Administrative Specialist II

Job description

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Closing Date:

Type of Position:

Clerical

Workstudy Position:

No

Job Type:

Regular

Work Shift:

Sponsorship Available:

No

Institution Name:

University of Arkansas at Pine Bluff

The University of Arkansas at Pine Bluff is an 1890 Land-Grant HBCU with a diverse student population, competitive degree offerings and stellar faculty.

For more than 140 years, the University of Arkansas at Pine Bluff has worked to create an environment that inculcates learning, growth and productivity while affording a basic need to its students – a chance to advance.

The 15:1 student to teacher ratio makes it possible to maintain a learning environment with close interaction between students and faculty while challenging curricula encourage our students to seek and fulfill their potential.

You can excel in your chosen field of study through a curriculum ofCertificate and Associates degree programs, more than thirty Undergraduate programs, Master’s degree programs and a Doctorate program in Aquaculture/Fisheries.

You can also develop workplace readiness through internships, co-ops and fellowships in the U.S. and abroad.

Out-of-class experiences and student involvement include more than 90 student organizations, an internationally renowned Vesper Choir, Marching Band, Concert Bands, Wind Symphony, nationally recognized debate team, award-winning theater department and accomplished athletic program.

Though the main campus is in Pine Bluff, its reach is worldwide.

UAPB has an extended campus in North Little Rock and offers as well as online courses.

With the addition of the Arkansas Research and Education Optical Network (ARE-ON), students can engage in information exchange with others anywhere in the world.

There are also Research and Extension offices in Lonoke, Newport and Lake Village and collaborations with other colleges and universities in the State through the National Science Foundation funded STEM (Science, Technology, Engineering and Mathematics) Academy.

As the second oldest land-grant institution in the state of Arkansas, the mission of this No Excuse University remains the same – to provide a high quality, affordable education with a personal touch.

We invite you to Become a Part of the Pride at the University of Arkansas at Pine Bluff.

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.

To apply for the position, please click theApply link/button.

If you have a disability and need assistance with the hiring process and require reasonable accommodations, please contact Human Resources at 870.575.8400 .

Department:

Agri FCS Program

Department's Website:

Summary of Job Duties:

Position: Administrative Specialist II

The University of Arkansas at Pine Bluff is conducting a search to fill the position of Administrative Specialist II for the School of Agriculture, Fisheries and Humans Sciences: 1890 Cooperative Extension Program Family and Consumer Sciences Department.

The Administrative Specialist II will work under the supervision of the Interim Family and Consumer Sciences Program Leader and assist the Program Outreach Coordinator and acts as a receptionist: general clerical duties i.e. processing paperwork-letters, itineraries, monthly reports, format and create nutrition program forms and templates, submit documentation for staff in workday, requisitions, travel and conference registrations, memos, monitoring leave, et.; filing; ordering supplies; operating and requesting repairs of office equipment, pick-up and delivery of mail; as key operator for copy and fax machine and other duties as assigned.

A responsible, self-directed individual is needed to carry out the duties of Administrative Specialist II within the Family and Consumer Sciences Department.

The Administrative Specialist II is responsible for researching and preparing special reports, examining and verifying documents, and performing general office duties.

This position is governed by state and federal laws and agency policy.

Qualifications:

Minimum Qualifications: A formal education equivalent to a high school diploma, plus five year’s clerical experience; must be able to operate general office equipment.

Applicant must have skills in the use of computer software packages including database and spreadsheet software, such as Microsoft excel and access, word processing skills and be able to use Microsoft Word and PowerPoint, and must be able to exercise good judgment in supervisor’s absence; exercise courtesy and use tact when dealing with the public; and must be able to establish and maintain effective working relationships with professional staff and stakeholders.

SALARY: Commensurate with qualification and experience.

FRINGE BENEFITS: Group health, dental, life, and disability insurance; retirement, Social Security; worker's compensation; paid holidays; vacation and sick leave; tuition discount for employee, spouse, and dependent children.

APPLICATION PROCEDURE: Interested applicants should submit a letter of application, three letters of reference, official transcripts, and resume.

Additional Information:

Preferred qualification: Applicant must have Workday experience and knowledge and understanding of SNAP-Ed and EFNEP 1890 Extension programs.

Program reporting of WEBNEERS.

Salary Information:

Commensurate with education and experience

Required Documents to Apply:

Cover Letter/Letter of Application, List of three Professional References (name, email, business title), Resume

Optional Documents:

Special Instructions to Applicants (Please upload all required documents in the Resume attachment section of your application to be considered for this position):

Recruitment Contact Information:

Sharon Williams

Pre-employment Screening Requirements:

Criminal Background Check, Sex Offender Registry

The University of Arkansas at Pine Bluff may conduct pre-employment background checks on certain positions for applicants being considered for employment.The background checks may include a criminal background check and a sex offender registry check.Required checks are identified in the position listing.A criminal background check or arrest pending adjudication information alone shall not disqualify an applicant in the absences of a relationship to the requirements of the position.Background check information will be used in a consistent, non-discriminatory manner consistent with the state and federal law.

The University of Arkansas is an equal opportunity institution.

The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual orientation, or pregnancy.

Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University’s Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

Constant Physical Activity:

N/A

Frequent Physical Activity:

N/A

Occasional Physical Activity:

N/A

Benefits Eligible:

Yes

Required Skill Profession

Secretaries And Administrative Assistants