Assistant Dean: Finance/Admin

Job description

Temple University's College of Science & Technology is searching for an Assistant Dean of Finance & Administration.

Become a part of the Temple family and you will have access to the following:

• Full medical, dental, vision coverage

• Paid time off

• 11 Paid Holidays
• Tuition remission - eligible employees and their dependents can obtain a degree TUITION FREE
• A generous retirement plan and so much more!

Salary Grade: T29

Learn more about the T salary structure here:

Position Summary:

A member of the CST Senior Leadership Team reporting directly to the Dean, the Assistant Dean, Finance directs daily operations and leads the planning, analysis, reporting, policy development and continuous, strategic improvement for finance, budgets and accounting, facilities and operations for CST, including the forecasting, development and management of approximately $110 million budget.

Responsibilities include: advising the Dean and senior staff on all financial matters related to day-to-day operations; with detailed oversight of developing, implementing, maintaining and ensuring compliance with financial policies and procedures; establishing budget projections and financial strategic planning and documentation for the Provost's Office; advising and providing strategic guidance and recommendations for the Dean and senior staff on resource allocation; presenting quarterly budget reports; and promoting the growth of auxiliary programs for the College of Science & Technology.

The Assistant Dean will oversee the budgets and carry-over funds for six academic departments and approximately 10 administrative units, as well as development funds and scholarship activity.

Acts in a management capacity to directly supervise three finance and accounting direct reports in fiscal operations, planning and budget, operations, and capital projects & facilities.

Shared responsibility with Associate Dean of Research and the Associate Director of Research Administration.

Serves as the Schools' liaison to central administrative departments including the Provost, Budget Office, General Accounting, purchasing and others in the execution of this role.

The Assistant Dean will be involved in supporting personnel administration, including input into hiring and compensation related matters as these relate to budgets, and will oversee the Position Control Number (PCN system).

The incumbent will also work with various University, Schools/Colleges and external entities to plan, coordinate and institute services in support of the school's mission, goals and strategic plan.

Performs other duties as assigned.

Required Education & Experience:

Master's degree and at least 7 years of directly related experience in a complex business or university setting that includes: leadership and staff supervision; budget and financial planning; and business and operations management.

An equivalent combination of education and experience may be considered.

Preferred

Ten years of directly related experience.

Required Skills & Abilities:

• Strong leadership and strategic thinking skills and ability to inspire, motivate, and guide others toward accomplishment of the College's strategic objectives.
• Experience with and the ability to provide oversight, supervision and development of staff.
• Experience with and the ability to initiate, implement, and support organizational change and leads others through change processes.
• Ability to grow and apply one's expertise and knowledge within and across specialized functional areas.
• Ability to allocate time and resources (material, financial and human) in order to reach goals.
• Demonstrated skills in forecasting, financial planning and analysis with the ability to work with large financial data sets.
• Demonstrated ability to manage departmental accountability, including preparing accountability reports, monitoring performance metrics and preparing performance reports as assigned.
• Ability to participate in the planning, implementation, and management of department programs and to be responsible for monitoring all programs to ensure they are meeting their stated goals.
• Excellent communication, negotiation and team management skills as demonstrated by the ability to provide ongoing constructive coaching and mentor to more junior finance staff.
• Demonstrated interpersonal and collaborative skills, with the ability to work well with all levels of university personnel.
  
  Actively contribute to the development and leadership of finance personnel as a subject matter expert.
• Demonstrated problem solving skills, with the ability to take the initiative to resolve complex issues in a responsible and creative manner.
• Demonstrated organizational and prioritization skills.
• Demonstrated ability to maintain a high level of confidentiality and handle challenging situations with emotional intelligence and high degree of awareness of impact.
• Demonstrated computer skills, and proficiency with MS Office Suite software programs (MS Word, MS Excel, MS Access, MS PowerPoint, MS Outlook)
• Demonstrated ability to perform special projects, and prepare various financial, statistical, and other reports.
• Demonstrated ability to oversee and review requests for proposal and contracts to ensure they are in keeping with both department and University policies in terms of financial commitments and personnel requirements.
• Ability to serve as contact and liaison with University Counsel, Accounting, and other University departments.
• Demonstrated ability to conduct needs analyses and assessments and to make appropriate recommendations.
• Ability to serve on university budget committees during the development of the annual University budget and to advise the Committee on financial implications of the Vice President's requests.

Preferred:

• Experience with RCM budget processes and demonstrated ability to work in an RCM environment.
• Experience in an academic institution.

Temple University is committed to a policy of equal opportunity for all in every aspect of its operations, including employment, service, and educational programs.

The University has pledged not to discriminate on the basis of age, color, disability, marital status, national origin or ethnic origin, race, religion, sex (including pregnancy), sexual orientation, gender identity, genetic information or veteran status.

Compliance Statement: In the performance of their functions as detailed in the position description employees have an obligation to avoid ethical, legal, financial and other conflicts of interest to ensure that their actions and outside activities do not conflict with their primary employment responsibilities at the institution.

Employees are also expected to understand and be in compliance with applicable laws, University and employment policies and regulations, including NCAA regulations for areas and departments which their essential functions cause them to interact.

Temple University's Annual Security and Fire Safety Report contains statistics, policies, and procedures related to campus safety.

Go here to review: https://safety.temple.edu/reports-logs/annual-security-report

You may request a copy of the report by calling Temple Department of Public Safety at 215-204-7900.

Required Skill Profession

Secretaries And Administrative Assistants