Know ATS Score
CV/Résumé Score
  • Expertini Resume Scoring: Our Semantic Matching Algorithm evaluates your CV/Résumé before you apply for this job role: Assistant Director, Programs and Events.
United States Jobs Expertini

Urgent! Assistant Director, Programs and Events Job Opening In Chicago – Now Hiring University of Chicago

Assistant Director, Programs and Events



Job description

Department

Booth Family Office Initiative


About the Department

The Family Office Initiative (FOI) is a global hub dedicated to advancing the network, educational, and research needs of current and future leaders in the global family office market.

Designed to capitalize on the differentiated value of the university and our network, the FOI leverages Booth’s world-renowned faculty and supports research-driven insights to address the evolving needs of family offices and its leaders.

The FOI provides multiple educational programs targeting interested students and family office practitioners and cultivates a robust global network through its Family Office Council (FO Council).



The University of Chicago Booth School of Business is the second-oldest business school in the U.S. and second to none when it comes to influencing business education and business practices.

Since 1898, the school has produced ideas and leaders that shape the world of business.

Their rigorous, discipline-based approach to business education transforms students into confident, effective, respected business leaders prepared to face the toughest challenges.



Chicago Booth has the finest set of facilities of any business school in the world.

Each of the four campuses (two in Chicago, one in London, and one in Hong Kong) reflects the architectural traditions of its environs while offering a state-of-the-art learning environment.



Chicago Booth is proud to claim:
-an unmatched faculty.


-degree and open enrollment programs offered on three continents.


-a global body of nearly 56,000 accomplished alumni.


-strong and growing corporate relationships that provide a wealth of lifelong career opportunities.



As part of the world-renowned University of Chicago, Chicago Booth shares the University's core values that shape the distinctive intellectual culture.

At Booth, they constantly question and test ideas, and seek proof.

This extraordinarily effective approach to business leads to new ideas and innovative solutions.

Seven of the Booth faculty members have won Nobel Prizes for these ideas - the first business school to achieve this accomplishment.

For more information about the University of Chicago Booth School of Business, please visit: .


Job Summary

The Assistant Director, Events and Programs plays a key role in advancing FOI’s mission by designing and executing strategic, high-impact events and programs that engage diverse audiences, including students, faculty, alumni, donors, and the broader community.

This highly collaborative role requires creativity, attention to detail, and strong relationship-building skills to deliver exceptional experiences across platforms.

Responsibilities include managing logistics such as communications, budgets, AV/IT, registrations, vendor coordination, and volunteer support, while ensuring all content and programming align with FOI’s brand and strategic goals.



The Assistant Director also leads initiatives like the FOI student internship program and supports broader organizational objectives.

A primary focus of the role is the Family Office Summit, where the Assistant Director oversees logistics for high-profile speakers and guests, ensuring seamless execution and maintaining discretion.

This position is ideal for someone passionate about creating mission-aligned experiences that elevate institutional visibility and deepen engagement across FOI’s stakeholder network.

Responsibilities

  • Leads the planning and execution of the Family Office Summit and other events that include students, alumni, Booth and UChicago leadership, and community partners.

    Provides support for all FOI programs and operations.
  • Plans and manages in-person, virtual, and hybrid events including steering committee meetings, council meetings, workshops, conferences, student events, and summits.

    Prepares agendas, coordinates complex schedules and manages multiple events simultaneously.
  • Leads the end-to-end project management and logistics for summits, workshops, and other events to ensure a successful experience for attendees, speakers, faculty, and guests, including event-day logistics and on-site support.
  • Strong interpersonal and organizational skills.

    Works in close coordination with FOI steering committee, council, and leadership to ensure coordination of programming, which may require evening or early morning calls or meetings.
  • Organizes logistics for meetings and events such as reserving meeting rooms, venues, room blocks, coordinating catering, AV/tech setup, parking, room setup, name tents and badges, meeting materials, etc.

    Maintains a calendar of events and coordinates with catering, IT/AV, contracts/procurement, and facilities teams when appropriate.
  • Creates, tracks, and maintains event registration pages, RSVPs, and invitation/guest lists.

    Prepares program- and event-related communications for speakers and participants including scheduling, registrations, confirmations, reminders, updates, and processing event fees/refunds.
  • Supports event speakers by drafting logistics emails, booking travel/hotels, collecting slides, coordinating meetings and activities, responding to on-site needs, and collecting feedback.

    Coordinates faculty and speaker availability.
  • Maintains and updates the Family Office Initiative website and social media channels, ensuring the overall site, event, and program-specific content are current, accurate, and optimized for user engagement.
  • Recruits, trains, coordinates, and manages volunteers and student ambassadors to FO Summit.

    Collaborates with Booth student services and develops relationships with student groups.
  • Assists in the development of the FOI student internship program.

