Know ATS Score
CV/Résumé Score
  • Expertini Resume Scoring: Our Semantic Matching Algorithm evaluates your CV/Résumé before you apply for this job role: Administrative Assistant II.
United States Jobs Expertini

Urgent! Administrative Assistant II Job Opening In Philadelphia – Now Hiring Thomas Jefferson University

Administrative Assistant II



Job description

Responsibilities

Coordinates the day-to-day operations of the enterprise Public Safety Department in conjunction with the regional and university Public Safety teams.

Serves as the primary liaison with other departmental administrative assistants.

Responsible for handling incoming calls, greeting and assisting guests and visitors to the Public Safety Department.

Assists in electronic and paper filing, inventory, calendar, scheduling, and recordkeeping, reports, presentations, and projects (clerical aspects), distribution of mail, and other duties as assigned.

Must be detail oriented and able to handle confidential information in professional manner.

  • Interacts with co-workers, visitors, and other staff consistent with the values of Jefferson.
  • Answers incoming calls, greets visitors and guests, directing them as appropriate.
  • Organizes and maintains files, records, logs; retrieves files as needed
  • Orders and maintains inventories of various office, computer and general administrative supplies.
  • Sorts, prioritizes and routes incoming and outgoing documents and other correspondence.
  • Coordinates and schedules appointments and meetings as requested by enterprise Public Safety leadership and/or team for internal and/or external attendees.
  • Creates correspondence, memos, presentations and/or reports at the direction of enterprise Public Safety leadership.

    Maintains accuracy and timeliness with all correspondence.

  • Attends required meetings and prepares recording of meeting minutes when appropriate.
  • Provides key administrative support for the Public Safety strategic planning and budget formulation process.
  • Demonstrates commitment to our core values of excellence and innovation, integrity and respect, teamwork and communication.
  • Knows policies and procedures applicable to assigned duties.

    Uses sound judgment and is aware of potential hazards before taking action.

    Promptly reports errors/events or situations of actual or potential harm.

    Understands emergency procedures and can demonstrate appropriate response.
  • Qualifications

    Minimum Education and Experience Requirements:

  • A minimum of two-year’s experience as an Administrative Assistant in an Executive Office environment; or a comparable environment
  • High School Diploma or GED equivalent
  • Strong organizational skills with an ability to prioritize
  • Excellent computer skills (knowledge of Microsoft Office Suite), data entry, multi-tasking
  • Strong communication skills and a demonstrated and strong commitment to Service Excellence is a must.

    The ability to speak clearly, listen intently, and handle confidential information responsibly is essential to position.
  • Conditions of Employment

    Covid Vaccination is a requirement for employment at Jefferson for employees working at Jefferson’s clinical entities or at the University.

    If you are not currently vaccinated you will be required to receive the vaccination prior to hire date if you are offered employment, unless you request and receive an approved medical or religious exemption from Jefferson.

    Closing Statement

    About Jefferson

    Nationally ranked, Jefferson, which is principally located in the greater Philadelphia region, Lehigh Valley and Northeastern Pennsylvania and southern New Jersey, is reimagining health care and higher education to create unparalleled value.

    Jefferson is more than 65,000 people strong, dedicated to providing the highest-quality, compassionate clinical care for patients; making our communities healthier and stronger; preparing tomorrow's professional leaders for 21st-century careers; and creating new knowledge through basic/programmatic, clinical and applied research.

    , home of Sidney Kimmel Medical College, Jefferson College of Nursing, and the Kanbar College of Design, Engineering and Commerce, dates back to 1824 and today comprises 10 colleges and three schools offering 200+ undergraduate and graduate programs to more than 8,300 students. , nationally ranked as one of the top 15 not-for-profit health care systems in the country and the largest provider in the Philadelphia and Lehigh Valley areas, serves patients through millions of encounters each year at 32 hospitals campuses and more than 700 outpatient and urgent care locations throughout the region.

    is a not-for-profit managed health care organization providing a broad range of health coverage options in Pennsylvania and New Jersey for more than 35 years.

    Jefferson is committed to providing equal educa­tional and employment opportunities for all persons without regard to age, race, color, religion, creed, sexual orientation, gender, gender identity, marital status, pregnancy, national origin, ancestry, citizenship, military status, veteran status, handicap or disability or any other protected group or status.


    Required Skill Profession

    Secretaries And Administrative Assistants



    Your Complete Job Search Toolkit

    ✨ Smart • Intelligent • Private • Secure

    Start Using Our Tools

    Join thousands of professionals who've advanced their careers with our platform

    Rate or Report This Job
    If you feel this job is inaccurate or spam kindly report to us using below form.
    Please Note: This is NOT a job application form.


