Administrative Coordinator I

Job description

Job Title
Administrative Coordinator I


Agency
Texas A&M University


Department
Energy Institute



Proposed Minimum Salary
Commensurate



Job Location
College Station, Texas



Job Type
Staff



Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences.

Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service


Who We Are

The Texas A&M Energy Institute pursues and supports new approaches for multi-disciplinary energy research, education, and external partnerships.

We bring together world-class faculty and research teams from multiple disciplines to address the complexity and challenges of important energy problems.

We are working to transform the energy research landscape in order to change the world.

To learn more, visit http://energy.tamu.edu/


What We Want

The Administrative Coordinator I performs administrative and academic support duties to advance the Energy Institute’s education program and other initiatives, preparing and composing correspondence, maintaining administrative and academic records, and assisting in student recruiting, advising, and retention efforts.

Works under general supervision and provides administrative support for a unit or specialized activity including the exercise of discretion and independent judgment concerning matters of significance.


Qualifications

Required Education and Experience
+ Bachelor's degree or equivalent combination of education and experience.
+ Two years of administrative experience



Required Knowledge, Skills, and Abilities
+ Knowledge of word processing, spreadsheet, database, and presentation applications.
+ Ability to multitask and work cooperatively with others.
+ Interpersonal and communication skills.
+ Planning and organization skills.



Preferred Qualifications
+ Ability to cultivate and maintain professional working relationships with people of various backgrounds.
+ Comprehensive knowledge of business correspondence formatting, grammar, and punctuation.
+ Strong verbal and written communication skills.
+ Strong interpersonal and organizational skills.
+ Ability to work with sensitive information and maintain confidentiality.



Responsibilities
+ General/Administrative- Participates in the planning and execution of administrative operations.

Reviews documents for supervisor.

Attends meetings or committees on behalf of supervisor.

Applies and interprets, and/or assists in implementing operating practices.

Develops administrative and technical procedures.

Researches, interprets, compiles, and responds to inquiries about rules, regulations, policies, and procedures.

May monitor compliance with policies and procedures.

Coordinates the maintenance of files and records.

Makes recommendations for process improvements, administrative changes, or new initiatives.

Hires, trains, and supervises student workers and support staff.

May coordinate activities and assign work to student workers.

Performs word processing, desktop publishing, presentation, and data management activities, and assists staff with the use of these applications.

Composes correspondence, reports, publications, and presentations, including editing and proofreading.

Creates and maintains spreadsheets and databases.

Prepares vouchers, purchase orders and requisition and coordinates with accounting personnel and other support staff.
+ Academic Program Support- Works under general supervision and provides administrative support for academic processes to ensure efficient operation of the organization’s degree and certificate programs.

Assists with student recruitment and recruiting communications, admissions processes, and student retention for degree and certificate programs, and maintains relationships with program alumni.

Advises students on academic processes, reviews student records, and tracks student progress toward the degree or certificate.

Assists with the organization, scheduling, setup, and progress of academic courses.

Provides general program guidance to prospective students and responds to inquiries regarding program offerings for both students who are pursuing courses in person, as well as distance-based students.

Assists in the planning and implementation of events and activities to enhance student learning and development.

Assists in the development, maintenance, and distribution of program materials Analyzes requirements for projects or initiatives.

Prepares program statistics, records, databases, and communications.

Assists with program reviews, assessments, presentations, and evaluations.

Coordinates with relevant university offices on course, instructor, and student evaluations and other documentation.

Responsible for time-sensitive material.

Effectively communicates via phone and email ensuring that all duties are completed accurately and delivered with high quality and on time.



Other Requirements and Factors
+ This position is security sensitive.
+ This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures.
+ All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements.



Why Texas A&M University?



We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.

Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.

Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.


+ Health (https://www.tamus.edu/business/benefits-administration/medical/) , dental (https://www.tamus.edu/business/benefits-administration/dental/) , vision (https://www.tamus.edu/business/benefits-administration/vision-insurance/) , life and long-term disability insurance (https://www.tamus.edu/business/benefits-administration/life-add/) with Texas A&M contributing to employee health and basic life premiums
+ 12-15 days (https://employees.tamu.edu/employee-relations/leave/index.html) of annual paid holidays
+ Up to eight hours of paid sick leave (https://employees.tamu.edu/employee-relations/leave/paid/sick.html)  and at least  eight hours of paid vacation each (https://employees.tamu.edu/employee-relations/leave/paid/vacation.html) month
+ Automatically enrollment in the Teacher Retirement System of Texas
+ Health and Wellness: Free exercise programs and release time (https://flourish.tamu.edu/wellness-release-time/)
+ Professional Development: All employees have access to free  LinkedIn Learning (https://linkedinlearning.tamu.edu/)  training, webinars, and limited financial support to attend conferences, workshops, and more
+ Employee Tuition Assistance (https://livingwell.tamu.edu/employee-tuition-assistance/) and Educational Release time (https://employees.tamu.edu/employee-relations/leave/paid/educational.html) for completing a degree while a Texas A&M employee



Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached.

Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application.

We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.


All positions are security-sensitive.

Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.


Equal Opportunity/Veterans/Disability Employer.

Required Skill Profession

Other General