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Urgent! Administrative Assistant Job Opening In Morristown – Now Hiring Informatic Technologies Inc



Job description

Purpose of the Job

This position provides complex administrative support functions for the VP, Head of Program Management and several other R&D groups, ensuring efficient office and logistical operations.

May support senior leaders based in Europe.

The ability to work independently and flexibly in a fast-paced environment with strong initiative and follow through is essential.




Principal Accountabilities

To perform this job successfully an individual must be able to perform each essential function satisfactorily:


  • Responsible for heavy calendar management utilizing Outlook

  • Experience with support of remote senior leaders and team members

  • Coordinate meeting arrangements

    • Schedule meeting with internal and external groups as needed, including organizing all meeting logistics (availability of attendees, meeting rooms and equipment, online conferencing via Lync and catering as required)



  • Manage confidential and proprietary material effectively and discreetly

  • Demonstrate proficiency working with the procurement systems and processes, including processing new vendor requests and contracts

  • Assist with creating/editing executive and/or departmental documents and presentations

  • Assist with travel needs in accordance with clients travel policy (air, hotel, car, visa, etc.)

  • File expense reports in electronic and alternative systems as appropriate.

  • Back up to other administrative assistants as needed, including European colleagues as needed

  • Oversee and execute timely completion of additional projects, as needed

  • Establish, update and maintain departmental files and records

  • Type and format confidential and non-routine documents

  • Proven ability to work under tight deadlines and pressure in a composed manner

  • Other duties as assigned




Qualifications

  • Bachelor's degree preferred but not required

  • 3+ years of related administrative experience in pharmaceuticals/biotechnology strongly preferred

  • Prior experience working with technical teams or R&D preferred.

  • Ability to work independently and manage multiple projects with superb accuracy

  • Exceptional customer service skill with internal and external personnel

  • Demonstrated exceptional MS Office skills (Word, Excel, Outlook, and PowerPoint).

  • Ability to build partnerships across the organization

  • Must be able to work 8:00 am to 5:00 pm Eastern; office-based 3 days per week at NJ US HQ office in Morristown, with 2 remote working days per week


Work Experience ...

  • 3+ years of related administrative experience in pharmaceuticals/biotechnology strongly preferred

  • Prior experience working with technical teams or R&D preferred.




Education

  • Bachelor's degree preferred but not required


Competencies & Major Skills

  • Demonstrated exceptional MS Office skills (Word, Excel, Outlook, and PowerPoint).

  • Strong verbal and written communication skills are essential.

    Dual language fluency (English/Italian) is preferred.

  • Excellent organization and multi-tasking skills.

  • Exceptional interpersonal skills and problem solving capabilities.

  • Ability to work effectively across a matrix organization, work independently and prioritize with minimal daily instruction.

  • Ability to think strategically in order to improve current processes


Required Skill Profession

Secretaries And Administrative Assistants



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