Assistant Director of Leasing

Assistant Director, Leasing  

ABOUT US

The West Side Federation for Senior and Supportive Housing, Inc.

(WSFSSH) is a community-based organization responding to the need for low-cost housing.

Our mission is to provide safe, affordable housing with supportive services within a residential setting that enhances the independence and dignity of each person.

WSFSSH develops, manages, and provides social services in housing for low-income persons, especially those who are older, who have experienced homelessness and who live with mental illness.

Job Summary 

The Assistant Director of Leasing will report to the Director of Leasing and Compliance and will supervise a Leasing Specialist.

The primary responsibility of the Assistant Director of Leasing is to manage leasing and subsidy tasks for the WSFSSH portfolio, including the timely completion of lease renewals, processing of rental subsidies, legal rent registration, and leasing of new developments[SS1] [JM2] .

 

In carrying out these duties, the Assistant Director of Leasing interacts extensively with both external stakeholders (lenders, syndicators, equity investors, government entities, etc.) and internal staff to ensure that WSFSSH meets its quality assurance requirements

Please Note:  This is a full-time position required to be in- house 5 days a week (35 hours) Monday – Friday 9am-5pm.

Job Duties & Responsibilities 

Responsibilities include but are not limited to:

• Oversee rental subsidy application process, including preparation, submission, and monitoring for approval by city agencies
• Oversee monthly review of subsidy payments from city agencies and address discrepancies[JM2] 
• Manage the NYS annual legal rent registration process, including gathering data from tenant files, online data entry, and mailing submissions to tenants.
• Coordinate the initial lease package preparation process with internal departments[JM3]  and external parties, if applicable.
  
  [JM3] 
• Monitor city, state, and federal guidelines to ensure lease packages meet the requirements.
  
  [JM4] Revise lease packages in line with current guidelines and communicate changes to building management.
  
  [JM4] 
• Monitor lease renewal schedule and prepare lease renewal packages pursuant to local, state, and federal guidelines.
  
  [JM4] 
• Oversee the upload of leases, riders, and form letters into property management software and maintain merge fields
• Determine initial rents and subsequent rent increase based on regulatory agreements and annual tenant recertifications.
• Participate in the lease-up of affordable housing developments by WSFSSH.
  
  Lease-up activities can include, but are not limited to: Housing Connect log tracking, lease package preparation, conducting lease signings, initial rent registrations to HCR, and other tasks as needed
• Track and monitor housing court cases in RealPage and follow up appropriately
• Preparing reports as required for various city, state, and federal agencies in a complete and timely manner
• Participate in the updating and creation of policies related to their department, including committees related to the updating and creation of policies 
• Attend training sessions and conferences as required for the enhancement of job skills 
• Comply fully with all WSFSSH confidentiality guidelines with discretion and integrity
• Attend supervision, team, and staff meetings
• [JM5] [JM5] Supervise a Leasing Specialist and meet with staff regularly
• Assist with other duties as needed 

Required Knowledge Skills & Abilities 

• LIHTC certification preferred 
• Experience with property management software; RealPage’s OneSite is preferable
• Strong working knowledge in LIHTC, rent stabilization laws, NYC residential rental practices, Project-based Section 8, tenant-based Section 8, Mitchell Lama, City FHEPs, CoC SPC, and other relevant programs
• Minimum of 2 years of supervisory experience[JM5] 
• Minimum of 3 years of professional experience in New York City’s affordable housing programs, including experience in leasing and compliance, income certification, project management, subsidy/regulatory compliance, and/or property management [SS6] [SS7] 

Required and Preferred Education, Experience and Credentials 

• High School/GED required
• Bachelor’s Degree preferred

Physical Requirements

• Physical demands include primarily required to sit, stand, walk, lean, bend, manage stairs for extended periods throughout multiple buildings.
  
  Must be able to maneuver in small spaces, kneel, crouch, climb ladders and ability to lift a minimum of 35lbs or more as needed.

Benefit Overview

Westside Federation of Senior & Supportive Housing offers full-time employees a comprehensive choice of benefits that include; Medical, Dental, Vision, 403 (B) retirement savings, Flexible Spending Accounts (FSA), Life & Disability, Short-term and Long- term Disability, Employee Assistance Program (EAP) commuter benefits and more Voluntary benefit options and Time Off that includes 11-12 paid Federal Holidays, accrued Vacation and Sick Time.

EEO Policy or Statement 

WSFSSH is an Equal Employment Opportunity Employer (EEO); employment is based upon employees’ qualifications without discrimination, on the basis of race, creed, color, national origin, religion, sex, age, disability, marital status, sexual orientation, military status, citizenship status, genetic predisposition or carrier status, or any other protected characteristic as established by law.