    Collaborates with FO Council members to identify opportunities, recruit qualified students, monitor and track student progress, and engage in active communication with employers.
  • Utilizes project management skills and tools, such as Airtable, to organize, track, monitor, and report on events and programs.

    Maintains event resources, such as Cvent, Qualtrics surveys, toolkits, mailing lists, vendor contact information, etc.
  • Uses and maintains databases and tools to track and report on project attendance, milestones, and deliverables, and follows up with key stakeholders.

    Manages data updates to Phoenix, including event attendance, special handling tags, prospect assignments, qualification data, and meeting notes.

    Liaison to the advancement team as needed.
  • Assists in recording, compiling, and analyzing evaluation data, which measures the effectiveness/success of programs and courses.

    Prepares, distributes, and analyzes pre- and post-event data, research, and surveys.

    Collects data, testimonials, and feedback to evaluate success, opportunities of growth and messaging.
  • Curates and maintains a digital resource library to organize presentations, templates, photos, and event assets for future planning and ensure brand consistency.

    Maintain event and meeting archives.
  • Assists with managing and negotiating vendor contracts.

    Coordinates invoices and vendor payments, tracks expenses, and prepares reports on costs.

    Liaison to accounting and contracts as needed.
  • Communicates and discusses contract terms with outside vendors.

    Administers contracts.

    Maintains organizational records and archives relevant information and program materials.

    Receives a moderate level of guidance and direction.
  • Markets student activities programming throughout the year.

    Develops and implements protocols for evaluating the effectiveness of programs.
  • Performs other related work as needed.

  • Minimum Qualifications

    Education:

    Minimum requirements include a college or university degree in related field.


    Work Experience:

    Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.


    Certifications:

    ---

    Preferred Qualifications

    Education:

  • Bachelor’s degree.
  • Experience:

  • At least three years of experience in event coordination and planning, logistics, or event management.
  • Background working in nonprofit, academic, or mission-driven environments.
  • Technical Skills or Knowledge:

  • Highly proficient in Microsoft Office (Word, Excel, PowerPoint, and Outlook), Google Workspace, Qualtrics, and project and event management tools, such as Eventbrite, Cvent, Airtable.
  • Familiarity with social media platforms and content management tools.
  • Proficiency with Phoenix CRM system, especially Salesforce.
  • Familiar with marketing, content design, graphic design and/or video editing tools, which includes Marketo, Sitecore, Canva, Adobe Photoshop, Adobe InDesign, and Adobe Acrobat.
  • Familiarity with Canvas learning management system.
  • Preferred Competencies

  • Strong organizational and multitasking skills with high attention to detail; problem-solving and analytical skills.
  • Outstanding interpersonal and communications skills including verbal, written, and presentation skills and interpret various forms of information.
  • Work both independently and as a team member; possess a self-starter disposition.
  • Demonstrated ability to work effectively and collaboratively with colleagues, students, alumni, faculty, corporate executives, and other stakeholders in a multitude of communication methods, including in person, email, and phone.
  • A strong commitment to customer service and easily establish rapport and cultivate relationships with constituents both inside and outside of the organization.
  • Effectively prioritize, triage, and manage competing priorities and deadlines.
  • Receptive to feedback, willing to learn and embrace continuous improvement.
  • Exceptional professional demeanor, including tact and ability to work discreetly with sensitive and confidential data.
  • Comfortable with public speaking and facilitating group discussions.
  • Demonstrated commitment to the Family Office Initiative and its goals, and to creating an inclusive environment for students, colleagues, and other FOI stakeholders.
  • Working Conditions

  • This position is currently in a hybrid work environment.
  • In-person presence during key events and meetings.
  • Some early morning, evening, weekend, and occasional travel based on program needs, including travel to Gleacher Center or UChicago facilities.
  • Application Documents

  • Resume/CV (required)
  • Cover Letter (required)

  • When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.


    Job Family

    Student Affairs & Services


    Role Impact

    Individual Contributor


    Scheduled Weekly Hours

    37.5


    Drug Test Required

    No


    Health Screen Required

    No


    Motor Vehicle Record Inquiry Required

    No


    Pay Rate Type

    Salary


    FLSA Status

    Exempt


    Pay Range

    $58,000.00 - $64,000.00

    The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.


    Benefits Eligible

    Yes

    The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off.

    Information about the benefit offerings can be found in theBenefits Guidebook.


    Posting Statement

    The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law.

    For additional information please see the University's Notice of Nondiscrimination.

    Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

    All offers of employment are contingent upon a background check that includes a review of conviction history.A conviction does not automatically preclude University employment.Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

    The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information.

    The Report can be accessed online at: .

    Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E.

    61st Street, Chicago, IL 60637.


    Required Skill Profession

    Other Management Occupations



    Your Complete Job Search Toolkit

    ✨ Smart • Intelligent • Private • Secure

    Start Using Our Tools

    Join thousands of professionals who've advanced their careers with our platform

    Rate or Report This Job
    If you feel this job is inaccurate or spam kindly report to us using below form.
    Please Note: This is NOT a job application form.


