Administrative Coordinator I II

Job description

Job Title
Administrative Coordinator I-II


Agency
Texas A&M Engineering


Department
Engineering Technology



Proposed Minimum Salary
Commensurate



Job Location
College Station, Texas



Job Type
Staff



Job Description



Why work for Texas A&M Engineering?

Who we are:


Texas A&M Engineering is a large employer in the great and growing cities of Bryan/College Station, offering thousands of career opportunities in a wide variety of fields.

We are deeply committed to recruiting and retaining a talented workforce that embraces our core values of respect, excellence, leadership, loyalty, integrity, and service.

Texas A&M Engineering offers competitive salaries, full benefits, an extensive support network, and above all, an enriching and highly collaborative working community that is deeply passionate about our vision for higher education, research, and public service.


Job Description:

Summary:


The Administrative Coordinator supports the strategic and operational functions of the Thomas and Joan Read Center, which encompasses three core pillars: Continuing Education, Industry Consortia and Talent Incubator Program.

This role involves program coordination, event planning, communications, and stakeholder engagement.

The ideal candidate will be highly organized, detail-oriented, and capable of managing multiple projects, using tools such as Gantt charts to ensure timely execution and alignment with Center goals.


Responsibilities:

Program Coordination & Center Support:

+ Plan, develop, implement, and monitor specialized programs and services across the Center’s three pillars: Continuing Education, Industry Consortia and Talent Incubator Program.



+ Support day-to-day operations and long-term planning for the Center.



+ Manage complex schedules and timelines using Gantt charts and other project management tools.



+ Ensure compliance with University policies and procedures in all program activities.



+ Assist with Center-related reporting, including annual reports, proposals, and performance metrics.



+ Coordinate contract development and execution in collaboration with the Texas A&M Engineering Experiment Station (TEES), ensuring all agreements meet institutional and legal compliance standards.




Administrative & Financial Support:

+ Process purchases and maintain a ProCard for Center leadership, ensuring timely reconciliation and reporting.



+ Coordinate travel arrangements for faculty, students, and staff; including itinerary preparation and document processing in Emburse.



+ Maintain confidential records and documentation in accordance with University guidelines.



+ Prepare and manage budgets, financial reports, and other fiscal documentation.



+ Provide administrative support to faculty, staff, and students affiliated with the Center.




Communications & Marketing:

+ Develop, edit, and update communications materials such as presentations, reports, social media content, and marketing collateral.



+ Manage digital marketing and social media efforts to promote Center initiatives and increase visibility.



+ Lead planning and development of the Center’s website, ensuring consistent branding and effective communication.



+ Maintain and organize an archive of historical website content to support continuity and future reference.




Events:

+ Coordinate logistics for Center events, including scheduling, speaker coordination, audiovisual setup, and promotional efforts.



+ Serve as the primary point of contact for events and meetings, ensuring effective engagement with participating organizations.



+ Manage vendor relationships for event-related services, including:

+ Catering and coffee service for workshops, seminars, and conferences.



+ Promotional materials such as branded items, signage, and giveaways.



+ Event supplies including name tags, folders, pens, and other essentials.



+ Printed collateral such as booklets, handouts, agendas, and evaluation forms.




+ Ensure all logistical components are executed smoothly and in alignment with the Center’s branding and strategic goals.



+ Collaborate with internal and external stakeholders to ensure seamless event execution and post-event follow-up.




Industry Engagement & Stakeholder Relations:

+ Maintain and foster relationships with industry partners, faculty, staff and students.



+ Support and organize industry engagement activities including workshops, seminars, and short courses.



+ Serve as a liaison between the Center and external stakeholders to ensure effective communication and collaboration.




General Responsibilities:

+ Exhibit professionalism, customer service, and discretion in handling confidential matters.



+ Participate in university, division, and departmental committees and task forces.



+ Perform other duties as assigned.




Qualifications*

We are recruiting for an Administrative Coordinator I and an Administrative Coordinator II position.


Minimum qualifications for an Administrative Coordinator I:

+ Bachelor's degree or equivalent combination of education and experience and two (2) full years of Administrative Coordinator experience.




Minimum qualifications for an Administrative Coordinator II:

+ Bachelor's degree or equivalent combination of education and experience and three (3) full years of Administrative Coordinator experience.




*Compensation and classification is based on the analyses of the above qualifications during the recruitment process.


About Engineering Human Resources & Payroll

The Department of Engineering Technology and Industrial Distribution at Texas A&M University ranks among the top Engineering Technology and Industrial Distribution programs in the country, and is a part of the Top 10 ranked Texas A&M University College of Engineering.

Engineering Technology is the profession in which knowledge of the applied mathematical and natural sciences gained by higher education, practical experience, and competence developed in a specific field is devoted to application of engineering principles and the implementation of technological advances for the benefit of humanity.

Industrial Distribution applies mathematics, science, engineering technology, business, data processing, communications, quality, and Supply Chain Management to the wholesaling and distribution of technological products.




Texas A&M Engineering provides an outstanding benefits package including but not limited to:

+ Competitive health benefits.



+ Generous paid vacation, sick time, and holidays.



+ Vision, Dental, Life, and Long-Term Disability insurance options.



+ Teachers Retirement System of Texas (TRS), a defined benefit retirement plan with 8.25% employer contribution.



+ Additional Voluntary Retirement Programs: Tax Deferred Account 403(b) and a Deferred Compensation Program 457(b).



+ Flexible spending account options for medical and childcare expenses

+ Robust free training access through LinkedIn Learning plus professional development opportunities.



+ Tuition assistance Educational Assistance Programs | Texas A&M University Engineering (https://engineering.tamu.edu/information/esac/educational-assistance-programs.html)

+ Wellness program release time offered to employees to promote work/life balance.




Helpful Applicant Information

Required Materials for Application:

+ Resume/CV

+ Three work references with their contact information; at least one reference should be from a supervisor/former supervisor.



+ Letter of interest

Compensation Philosophy:

+ Recruit and retain high-performing workforce through competitive compensation and career development including career pathing, coaching and skills development.



+ Offer total rewards, flexible benefits, professional development, performance recognition and work-life balance.



+ Ensure resources are readily available and utilized to attract and retain the highest quality researchers, faculty, and staff.



Employment Eligibility Verification

+ If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.

You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.

Documents need to be presented no later than the third day of employment.

Failure to do so will result in delay of start date.






All positions are security-sensitive.

Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.


Equal Opportunity/Veterans/Disability Employer.

Required Skill Profession

Other General