About this role

Responsible for providing administrative support to the department.

Maintains departmental files and processes purchase requests.

Prepares payroll, processes electronic purchase orders, and assists with budget activities.

Loads information, generates reports, and prepares correspondence.

Provides accurate information to students, faculty, staff, and the public.

What a day of an Administrative Assistant looks like:

  • Performs administrative and secretarial duties that require broad and comprehensive knowledge of the organization’s policies and operations.

    Schedules appointments and meetings.

  • Prepares requisitions and electronic purchase orders; submits to manager for processing.

  • Assists in the preparation of and may transfer budget items, as needed.

  • Maintains and controls records.

    Includes database, logs, cost records, and general records.

    Does not include bookkeeping.

  • Sets up and organizes files and manuals and distributes as needed.

  • Types and edits forms, reports, memos, and correspondences.

    Includes word processing.

  • Designs spreadsheets, with multiple function formulas and links.

    Enters or edits data to existing database files.

  • Responsible for loading courses into the system.

  • Inputs and edits standard text for routine correspondence and reports.

  • Responds to inquiries from all levels of employees or external sources regarding a variety of questions.

  • Assists with the production of presentations with unique and customized formatting patterns.

  • Determines need of office supplies, equipment, and materials.

    Orders new office supplies and equipment as needed.

  • Performs other job-related duties as assigned.

    • We’d love to hear from you if you have the following:

    Education and Experience:

  • High school diploma or GED

  • One year of related experience

    • Knowledge of:

  • Microsoft Office Suite or similar applications

    • Skilled in:

  • Attention to detail while maintaining effective time and task management

    • Ability to:

  • Effectively communicate verbally and in writing on a regular basis with internal and external customers, build relationships, manage customer expectations, and take responsibility for a high level of service

  • Interact in a positive manner with diverse populations and varying education levels of students, faculty, staff, and the public

    • Licenses, Registration, Certifications, or Special Requirements:

  • Regular physical attendance required

    • Preferred, but not a must:

    Education and Experience:

  • Experience working in a dental or medical clinic

    • Knowledge of:

  • Dental practice management software

    • Work Environment and Physical Demand:

  • Reach and grasp objects

  • Stoop, bend, kneel, crouch, or crawl

  • Use of video display terminal

  • Use of manual dexterity and fine motor skills

  • Communicate information orally and in writing

  • Receive and understand information through oral and written communication

  • Proofread and check documents for accuracy

  • Work a fluctuating work schedule

    • First initial review date: October 7, 2025

    This job description is intended to be generic in nature and describe the essential functions of the job.

    It is not an exhaustive list of all duties and responsibilities.

    The essential duties, functions and responsibilities, and overtime eligibility may vary based on the specific tasks assigned to the position.

    The minimum base pay for this position starts at $16.06 annually; however, the offer may vary based on the candidate’s education and experience.

    Certain servicemembers andveterans, and the spouses and family members of such servicemembers andveterans, receivepreferenceand priority.

    Certain servicemembers may be eligible to receive waivers for postsecondary educational requirements, in the employment by the state and its political subdivisions and are encouraged to apply for the positions being filled.

    Wait, there is more!

  • Culture: Be part of an inclusive, Panther First environment where every role has a purpose, and employees have a sense of belonging.

  • Education Benefits: Tuition fee waiver at PBSC, tuition reimbursement, degree recognition award, educational leave, and more.

    Public Service Loan Forgiveness institution.

  • Health and Wellness: Medical, dental, vision, disability, life insurance, parental leave, and more.

  • Generous Time Off: Vacation, sick leave, holidays, and spring and winter breaks offering additional paid time off.

  • Panther Perks: Potential remote or hybrid opportunities, wellness programs, and apps related to stress management, nutrition, meditation, and more.

  • Professional Development: Leadership programs, professional learning workshops, and more.

  • Retirement Investments: State retirement plan options and voluntary 403(b) and 457 plans.

    • READY TO APPLY?

    Here's your application preparation!

