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Urgent! Administrative Assistant - Self Perform Operations Job Opening In San Antonio – Now Hiring Turner Construction Company

Administrative Assistant Self Perform Operations



Job description

Division: San Antonio Main
Project Location(s): San Antonio, TX 78203 USA
Minimum Years Experience: Travel Involved: Job Type:
RegularJob Classification: ExperiencedEducation:Job Family:Administrative SupportCompensation:Salaried Non-Exempt

Position Description: Conduct daily administrative tasks and provide administrative support to a construction site project-based team.

Essential Duties & Key Responsibilities:

  • Provide professional customer service and positive interactions while providing administrative services to construction site project-to-day administrative items; mail, overnight mailings, photocopying, filing, sending faxes, phone list updates, process invoices, and order business cards.
  • Coordinate review of applications and resumes to assess qualifications for open positions with SPO Trades Manager and others participating in recruitment process.
  • Collaborate with the jobsite supervisor to schedule the first day of work and new hire orientation for new hires.
  • Coordinate onboarding of trades staff; facilitate completion of required new hire paperwork, drug screen, and distribute personal protection equipment (PPE).
  • Daily management of project calendar, meeting schedule, and project contacts.
    Process expense reports for Project Executive and/or Manager.

  • Prepare written correspondence for project staff (, memos, emails, presentations, and other project-specific documents).
  • Create and maintain project organizational and seating charts.
  • Coordinate travel reservations, business accommodations, itineraries, and agendas.
  • Organize annual review program for trades staff.
  • Assist with general office inquiries from staff, clients, customers, and others; provide proactive escalation as appropriate.
  • Embrace company culture, values, and Diversity, Equity, & Inclusion (DE&I) activities.
  • In collaboration with Project Manager, establish and maintain protocols for project site visitors.
  • Promote right environment through professional interactions with owners, project team management, Joint Venture Partners, and vendors.
  • Provide support ad hoc requests related to various onsite technical issues affecting work productivity (, Internet access, copier issues) or coordinate with Information Systems (IS) team as needed.
  • Conduct project specific orientation and transitions for project staff.
  • Maintain organized project filing system and coordinate document retrieval schedules.
  • Reconcile timesheets for weekly submission to HQ payroll.
  • Coordinate travel arrangements and allowances for trades staff on assignments.
  • Assist with special projects and coordinate events.
  • Other activities, duties, and responsibilities assigned.

  • Qualifications:

  • High School Diploma or GED and minimum of 1 year of relevant administrative assistant experience in construction, or other related industry, required
  • College degree and/or relevant administrative skills certification, a plus
  • High degree of detail, accuracy, and organizational skills
  • Maintain confidential information
  • Work with some direction and oversight, and as part of team
  • Approachable, proactive, positive, and professional attitude
  • Professional verbal communication and written business communication skills
  • Able to conduct research and proofread
  • Exhibit active listening skills and follow through on commitments
  • Good judgment to solve problems, escalate issues, and request prioritization of responsibilities
  • Proficient computer and data entry skills, Microsoft suite of applications, collaborative meeting platforms, and general office equipment
  • Commissioned Notary Public, a plus
  • Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

    Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

    While performing the duties of this job, the employee is frequently required to sit, use hands to finger, handle, or feel objects, tools, or controls; and reach with hands, talk, and hear.

    The employee frequently views a computer monitor and frequently uses a computer keyboard.

    Specific vision abilities required by this job include close vision, peripheral vision, depth perception, and the ability to adjust focus.

    The employee is occasionally required to be mobile, and the employee performs work on-site at a construction site project-based office setting, office locations, and/or off-site venues.

    The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.

    Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

    Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

    While performing the duties of this job, the employee regularly works in a construction site project-based office setting.

    The noise in the work environment is usually quiet to moderate in a construction site project-based office setting.

    While performing the duties of this job, the employee is exposed to moving mechanical parts, high precarious places, fumes or airborne particles, outside weather conditions, and risk of electrical shock.

    The noise in the construction site work environment is usually moderate to loud.

    The employee is required to work in compliance with company safety policies, procedures, and applicable laws.



    Turner is an Equal Opportunity Employer - race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or other characteristics protected by applicable law.


    Required Skill Profession

    Secretaries And Administrative Assistants



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