Administrative Assistant

Job description

**Who We Are**

Hargrove supplies unparalleled services in engineering, procurement, construction management, and technical services in the industrial, commercial, and government sectors.

With over 2,700 Teammates in 19 offices domestically and internationally, we build long-term support relationships in the energy generation, manufacturing, research and development, and process-heavy industry in on-site support arrangements, in plant-level small projects and consulting roles, and in larger capital projects.

Hargrove’s key operating principle is to provide the Right People, in the Right Place, at the Right Time.

We believe that relationships and partnering together provide the best results and long-term benefits for our clients.

Work-life balance and flexibility are important areas of focus for Hargrove.

We’re happy to discuss flexible working hours, patterns, and locations to suit you and the business.

**What You'll Be Doing**

**Job Summary:** Generally responsible for assisting Leaders and Project Managers with all aspects of administrative duties.

This work will be performed under close supervision.

**Primary responsibilities will include but are not limited to:**

+ Order, stock, and maintain office supplies in a well-organized manner.
+ Identify, submit, and follow-up on building maintenance requests as needed.
+ Monitor office equipment such as printers to ensure their proper working order.

Submit support requests to IT to address any issues identified.
+ Ensure professional office environment is maintained by monitoring shared areas such as break rooms and conference rooms.
+ Assist with creation and distribution of communication to employees.
+ Schedule large group meetings.
+ Plan and coordinate lunches or meals associated with project meetings.
+ Coordinate with client administrators to facilitate employee relocations.
+ Assist in document control tasks, including the creation and issuance of transmittals.
+ Perform additional administrative duties as assigned.

**Ideal Background**

**Education:** High School Diploma or equivalent is required.

Advanced coursework is preferred.

**Certification:** No certification is required for this position.

**Experience:** This position requires up to 5 years of relevant experience in administrative and clerical services in a professional office environment.

**Knowledge, Skills, & Abilities Required:**

+ Knowledge and application of company standards.
+ Knowledge of office administration procedures.
+ Proficient in the use of Microsoft Word, Excel and Outlook and other software as needed.
+ Attention to detail.
+ Excellent proofreading and grammar.
+ Excellent organizational skills.
+ Ability to communicate effectively, both verbal and written.
+ Ability to maintain confidentiality in all areas.
+ Ability to work in a fast-paced environment with extreme multi-tasking.
+ Ability to prioritize effectively.
+ Ability to develop reports.
+ Ability to maintain effective working relationships with teammates, clients, and vendors.
+ Ability to listen and ascertain the needs of teammates and clients

**Physical Requirements:**

+ Ability to sit, stand, or walk for long periods of time.

#LI-MR1

**Hargrove Culture**

We work to create an environment founded on trust, personal integrity, and a “team mentality” so that each person understands the value of their contributions both on a project and company-wide level.

We know that each person on our team contributes to the success of our company by pairing expertise and passion to meet and exceed the needs of the clients we serve across the globe.

Our safety culture protects and promotes the well-being of every person who works with us and every person touched by our work.

As a 100% Teammate owned company, we proudly offer a comprehensive benefits package including, paid holidays, personal paid time off, medical, dental, vision, life, and disability insurance, 401(k), and other benefits to eligible Teammates.

**Equal Opportunity Employment Statement**

Hargrove is an Equal Opportunity/Affirmative Action employer.

We do not discriminate based upon race, color, national origin, religion, age, sex (including gender, sexual orientation, pregnancy, sexual identity, marital or family status), disability, military service or obligations, veteran status, or any other characteristic protected by law.

Hargrove is a drug-free workplace.

The selected candidate must be authorized to work in the United States.

Hargrove is passionate about serving our clients within our industry and the local economy, and we recognize that our impact goes beyond building great projects.

Our extraordinary teammates serve the community with their time, talent, and generosity.

The Hargrove team is a family whose volunteerism makes a huge impact on our communities, and The Hargrove Foundation is the vehicle for making a true difference in the lives of others.

We work to create an environment founded on trust, personal integrity, and a “team mentality” so that each person understands the value of their contributions both on a project and company-wide level.

Hargrove has consistently been ranked one of the “Best Firms to Work For” by organizations such as ZweigWhite and Business Alabama.

We pair expertise and passion to meet and exceed the needs of the clients we serve across the globe.

Our teammates strive to expand their knowledge and contribute to the success of the organization.

Stay informed about new opportunities that are relevant to your profile.

Required Skill Profession

Other General