Administrative Coordinator II (part time)

Job description

Job Title
Administrative Coordinator II (part-time)


Agency
Texas A&M University System Offices


Department
Academic Affairs



Proposed Minimum Salary
Commensurate



Job Location
College Station, Texas



Job Type
Staff



Job Description

The System Offices is one of several system members within the Texas A&M University System representing one of the largest systems of higher education in the nation, with a network of 12 universities, a comprehensive health science center, eight state agencies, and the RELLIS Campus.

The Texas A&M University System mission is to provide education, conduct research, commercialize technology, offer training, and deliver services for the people of Texas and beyond.


The System Offices, within the Texas A&M University System, provides an outstanding benefits package including, but not limited to: competitive health benefits; paid vacation, sick leave, and holidays; a defined benefit retirement plan with 8.25% employer contribution through Teachers Retirement System of Texas (TRS); tuition assistance; and wellness programs to promote work/life balance.


Salary:

$19.57 - $28.84 per hour commensurate with experience.


Job Description Summary:

This is a part-time, remote position.

The Administrative Coordinator II will oversee the implementation of a multi-year grant-funded initiative designed to increase persistence and graduation rates for Pell-eligible students across the Texas A&M University System institutions.

This role will coordinate the integration of Mainstay's Al-enabled coaching tools into advising and student success systems, manage grant milestones and compliance, and lead system-wide collaboration to ensure the project achieves its goals of improved student success outcomes.

This project is funded through a Michael & Susan Dell Foundation grant and is contingent upon continued funding.




Responsibilities:Project Leadership & Coordination

- Lead day-to-day management of the Boosting College Persistence project across all participating universities.

- Develop, monitor, and update project plans, timelines, and deliverables aligned with the grant's milestones.- Facilitate coordination between Texas A&M System offices, campus partners, and Mainstay to ensure smooth data integration and technology implementation.- Organize and manage in-person and virtual Community of Practice meetings, trainings, and project reviews.

Compliance & Reporting

- Ensure strict compliance with all Michael & Susan Dell Foundation grant requirements.- Manage progress reporting schedule (quarterly, annual, and final reports), including both narrative and financial components.- Track and submit outcome data, milestones, and supporting documents through the MSDF Connect platform.- Maintain accurate grant expenditure records in accordance with audit and reporting requirements.

Stakeholder Engagement

- Communicate regularly with participating campus leaders, advisors, and IT staff to monitor progress and resolve challenges.- Support alignment of campus-level efforts with systemwide strategy for student success.

Data & Outcomes

- Oversee collection, analysis, and submission of persistence and retention data across participating universities.- Coordinate with Mainstay on integration of survey data, outcome data, and yearly analytics reports.- Support evaluation of quantitative outcomes, including the project's goal of increasing persistence rates by 2.5 percentage points and retaining 3,000+ additional students.

Risk & Issue Management

- Identify risks and obstacles that could affect timeline, budget, or outcomes.- Develop mitigation strategies and escalate issues as needed to leadership.

Education and Experience:- Bachelor's degree in education, business, or related field.- Three years of project management experience, preferably in higher education, grant implementation, and/or large-scale system initiatives.

Knowledge, Skills and Abilities:

- Demonstrated ability to manage multi-institutional or multi-stakeholder projects.

- Experience with compliance, reporting, and budgeting.

Strong skills in communication, facilitation, and stakeholder engagement.

- Proficiency in project management tools and data reporting platforms.

- Will require travel outside of normal office hours.



- Ability to multi-task and work collaboratively with others.


Preferred Qualifications:

- Master's in education, business, or related field.

- Experience in higher education, grant implementation, and/or large-scale system initiatives.

- Experience with data collection, review, analysis, and/or reporting.

- Experience working with student success technologies (e.g., chatbots, CRM, advising systems).

- Familiarity with Pell student success strategies and higher education persistence metrics.


Other Requirements:

This is a security-sensitive position and is restricted to U.S. citizens and legal permanent residents only.

Only complete applications will be considered for employment at The Texas A&M System Offices.

Incomplete job application data could result in your application being rejected without an option to reapply.

A cover letter and resume may be required in addition to a completed employment application.


All positions are security-sensitive.

Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.


Equal Opportunity/Veterans/Disability Employer.

Required Skill Profession

Other General