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Urgent! Administrative Assistant (Operations Support) Job Opening In Sandy – Now Hiring HK Tech

Administrative Assistant (Operations Support)



Job description

Administrative Assistant (Operations Support)


We are seeking a highly organized and detail-oriented Administrative Assistant to support our operations team.

This full-time, on-site role (Monday–Friday, 8:00 AM to 4:00 PM) is based in Sandy, Utah.

The Administrative Assistant is crucial in ensuring smooth day-to-day operations, providing administrative support across departments, and helping streamline workflows.

The ideal candidate is proactive, resourceful, and capable of handling a variety of tasks with accuracy and professionalism.


Responsibilities


  • Provide administrative support to the operations team, including scheduling, meeting coordination, and document preparation.
  • Manage and maintain company records, databases, and filing systems (digital and physical).
  • Assist with operational processes such as procurement, vendor management, and office supply inventory.
  • Coordinate logistics for internal and external meetings, including travel arrangements and event planning.
  • Prepare reports, presentations, and correspondence as requested.
  • Monitor and respond to inquiries (phone, email, and in person) in a timely and professional manner.
  • Support onboarding and offboarding processes for employees.
  • Track and manage invoices, expense reports, and budget-related tasks.
  • Assist in improving efficiency by identifying and implementing process improvements.
  • Handle ad-hoc projects and administrative tasks to support the broader business as needed.

Qualifications


  • Proven experience as an Administrative Assistant, Operations Assistant, or similar role.
  • Strong organizational and multitasking skills with attention to detail.
  • Excellent written and verbal communication skills.
  • Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and/or Google Workspace.
  • Ability to manage sensitive information with confidentiality.
  • Strong problem-solving skills and ability to work independently as well as collaboratively.

Key Attributes


  • Proactive: Anticipates needs and takes initiative without constant supervision.
  • Detail-Oriented: Ensures accuracy in scheduling, reporting, and record-keeping.
  • Flexible: Comfortable adapting to shifting priorities and fast-paced environments.
  • Collaborative: Works well with cross-functional teams to achieve organizational goals.


Required Skill Profession

Secretaries And Administrative Assistants



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    Unlock Your Administrative Assistant Potential: Insight & Career Growth Guide


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