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Administrative Assistant (Part-time) Job Opening In Miami – Now Hiring FirstService Residential


Job description

Description



Job Overview:

As an Administrative Assistant, you’ll be responsible for providing a wide variety of administrative and staff support services.

Performs office work directly related to property management and the general business operations of the association; May assist with employee payroll, budget preparation, control of records and reports regarding operations, personnel changes, etc., and emergency service duties.

 

Your Responsibilities:

  • Coordinates collection and preparation of operating reports, such as time-and-attendance records, terminations and new hires.
  • Ensures that the telephone is answered properly, and messages are handled courteously, accurately and in a timely manner.
  • Initiates preparation of Management Reports, committee reports, meeting notices as applicable and submit for Manager’s review and approval.
  • Maintains, updates and coordinates resident information in computer database at a minimum on a monthly basis.

    Generates and provides this information to the Property Manager, Board of Directors and valet desk.

     
  • Keeps track of insurance certificate requests.

    Maintains insurance records books for both vendors and unit owners.

  • Maintains supply closet.

    Requests all office supplies and equipment, following established purchasing procedures.
  • Opens and distributes mail, prepares accounts payable invoices with work orders and receiving tickets.

    Stamps and code invoices for P.M. to code and approve.

  • Sets up meetings for Board Approval process.

  • Keeps packages updated with new memos and policies as required.

  • Prepares any resident information packages that require Board approval, (i., e., Architectural Modification).
  • Coordinates receipt of closing statement or warranty deed to put in the file and send to corporate A/R to change name and address for maintenance coupons.
  • Maintains inventory of common areas keys, transmitters and key fobs for residents and re-order as needed following established procedures.

    Maintains log for sales and cash purchases as needed.
  • Follows safety procedures and maintains a safe work environment.
  • Other duties as required.

 

Skills & Qualifications:

  • Associates degree with concentration in business preferred, or equivalent combination of education and experience.
  • Three (3) to Five (5) plus years of related work experience.

  • Computer literacy:  Intermediate proficiency in Microsoft Windows software.

  • Must possess strong administrative background.

  • Strong working knowledge of customer service principles and practices.

  • Excellent interpersonal, office management and communications skills.

  • Self-starter with excellent communication, interpersonal and customer service and telephone skills.

 

Physical Requirements:

  • Physical demands include ability to lift up to 50 lbs.
  • Standing, sitting, walking and occasional climbing.

  • Required to work at a personal computer for extended periods of time.
  • Talking on the phone for extended periods of time.

  • Ability to detect auditory and/or visual emergency alarms.

  • Ability to work extended/flexible hours, weekend, and attend Board meetings as required.

  • Driving when necessary.

 

 

Supervisory Responsibilities

 

  • No supervisory responsibilities

 

 

Additional Information

 

  • Schedule: Monday, Wednesday, Friday 8:30am-5:00pm and Tuesday 8:30am-1:00pm

 

 

What We Offer:

 

As a full-time associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, and vision.

In addition, you will be eligible for time off benefits, paid holidays, and a 401k with company match.

Occasional travel may be required to attend training and other company functions.

 

 

Compensation: $20.00 per hour

 

 

Disclaimer Statement

 

This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time.

 

#LI-XM1

Required Skill Profession

Secretaries And Administrative Assistants


  • Job Details

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Unlock Your Administrative Assistant Potential: Insight & Career Growth Guide


Real-time Administrative Assistant Jobs Trends (Graphical Representation)

Explore profound insights with Expertini's real-time, in-depth analysis, showcased through the graph here. Uncover the dynamic job market trends for Administrative Assistant in Miami, United States, highlighting market share and opportunities for professionals in Administrative Assistant roles.

174725 Jobs in United States
174725
889 Jobs in Miami
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Download Administrative Assistant Jobs Trends in Miami and United States

Are You Looking for Administrative Assistant (Part time) Job?

Great news! is currently hiring and seeking a Administrative Assistant (Part time) to join their team. Feel free to download the job details.

Wait no longer! Are you also interested in exploring similar jobs? Search now: .

The Work Culture

An organization's rules and standards set how people should be treated in the office and how different situations should be handled. The work culture at FirstService Residential adheres to the cultural norms as outlined by Expertini.

The fundamental ethical values are:

1. Independence

2. Loyalty

3. Impartiapty

4. Integrity

5. Accountabipty

6. Respect for human rights

7. Obeying United States laws and regulations

What Is the Average Salary Range for Administrative Assistant (Part time) Positions?

The average salary range for a varies, but the pay scale is rated "Standard" in Miami. Salary levels may vary depending on your industry, experience, and skills. It's essential to research and negotiate effectively. We advise reading the full job specification before proceeding with the application to understand the salary package.

What Are the Key Qualifications for Administrative Assistant (Part time)?

Key qualifications for Administrative Assistant (Part time) typically include Secretaries And Administrative Assistants and a list of qualifications and expertise as mentioned in the job specification. The generic skills are mostly outlined by the . Be sure to check the specific job listing for detailed requirements and qualifications.

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Interview Tips for Administrative Assistant (Part time) Job Success

FirstService Residential interview tips for Administrative Assistant (Part time)

Here are some tips to help you prepare for and ace your Administrative Assistant (Part time) job interview:

Before the Interview:

Research: Learn about the FirstService Residential's mission, values, products, and the specific job requirements and get further information about

Other Openings

Practice: Prepare answers to common interview questions and rehearse using the STAR method (Situation, Task, Action, Result) to showcase your skills and experiences.

Dress Professionally: Choose attire appropriate for the company culture.

Prepare Questions: Show your interest by having thoughtful questions for the interviewer.

Plan Your Commute: Allow ample time to arrive on time and avoid feeling rushed.

During the Interview:

Be Punctual: Arrive on time to demonstrate professionalism and respect.

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Confidence and Enthusiasm: Project a positive attitude and show your genuine interest in the opportunity.

Answer Thoughtfully: Listen carefully, take a moment to formulate clear and concise responses. Highlight relevant skills and experiences using the STAR method.

Ask Prepared Questions: Demonstrate curiosity and engagement with the role and company.

Follow Up: Send a thank-you email to the interviewer within 24 hours.

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Be Yourself: Let your personality shine through while maintaining professionalism.

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Be Positive: Focus on your strengths and accomplishments.

Body Language: Maintain good posture, avoid fidgeting, and make eye contact.

Turn Off Phone: Avoid distractions during the interview.

Final Thought:

To prepare for your Administrative Assistant (Part time) interview at FirstService Residential, research the company, understand the job requirements, and practice common interview questions.

Highlight your leadership skills, achievements, and strategic thinking abilities. Be prepared to discuss your experience with HR, including your approach to meeting targets as a team player. Additionally, review the FirstService Residential's products or services and be prepared to discuss how you can contribute to their success.

By following these tips, you can increase your chances of making a positive impression and landing the job!

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