    Please review the following information to apply for a position at Palm Beach State College:

  • Carefully review the minimum qualifications advertised for the available position, as only applicants meeting the minimum requirements will be considered.

  • Background Check/ Drug Screen may be required based on the specific requirements of the position for which the application is being submitted.

    Employment is contingent upon passing a drug test and completing a criminal background investigation.

  • An essential goal of the Office of Human Resources is to respond to all applicants once a selection is made.

    Please take notice of the position closing date advertised.

    Whenever positions are filled, the Office of Human Resources responds to all applicants who have submitted applications.

  • The College conducts its employment activity within the State of Florida except for occasional brief and temporary pre-approved periods related to college travel.

    • Application Deadline

    This position is open until filled

    Required Skill Profession

    Secretaries And Administrative Assistants


    • Job Details

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    Unlock Your Administrative Assistant Potential: Insight & Career Growth Guide


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    Are You Looking for Administrative Assistant II Job?

    Great news! is currently hiring and seeking a Administrative Assistant II to join their team. Feel free to download the job details.

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    The Work Culture

    An organization's rules and standards set how people should be treated in the office and how different situations should be handled. The work culture at Palm Beach State College adheres to the cultural norms as outlined by Expertini.

    The fundamental ethical values are:

    1. Independence

    2. Loyalty

    3. Impartiapty

    4. Integrity

    5. Accountabipty

    6. Respect for human rights

    7. Obeying United States laws and regulations

    What Is the Average Salary Range for Administrative Assistant II Positions?

    The average salary range for a varies, but the pay scale is rated "Standard" in Loxahatchee Groves. Salary levels may vary depending on your industry, experience, and skills. It's essential to research and negotiate effectively. We advise reading the full job specification before proceeding with the application to understand the salary package.

    What Are the Key Qualifications for Administrative Assistant II?

    Key qualifications for Administrative Assistant II typically include Secretaries And Administrative Assistants and a list of qualifications and expertise as mentioned in the job specification. The generic skills are mostly outlined by the . Be sure to check the specific job listing for detailed requirements and qualifications.

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    Interview Tips for Administrative Assistant II Job Success

    Palm Beach State College interview tips for Administrative Assistant II

    Here are some tips to help you prepare for and ace your Administrative Assistant II job interview:

    Before the Interview:

    Research: Learn about the Palm Beach State College's mission, values, products, and the specific job requirements and get further information about

    Other Openings

    Practice: Prepare answers to common interview questions and rehearse using the STAR method (Situation, Task, Action, Result) to showcase your skills and experiences.

    Dress Professionally: Choose attire appropriate for the company culture.

    Prepare Questions: Show your interest by having thoughtful questions for the interviewer.

    Plan Your Commute: Allow ample time to arrive on time and avoid feeling rushed.

    During the Interview:

    Be Punctual: Arrive on time to demonstrate professionalism and respect.

    Make a Great First Impression: Greet the interviewer with a handshake, smile, and eye contact.

    Confidence and Enthusiasm: Project a positive attitude and show your genuine interest in the opportunity.

    Answer Thoughtfully: Listen carefully, take a moment to formulate clear and concise responses. Highlight relevant skills and experiences using the STAR method.

    Ask Prepared Questions: Demonstrate curiosity and engagement with the role and company.

    Follow Up: Send a thank-you email to the interviewer within 24 hours.

    Additional Tips:

    Be Yourself: Let your personality shine through while maintaining professionalism.

    Be Honest: Don't exaggerate your skills or experience.

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    Body Language: Maintain good posture, avoid fidgeting, and make eye contact.

    Turn Off Phone: Avoid distractions during the interview.

    Final Thought:

    To prepare for your Administrative Assistant II interview at Palm Beach State College, research the company, understand the job requirements, and practice common interview questions.

    Highlight your leadership skills, achievements, and strategic thinking abilities. Be prepared to discuss your experience with HR, including your approach to meeting targets as a team player. Additionally, review the Palm Beach State College's products or services and be prepared to discuss how you can contribute to their success.

    By following these tips, you can increase your chances of making a positive impression and landing the job!

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