Administrative Specialist

Job description

Create Your Experience of a Lifetime!

Come work and play in the mountains!  Whether it’s your first-time seeing snow or you were born on the slopes, joining our team means discovering (or re-discovering!) a passion for the outdoors while building lifelong connections with teammates and guests from around the world.

With 40+ resorts across 3 continents, you can join our team for a season or stay to build a career.

From day one, you'll receive some of the highest compensation rates in the industry, free Epic pass(es) along with free ski and snowboard lessons, 40% retail discounts, the chance to grow through Epic Service - our leading training and development experience, and wellness benefits to fuel your success.

Candidates for year-round positions are reviewed on a rolling basis.

Applications will be accepted up to 90 days after the posting date, or until the position is filled (whichever is first).
 

Job Benefits

• Ski/Mountain Perks! Free passes for employees, employee discounted lift tickets for friends and family AND free ski lessons 
• MORE employee discounts on lodging, food, gear, and mountain shuttles
• 401(k) Retirement Plan 
• Employee Assistance Program
• Excellent training and professional development
• Referral Program
   

Full Time roles are eligible for the above, plus:

• Health Insurance; Medical Insurance, Dental Insurance, and Vision Insurance plans (for eligible seasonal employees after working 500 hours)
• Free ski passes for dependents
• Critical Illness and Accident plans

Job Summary:

The Base Operations Administrative Specialist reports directly to the Director of Base Operations and provides administrative services to the rest of the Base Operations Leadership team to ensure effective and efficient operations.

This position will have regular contact with all key stakeholders of the resort and enterprise.

The right candidate will have a strong interest in gaining knowledge and experience as well as a desire to grow within the company.

This is a dynamic role that requires proactive planning, flexibility, a focus on guest experience, and the ability to work under tight deadlines and changing priorities with accuracy, dependability, and a positive attitude.

The right candidate will be energetic, take satisfaction in working autonomously, be able to prioritize the guest experience and be a contributing member of a high performing team.

Job Specifications:

• Starting Wage: $22.43/hr - $34.15/hr
• Employment Type: Year Round (10-month) 
• Shift Type: Full Time hours available
• Minimum Age: At least 18 years of age 
• Housing Availability: Yes

Job Responsibilities:

• Administration and operations
• Support Director in the form of communication with department stakeholders and departmental meeting administrative tasks.
• Support the Leadership team, create presentations and email communications to distribute across base operations
• Project tracking; department auditing and reporting
• Maintain accurate documentation according to department standards
• Transportation employee compliance tracking
• Serves as housing liaison for base operations
• Parking permit distribution administrative support
• Time & Labor
• Time and labor support for managers and frontline leaders, owner of escalation process of base operations
• Audits of workforce management processes
• Workforce management and KPI analytics reporting in support of department priorities and goals
• Accounting & financial
• Support management team for capital expenditure tracking and project timelines
• Vendor contract maintenance – billing, contract requests, contract review
• Monthly journal entry of base operations team to other departments.
• Procurement - COUPA system support and ordering/receiving, OnBase invoice checking
• Support seasonal hiring
• Visibility and coordination of hiring processes, records retention of seasonal staff
• Sign Shop nametag orders for team new hires
• Support in the field operations when needed in a variety of departments within base operations and rest of resort.
• This position is ideal for anyone interested in joining resort-wide initiatives, projects, or committees.
• Other duties as assigned.
  
  Cross training provided for field support

Job Requirements:

• Communication Skills: Strong verbal and written communication skills in English.
• Technological Skills: Overall agility in adapting to technology; high level proficiency with Excel and PowerPoint a plus.
• Organizational skills: Email and calendar management; ability to manage multiple projects and tasks simultaneously and independently
• Leadership skills: Comfortable with horizontal and upward management
• High school diploma or GED

The expected pay range is $22.43/hr - $34.15/hr.

This is the pay range we reasonably expect to pay for this position.

Individual compensation decisions are based on a variety of factors.

In completing this application, and when submitting related documentation, applicants may redact information that identifies their age, date of birth, and/or dates of attendance at or graduation from an educational institution.

We follow all federal, state, and local laws including restrictions on child/minor labor.

Minors hired into this position will not be asked or permitted to engage in any activities restricted to adult workers.

Vail Resorts is an equal opportunity employer.

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other status protected by applicable law.

Requisition ID  511250
Reference Date: 09/01/2025 
Job Code Function: Administrative  

Required Skill Profession

Secretaries And Administrative Assistants