Job Description
The Administrative Associate provides advanced administrative support for the Department of Computational, Engineering, & Mathematical Sciences.
The role involves managing departmental communications and calendars, coordinating faculty and student-related processes, and handling key administrative, financial, and logistical tasks.
Responsibilities:
Communication & Coordination:
Serve as a primary point of contact for the department, manage correspondence for the department chair and faculty, and coordinate faculty and student meetings.
Personnel & Hiring:
Support faculty and staff hiring, including posting jobs, managing applications, scheduling interviews, and assisting with onboarding processes.
Track and process approvals for new hires, reappointments, and terminations.
Office & Records Management:
Maintain confidential personnel files, departmental records, and office assets.
Handle daily office duties and serve as a liaison between students, faculty, and administrators.
Financial & Logistical Support:
Process travel requests and expense reports, manage procurement card reconciliation, and handle supply ordering.
Coordinate meetings, events, and special projects.
This is not a remote position.
The selected candidate will be required to work on campus.
All positions are security-sensitive.
Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal background check.
Required Education and Experience:
High school diploma or higher in related field.
Five years (5) of related experience.
Knowledge, Skills, and Abilities:
Proficiency in Microsoft Office Suite (Word, Excel, etc.).
Excellent written and verbal communication, organizational, and interpersonal skills.
Ability to handle confidential information and work independently.