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Urgent! Admission Services Assistant Job Opening In San Diego – Now Hiring University of San Diego

Admission Services Assistant



Job description

Duties

and Responsibilities:


Operations:



  • Responsible for the data management of application information from the point an applicant starts an application, admission committee provides an admission decision, and the student submits the enrollment deposit.

  • Understands appropriate Banner coding for applicants, schools and programs.

  • Creates program-specific admission decision and merit award letters to applicants.

  • Tracks and processes admission responses and enrollment confirmation deposits.

  • Electronically organizes, images, and indexes transcripts, statements, standardized score reports, evaluations and other supplemental materials.

  • Performs data maintenance (keeping electronic student records orderly).

  • Corresponds with applicants concerning problematic and/or incomplete information found in applicant files.

  • Ability to work from multiple, system-generated reports.


Communicate with campus and outside communities:



  • Communicates with prospective applicants and/or applicants in-person, by email and by phone, about status of their application, how to access the mysandiego.edu portal and assisting with any other applicant issues as best as possible.

  • Responds to a high volume of email correspondence from internal and external constituents including applicants, students, administrators and faculty.

  • Works with administrators and faculty members to answer a variety of questions about application materials, applicant status.

  • Provide support for reception area with answering phone calls and greeting campus visitors.

  • Participate in some open house events for respective colleges/programs.


Technology:



  • Tests new technology as well as standard software functions after system upgrades.

  • Learn and implement new technology as needed.

  • Attends IT and vendor offered trainings.

  • Troubleshoot IT issues on a frequent basis.

  • Assists with documenting changes resulting from new technology.

  • Participates and occasionally takes the lead on IT projects as needed.


Special Conditions of Employment:


Background check:  Successful completion of a pre-employment background check.


Degree Verification Requirement: Persons offered employment in this position will be required to provide official education transcripts for degree verification purposes. 





Job Requirements:

Minimum Qualifications:



  • High School diploma required.

  • 2 to 3 years of progressively responsible administrative/operations experience required.

    Two years of college education may substitute for up to one year of the required experience.

  • Excellent customer service & computer technical skills required; high level of accuracy is expected.


Preferred Qualifications:



  • Bachelor’s degree preferred.

  • Experience with working in a college environment strongly recommended.


Performance Expectations - Knowledge, Skills and Abilities:



  • Must possess strong, effective and sharp analytical, time management and organizational skills with the ability to prioritize workload effectively.

  • Ability to communicate professionally with several different groups; applicants, students, faculty, staff and administrators, by phone, email and in-person.

  • Must be fluent in word processing, database and spreadsheet software, including Microsoft Office applications, CRM systems, and student information systems

  • Advanced Internet and email skills.

    Experience using Banner, imaging software, and Liaison products preferred.

  • Must have the aptitude to adjust and master changing technology.

  • Ability to use software and implement programs to create, accommodate and enhance existing databases, spreadsheets, and tracking systems.

    Required to maintain confidentiality.






Required Skill Profession

Information And Record Clerks



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    Unlock Your Admission Services Potential: Insight & Career Growth Guide


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