      Unlock Your Assistant Director Potential: Insight & Career Growth Guide


    • Real-time Assistant Director Jobs Trends in Chicago, United States (Graphical Representation)

      Explore profound insights with Expertini's real-time, in-depth analysis, showcased through the graph below. This graph displays the job market trends for Assistant Director in Chicago, United States using a bar chart to represent the number of jobs available and a trend line to illustrate the trend over time. Specifically, the graph shows 246956 jobs in United States and 2589 jobs in Chicago. This comprehensive analysis highlights market share and opportunities for professionals in Assistant Director roles. These dynamic trends provide a better understanding of the job market landscape in these regions.

    • Are You Looking for Assistant Director, Programs and Events Job?

      Great news! is currently hiring and seeking a Assistant Director, Programs and Events to join their team. Feel free to download the job details.

      Wait no longer! Are you also interested in exploring similar jobs? Search now: .

    • The Work Culture

      An organization's rules and standards set how people should be treated in the office and how different situations should be handled. The work culture at University of Chicago adheres to the cultural norms as outlined by Expertini.

      The fundamental ethical values are:
      • 1. Independence
      • 2. Loyalty
      • 3. Impartiality
      • 4. Integrity
      • 5. Accountability
      • 6. Respect for human rights
      • 7. Obeying United States laws and regulations
    • What Is the Average Salary Range for Assistant Director, Programs and Events Positions?

      The average salary range for a varies, but the pay scale is rated "Standard" in Chicago. Salary levels may vary depending on your industry, experience, and skills. It's essential to research and negotiate effectively. We advise reading the full job specification before proceeding with the application to understand the salary package.

    • What Are the Key Qualifications for Assistant Director, Programs and Events?

      Key qualifications for Assistant Director, Programs and Events typically include Other Management Occupations and a list of qualifications and expertise as mentioned in the job specification. Be sure to check the specific job listing for detailed requirements and qualifications.

    • How Can I Improve My Chances of Getting Hired for Assistant Director, Programs and Events?

      To improve your chances of getting hired for Assistant Director, Programs and Events, consider enhancing your skills. Check your CV/Résumé Score with our free Tool. We have an in-built Resume Scoring tool that gives you the matching score for each job based on your CV/Résumé once it is uploaded. This can help you align your CV/Résumé according to the job requirements and enhance your skills if needed.

    • Interview Tips for Assistant Director, Programs and Events Job Success
      University of Chicago interview tips for Assistant Director, Programs and Events

      Here are some tips to help you prepare for and ace your job interview:

      Before the Interview:
      • Research: Learn about the University of Chicago's mission, values, products, and the specific job requirements and get further information about
      • Other Openings
      • Practice: Prepare answers to common interview questions and rehearse using the STAR method (Situation, Task, Action, Result) to showcase your skills and experiences.
      • Dress Professionally: Choose attire appropriate for the company culture.
      • Prepare Questions: Show your interest by having thoughtful questions for the interviewer.
      • Plan Your Commute: Allow ample time to arrive on time and avoid feeling rushed.
      During the Interview:
      • Be Punctual: Arrive on time to demonstrate professionalism and respect.
      • Make a Great First Impression: Greet the interviewer with a handshake, smile, and eye contact.
      • Confidence and Enthusiasm: Project a positive attitude and show your genuine interest in the opportunity.
      • Answer Thoughtfully: Listen carefully, take a moment to formulate clear and concise responses. Highlight relevant skills and experiences using the STAR method.
      • Ask Prepared Questions: Demonstrate curiosity and engagement with the role and company.
      • Follow Up: Send a thank-you email to the interviewer within 24 hours.
      Additional Tips:
      • Be Yourself: Let your personality shine through while maintaining professionalism.
      • Be Honest: Don't exaggerate your skills or experience.
      • Be Positive: Focus on your strengths and accomplishments.
      • Body Language: Maintain good posture, avoid fidgeting, and make eye contact.
      • Turn Off Phone: Avoid distractions during the interview.
      Final Thought:

      To prepare for your Assistant Director, Programs and Events interview at University of Chicago, research the company, understand the job requirements, and practice common interview questions.

      Highlight your leadership skills, achievements, and strategic thinking abilities. Be prepared to discuss your experience with HR, including your approach to meeting targets as a team player. Additionally, review the University of Chicago's products or services and be prepared to discuss how you can contribute to their success.

      By following these tips, you can increase your chances of making a positive impression and landing the job!

    • How to Set Up Job Alerts for Assistant Director, Programs and Events Positions

      Setting up job alerts for Assistant Director, Programs and Events is easy with United States Jobs Expertini. Simply visit our job alerts page here, enter your preferred job title and location, and choose how often you want to receive notifications. You'll get the latest job openings sent directly to your email for FREE!