Admissions Coordinator

Job description

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Closing Date:

Type of Position:

Professional Staff - Academic Affairs

Workstudy Position:

No

Job Type:

Regular

Work Shift:

Day Shift (United States of America)

Sponsorship Available:

No

Institution Name:

University of Arkansas at Fort Smith

University of Arkansas – Fort Smith

The University of Arkansas - Fort Smith is a dynamic, mid-sized public university that’s redefining higher education.

We’re on a mission to provide transformative, hands-on learning experiences for students of all backgrounds and aspirations.

Our multi-faceted approach to education offers a wealth of opportunities, with over 70 academic programs, including certificates, associate, bachelor’s, and master’s degrees.

We’re committed to building a diverse community that mirrors Arkansas’s rich tapestry, reflecting our dedication to serving the state’s varied population while enhancing the quality of our institution.

As an employer, the University of Arkansas offers a vibrant work environment and a workplace culture that promotes a healthy work-life balance.

The benefits package includes university contributions to health, dental, life, and disability insurance, tuition waivers for employees and their families, 12 official holidays, immediate leave accrual, and a choice of retirement programs with university contributions ranging from 5 to 10 percent of employee salary.
 

Fort Smith, Arkansas

Nestled along the Arkansas River, this vibrant city offers a perfect blend of history, culture, and natural beauty.

Immerse yourself in the rich heritage of the Old West at the Fort Smith National Historic Site, explore the eclectic local art scene, or take a scenic stroll along the picturesque riverfront trails.

With a welcoming community, diverse dining options, and a thriving downtown, Fort Smith is the ideal destination for history enthusiasts and those seeking modern amenities.

Thank you for your interest in joining our university.

Below you will find details for the position including any supplementary documentation and/or questions you should review before submitting your application.

For general application assistance or if you have questions about a job posting, please contact Human Resources at (479) 788-7080.

If you have a disability and need assistance with the hiring process please contact Human Resources at 479-788-7080.

Applicants are required to submit a request for each position to which they have applied.

Department:

College of Health, Education, and Human Sciences

Department's Website:

Summary of Job Duties:

Responsible for the formal admission procedure for all academic units in the College of Health, Education, and Human Sciences that are nationally accredited and/or have programmatic approval from the respective state agencies.

Duties include the oversight of the application process, data collection, formal review process, documentation of admission decisions, communication to student candidates, and maintenance of all admissions data for national accreditation reporting and review purposes.

The position reports to the Dean of the College of Health, Education, and Human Sciences.

Qualifications:

Required Education and/or Work Experience: Minimum qualifications include a formal education equivalent of a high school diploma; plus three years’ experience in a clerical field or related area.

Other job-related education and/or experience may be substituted for part of these requirements.

Preferred Education and/or Work Experience: Associate degree and two years of specialized training in a secretarial field or equivalent experience is preferred.

Knowledge of higher education and accreditation preferred.

Essential Job Duties and Responsibilities:

Track admissions data for accrediting bodies of all programs.

Prepare application materials for admit to all applicable programs

Distribute and collect all application materials

Create and maintain applicant and admission database

Coordinate and schedule admission interviews, when applicable, for applicants

Process admission paperwork for all programs –including notarizing responsibilities

Correspond with students concerning their admission status by phone/email

Prepare application materials for the Director of Advising and Student Support Services for review of materials

Prepare application materials to Executive Directors/Directors for the respective programs

Other Job Duties and Responsibilities:

• Assist in coordinating campus events related to admissions

• Maintain CHEHS display monitors

• Maintain student records, computerized and paper files, records and logs, and retrieve information upon request

• Other duties as assigned

Responsible for maintaining a positive work atmosphere by acting and communicating in a manner to foster teamwork and by providing leadership to subordinates.

Requires consistent on-time attendance.

Knowledge, Skills, and Abilities:

To perform the job successfully, the following competencies are required for the essential functions of this position:

Strong administrative and management skills.

Ability to work in a technological environment demonstrating proficiency in word processing, spreadsheets, as well as other database applications.

Problem solving – Ability to identify and resolve problems in a timely manner, and to gather and analyze information skillfully.

Interpersonal skills – Ability to maintain confidential information with absolute discretion in all matters.

Ability to remain open to other ideas and try new things.

Communication Skills – Ability to write and speak clearly and persuasively in positive or negative situations; professional group presentation skills; read and interpret written information.

Ability to edit work for accuracy and thoroughness, and to monitor own work to ensure quality.

Requires strong attention to detail.

Planning/Organizing – Ability to prioritize and plan work activities; use time efficiently; and develop realistic action plans.

Adaptability – Ability to adapt to changes in work environment, manage competing demands, and deal with frequent changes, delays, or unexpected events.

Dependability – Ability to arrive at work on time consistently; follow instructions; respond to management direction; and solicit feedback to improve performance.

Ability to effectively disseminate information to groups and individuals.

Ability to work in a quality-focused service environment with excellent organizational skills, customer service, and in a professional manner.

Additional Information:

Working Relationships: Frequent contact with faculty, current students, potential students, other university personnel and administration

List Employees Supervised: Assist with student worker supervision.

Special Job Dimensions: Work performed primarily in an office setting.

This position may require occasional travel to recruiting or advising events at partner community colleges or events.

While performing the duties of this job, the employee regularly exhibits digital dexterity when entering data into computer.

The employee frequently sits for extended periods of time, and occasionally stands and walks.

Visual demands include close, relatively detailed vision when focusing on a computer screen.

This position requires the employee to be on campus Monday to Friday from 8:00 AM to 5:00 PM.

Salary Information:

$38,500-$39,500

Required Documents to Apply:

Cover Letter/Letter of Application, List of three Professional References (name, email, business title), Resume

Optional Documents:

Special Instructions to Applicants:

Recruitment Contact Information:

HR
479-788-7080

Pre-employment Screening Requirements:

Child Maltreatment, Criminal Background Check, Motor Vehicle Reports Check

This position may be subject to a pre-employment criminal background check, sex offender registry check, financial history background check, and/or drug screening.

A criminal conviction or arrest pending adjudication and/or adverse financial history alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position.

Background checks and drug screening information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

The University of Arkansas is an equal opportunity institution.

The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual orientation, or pregnancy.

Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University’s Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

Constant Physical Activity:

N/A

Frequent Physical Activity:

Manipulate items with fingers, including keyboarding

Occasional Physical Activity:

N/A

Benefits Eligible:

Yes

Required Skill Profession

Postsecondary Teachers