Administrative Support Coordinator Visual Art & Music

Job description

Classification: Administrative Support Coordinator II
Hours:  Full-time / 40 hours per week 
FLSA: Non-exempt

Anticipated Hiring Salary Range: $4,246-4,470* mo.

*CSUMB provides pay scales representing its good faith estimate of what the university reasonably expects to pay for this position.

The pay offered to a selected candidate will be determined on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, and CSU systemwide pay for comparable jobs.

Priority Screening Date: August 8, 2025
Recruitment Status: Open Until Filled

ABOUT CSUMB

California State University, Monterey Bay is a mid-sized university in California’s Central Coast that grants undergraduate and graduate degrees.

Powered by an inspiring , CSUMB is part of the nation’s largest four-year public university system, , which educates nearly 460,000 students every year.

With a vibrant, diverse student body of over 7,000 students, CSU Monterey Bay is both a Minority Serving Institution and a Hispanic Serving Institution.

Our staff and faculty transform students’ lives with a focus on student success and engagement through experiential learning, service learning, and a strong emphasis on multicultural and global perspectives.

CSUMB’s sustainability goal is to be carbon neutral by 2030.

The university’s prioritizes inclusive excellence through recruiting and investing in developing a diverse body of faculty, staff and administrators.

Many appreciate living and working close to the shores of beautiful Monterey Bay, with easy access to recreational areas from Big Sur to Santa Cruz.

Nearby opportunities for collaborative research include working in the Monterey Bay National Marine Sanctuary and Silicon Valley, and with colleagues at local research universities, including UC Santa Cruz and Stanford University.

As one of the 23 campuses in the CSU system, CSUMB offers excellent benefits, including access to below-market-rate rental housing on East Campus, and competitive salaries for faculty and staff.

With proximity to the San Francisco Bay Area and San Jose, opportunities for faculty, staff and students are as endless as the shores of the nearby Pacific Ocean.

PURPOSE:

Under the administrative direction of the Dean of the College of Arts, Humanities, and Social Sciences and day- to-day work direction of the Department Chair of Visual Art and Music, the Administrative Support Coordinator is responsible for a full range of varied and complex clerical/administrative assignments in support of the day-to-day operations of the department.

ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following:

Other Functions:

KNOWLEDGE, SKILLS AND ABILITIES:

Must be fully functional in all technical aspects of work assignments.

Comprehensive and detailed knowledge of applicable university infrastructure, policies and procedures.

Thorough mastery of English grammar, spelling, punctuation and editing.

Working knowledge of budget policies and procedures.

Expertise in using office software packages, technology, and systems.

Ability to: independently handle multiple work unit priorities and projects; interpret and apply independently a wide variety of policies and procedures, and use judgment and discretion to act when precedents do not exist; troubleshoot most office administration problems and respond to all inquiries and requests related to assigned functions; understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas; analyze operational and procedural problems and develop, recommend and evaluate proposed solutions; perform business math, analyze budgetary data, and make accurate projections requiring some inference; effectively write and present own reports; effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations; and use negotiation and persuasion skills to achieve results and expedite projects.

MINIMUM QUALIFICATIONS:

Fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures.

Thorough knowledge of English grammar, spelling, and punctuation and the ability to clearly communicate orally and in writing.

Knowledge of business mathematics beyond basic arithmetic.

The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.

These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.

SPECIALIZED SKILLS:

Event planning, budget and expense tracking, financial reconciliations, and budget preparation.

Possession of excellent oral and written communication skills and a strong commitment to serving students, staff, and faculty from diverse backgrounds.

Strong problem solving, interpersonal, and customer service skills with a proactive and positive attitude about assisting others.

Ability to work in a fast-paced environment with concurrent deadlines.

Demonstrated ability to effectively plan, organize, and supervise the work of others, and to train co-workers and student assistants.

Must be flexible and able to adapt to a rapidly changing work environment.

PREFERRED QUALIFICATIONS:

Bachelor’s degree preferred.

Experience working in a college or university preferred.

Project management and event coordination skills.

Knowledge of California State University procedures related to travel, purchasing, budget tracking management and personnel.

Familiarity with multimedia (equipment and applications).

Interest in music, performing arts, and/or arts outreach programming.

Technical fluency with Oracle/PeopleSoft, CSU Common Management System or equivalent student information system; Microsoft Office Professional; Google Workspace (Gmail, Docs, Sheets, Drive, Calendar, Forms, ; 25Live; intranet drives; and internet browsers.

SPECIAL CONDITIONS OF EMPLOYMENT & POSITION DESIGNATIONS:

PHYSICAL ENVIRONMENT:

Office environment with standard equipment and tasks.

The position requires working at a computer and desk for extended periods of time.

May require travel between campus offices and off-campus locations.

The health and safety of our students, faculty, and staff remain our highest priority.

While on campus, students, faculty, staff, and the community will be expected to follow all campus safety mandates.

BENEFITS/PERKS:

CSUMB offers a premium benefit package that includes outstanding vacation, health, dental and vision plans; membership in the California Public Employees Retirement System (CalPERS); and 15 paid holidays a year.

For more information, visit .

The University Corporation at Monterey Bay also provides access to affordable housing near main campus.

The allocation of housing is subject to several factors, including availability, eligibility criteria, and specific program guidelines.

For more information, visit: 

APPLICATION PROCEDURE:

For full consideration, applicants must complete the required online application prior to the priority screen date found at .

Application submissions received after the application screening date will be reviewed at the discretion of the University.

Materials submitted become the property of CSUMB and will not be returned.

CSUMB is not a sponsoring agency for staff or management positions.

Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting Human Resources at (831) 582-3389 or emailing.

CSUMB is a smoke and tobacco-free campus.

EQUAL OPPORTUNITY EMPLOYER:

CSUMB is an Equal Opportunity employer seeking to recruit and support a broadly diverse community of faculty and staff.

We value and celebrate diversity in all its forms and strive to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion.

We consider qualified applicants for employment for their anticipated contributions and without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability.

Required Skill Profession

Secretaries And Administrative Assistants