      Unlock Your Administrative Assistant Potential: Insight & Career Growth Guide


    • Real-time Administrative Assistant Jobs Trends in Philadelphia, United States (Graphical Representation)

      Explore profound insights with Expertini's real-time, in-depth analysis, showcased through the graph below. This graph displays the job market trends for Administrative Assistant in Philadelphia, United States using a bar chart to represent the number of jobs available and a trend line to illustrate the trend over time. Specifically, the graph shows 175861 jobs in United States and 1007 jobs in Philadelphia. This comprehensive analysis highlights market share and opportunities for professionals in Administrative Assistant roles. These dynamic trends provide a better understanding of the job market landscape in these regions.

    • Are You Looking for Administrative Assistant II Job?

      Great news! is currently hiring and seeking a Administrative Assistant II to join their team. Feel free to download the job details.

      Wait no longer! Are you also interested in exploring similar jobs? Search now: .

    • The Work Culture

      An organization's rules and standards set how people should be treated in the office and how different situations should be handled. The work culture at Thomas Jefferson University adheres to the cultural norms as outlined by Expertini.

      The fundamental ethical values are:
      • 1. Independence
      • 2. Loyalty
      • 3. Impartiality
      • 4. Integrity
      • 5. Accountability
      • 6. Respect for human rights
      • 7. Obeying United States laws and regulations
    • What Is the Average Salary Range for Administrative Assistant II Positions?

      The average salary range for a varies, but the pay scale is rated "Standard" in Philadelphia. Salary levels may vary depending on your industry, experience, and skills. It's essential to research and negotiate effectively. We advise reading the full job specification before proceeding with the application to understand the salary package.

    • What Are the Key Qualifications for Administrative Assistant II?

      Key qualifications for Administrative Assistant II typically include Secretaries And Administrative Assistants and a list of qualifications and expertise as mentioned in the job specification. Be sure to check the specific job listing for detailed requirements and qualifications.

    • How Can I Improve My Chances of Getting Hired for Administrative Assistant II?

      To improve your chances of getting hired for Administrative Assistant II, consider enhancing your skills. Check your CV/Résumé Score with our free Tool. We have an in-built Resume Scoring tool that gives you the matching score for each job based on your CV/Résumé once it is uploaded. This can help you align your CV/Résumé according to the job requirements and enhance your skills if needed.

    • Interview Tips for Administrative Assistant II Job Success
      Thomas Jefferson University interview tips for Administrative Assistant II

      Here are some tips to help you prepare for and ace your job interview:

      Before the Interview:
      • Research: Learn about the Thomas Jefferson University's mission, values, products, and the specific job requirements and get further information about
      • Other Openings
      • Practice: Prepare answers to common interview questions and rehearse using the STAR method (Situation, Task, Action, Result) to showcase your skills and experiences.
      • Dress Professionally: Choose attire appropriate for the company culture.
      • Prepare Questions: Show your interest by having thoughtful questions for the interviewer.
      • Plan Your Commute: Allow ample time to arrive on time and avoid feeling rushed.
      During the Interview:
      • Be Punctual: Arrive on time to demonstrate professionalism and respect.
      • Make a Great First Impression: Greet the interviewer with a handshake, smile, and eye contact.
      • Confidence and Enthusiasm: Project a positive attitude and show your genuine interest in the opportunity.
      • Answer Thoughtfully: Listen carefully, take a moment to formulate clear and concise responses. Highlight relevant skills and experiences using the STAR method.
      • Ask Prepared Questions: Demonstrate curiosity and engagement with the role and company.
      • Follow Up: Send a thank-you email to the interviewer within 24 hours.
      Additional Tips:
      • Be Yourself: Let your personality shine through while maintaining professionalism.
      • Be Honest: Don't exaggerate your skills or experience.
      • Be Positive: Focus on your strengths and accomplishments.
      • Body Language: Maintain good posture, avoid fidgeting, and make eye contact.
      • Turn Off Phone: Avoid distractions during the interview.
      Final Thought:

      To prepare for your Administrative Assistant II interview at Thomas Jefferson University, research the company, understand the job requirements, and practice common interview questions.

      Highlight your leadership skills, achievements, and strategic thinking abilities. Be prepared to discuss your experience with HR, including your approach to meeting targets as a team player. Additionally, review the Thomas Jefferson University's products or services and be prepared to discuss how you can contribute to their success.

      By following these tips, you can increase your chances of making a positive impression and landing the job!

    • How to Set Up Job Alerts for Administrative Assistant II Positions

      Setting up job alerts for Administrative Assistant II is easy with United States Jobs Expertini. Simply visit our job alerts page here, enter your preferred job title and location, and choose how often you want to receive notifications. You'll get the latest job openings sent directly to your email for FREE!