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Urgent! Administrative Assistant III Job Opening In Newport Beach – Now Hiring The Judge Group

Administrative Assistant III



Job description

Our client is currently seeking a Administrative Assistant III

Job Title: Administrative Assistant III

Duration: 12+ Months (Hybrid)

Location: Newport Beach, CA

Job Description

The Client is investing in bright, agile, and diverse talent to contribute to our mission of innovating our business and creating a superior customer experience.

We’re actively seeking a talented Department Administrative Assistant to join our Human Resources team.

As a Department Administrative Assistant, you’ll play a key role in providing a broad range of administrative and technical support to the HR leadership team.

How you will make an impact:

  • Partner, collaborate and provide comprehensive support to the HR department (department initiatives, meetings, or projects)
  • Book business travel and submit expense reports for HR leaders
  • Maintain and update department distribution lists
  • Coordinate and organize events (group business meals, meetings, and training sessions)
  • Treat and address applicable issues with utmost sensitivity and confidentiality
  • Anticipate the needs of the HR leadership team and act accordingly
  • General management of calendars for HR leadership
  • Serve as a point of contact for all internal and external visitors and interact with them in a professional manner
  • Prepare correspondence and documents as assigned using demonstrated proficiency in written communication
  • Complete assigned processing, documentation, and reports using knowledge of applicable systems and contacts
  • Complete miscellaneous tasks and projects, as assigned
  • The experience you will bring:

  • 5+ years of administrative experience supporting senior-level executive
  • Strong experience with Microsoft Office 365 applications (Excel, PowerPoint, Teams, and Outlook) and Adobe Acrobat
  • Approachable, professional, and self-motivated individual with a positive and collaborative attitude
  • Ability to make independent decisions regarding planning, organizing, and scheduling work
  • Excellent organizational skills, ability to prioritize and handle multiple tasks, independent thinking, maintaining confidentiality, use of discretion, ability to handle time-sensitive projects and adapt to changes quickly
  • Excellent problem solving and administrative skills to handle a wide variety of complex situations
  • Ability to resolve conflicts involving specific administrative responsibilities
  • Extremely detailed-oriented and uses sound judgment
  • Excellent oral and written communication skills, ability to work well with all levels of people within the organization, inter-department coordination and organization skills
  • Must Have

  • 5+ years of administrative experience supporting senior-level executive
  • Calendaring / Meeting Coordination
  • Excellent oral and written communication skills, ability to work well with all levels of people within the organization, inter-department coordination and organization skills
  • Experience with event planning
  • Strong experience with Microsoft Office 365 applications (Excel, PowerPoint, Teams, and Outlook) and Adobe Acrobat

  • Required Skill Profession

    Secretaries And Administrative Assistants



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      Unlock Your Administrative Assistant Potential: Insight & Career Growth Guide


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    • The Work Culture

      An organization's rules and standards set how people should be treated in the office and how different situations should be handled. The work culture at The Judge Group adheres to the cultural norms as outlined by Expertini.

      The fundamental ethical values are:
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      • 7. Obeying United States laws and regulations
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    • Interview Tips for Administrative Assistant III Job Success
      The Judge Group interview tips for Administrative Assistant III

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      • Practice: Prepare answers to common interview questions and rehearse using the STAR method (Situation, Task, Action, Result) to showcase your skills and experiences.
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      Final Thought:

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