Administrative Support Coordinator I

Job description

Working Title: Administrative Support Coordinator I

Classification Title: ASC I

Posting Details 

Priority Application Deadline: Thursday, March 6th @ 11:55pm PST (Posting will remain open until filled)

Hiring Preference

Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment.

Position Summary

Under the general supervision of the Director of the School of Music, with lead work direction from the Budget Analyst and the Administrative Support Coordinator II, the Administrative Support Coordinator I (ASC) will be the point of contact for faculty and staff.

The ASC I will provide general clerical and administrative support and coordination to the Director, department committees, the lead staff, degree programs, and the faculty.

The incumbent performs the day-to-day administration of the department office and serves as a general resource for faculty.

Primary responsibilities include support and coordination for departmental operations, communications and social media, student employees, departmental committee administrative functions, timekeeping, departmental activities and events, travel, and general office purchasing.

FLSA: Non-Exempt (Eligible for overtime compensation)

Anticipated Hiring Range: $3864 per month - $3930 per month

CSU Classification Salary Range: $3,864 per month - $6,072 per month

Best-in-class Benefits:

CSU Total Compensation:

Salary Grade/Range: 1

Recruitment Type: Regular (Probationary)

Time Base: Full-Time 

Work Hours: Monday - Friday - 8:00am - 5:00pm on-site

Department Information 

The School of Music at California State University, Sacramento, is a vibrant hub of creativity and excellence within the College of Arts and Letters, part of the university's distinguished visual and performing arts community.

We are dedicated to fostering a supportive, inclusive, and inspiring environment.

Our programs combine the intensive, hands-on training typically found at renowned conservatories with the broad, interdisciplinary advantages of a liberal arts education.

We offer degrees that cater to a wide range of musical passions and professional aspirations, including the Bachelor of Arts, Bachelor of Music, and Master of Music.

Our faculty are accomplished artists, educators, and scholars with diverse professional backgrounds that span the globe.

Their expertise and commitment to individualized instruction provide students with a dynamic, world-class education tailored to their unique goals and talents.

Minimum Qualifications 

Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures.

Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing.

Some positions may require a knowledge of business mathematics beyond basic arithmetic.

The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.

These entry qualifications would normally be obtained through a high school program,

Required Qualifications 

1.

Demonstrated ability to maintain a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community.
2.

Demonstrated history of and commitment to building and maintaining a respectful and professional work environment.
3.

Demonstrated ability to understand and operate in a variety of organizational structures such as office, department, college, and university structures; and understand problems from a broader perspective.
4.

Demonstrated ability to create and maintain a broad range of interpersonal contacts, including those at a higher level and those sensitive in nature.
5.

Experience in the day-to-day coordination of the clerical and administrative support functions for an academic, special program, or administrative office.
6.

Demonstrated ability to interpret and apply and communicate policies and procedures independently, and use sound judgement and act with discretion.
7.

Strong communication skills, both written and verbal.
8.

Demonstrated ability to create, edit and administer content on the department website and social media platforms.
9.

Demonstrated ability to plan and execute multiple work priorities and projects with frequent interruption.
10.

Demonstrated ability to complete tasks/projects with longer work cycles: coordinating, prioritizing, and monitoring their completion with accountability.
11.

Demonstrated ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections.
12.

Demonstrated ability to draft and compose professional correspondence and standard reports
13.

Experience with preparing, cataloguing, and maintaining confidential files and documents.

14.

Experience using standard office support technology systems, equipment, software packages, and virtual communications, including but not limited to Microsoft Office Suite (Word, Excel, Outlook), laser printer, fax machine, copiers, scanners, multi-line phone.
15.

Experience in event planning - preparation of materials; catering; facilities arrangement and set-up.

Preferred Qualifications 

16.

Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures.
17.

Experience with university travel policy and processes.
18.

Experience handling enrollment.
19.

Experience using university systems such as CMS (Peoplesoft), Concur, Cognos, OnBase, Canvas, Zoom, Teams.
20.

Experience working with the creative community and scholars in the creative fields.

Documents Needed to Apply

Resume and cover letter.

Failure to upload required documentation may result in disqualification.

About Sacramento State

is located in the heart of California’s capital city, five miles from State Capitol.

The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas.

Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million.

Sacramento State proudly serves as a The university enrolls around 31,000 students from the Greater Sacramento Region, throughout California, across the nation, and around the world.

Our 1,800 faculty and 1,500 staff are committed to meeting our mission:

“As California’s capital university, we transform lives by preparing students to lead, serve, and succeed.

Sacramento State will be a welcoming, caring, and inclusive leader in education, innovation, and engagement.” As the regional hub of higher education, Sacramento State is dedicated to ; ; ; ; , and .

As evidenced by the values embedded in our , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued.

Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning.

To learn more about why you should join the Hornet Family, please visit the page.

Equal Employment Opportunity
California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas.

We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability.

Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States.

It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment.

If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit .

The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking.

For more information on mandatory training for new employees, visit .

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), the current Annual Security Report (ASR) is available for viewing at .

The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming.

The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years.

Paper copies are available upon request from the Office of Clery Compliance & Training by emailing

, it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the .

Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications.

Out of State Employment

Sacramento State University, as part of the CSU system, is a State of California Employer.

As such, the University requires all employees (up)on date of hire to reside in the State of California.

As of January 1, 2022 the prohibits the hiring of employees to perform CSU-related work outside the state of California.

Eligibility Verification

Candidate must furnish proof of eligibility to work in the .

California State University, Sacramento is not a sponsoring agency for staff and management positions (ie.

H-1-B Visa).

Note to Applicants:

Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.

Required Skill Profession

Secretaries And Administrative Assistants