Job Description
Saxman One is seeking highly organized and detail-oriented applicants to fill the role of Assistant Program Manager (APM), to lead an experienced team of professionals responsible for meeting/conference planning, graphic/web design, and communications to support a Health and Human Services (HHS) contract.
This role serves as the principal liaison between our team and the government, ensuring that all program and project tasks are completed on time, within scope, and to the highest quality standards; and involves project oversight from planning through delivery, quality control, and resource allocation.
Both roles will oversee a multi-disciplinary team of meeting planners, technical writers, graphic artists, and web designers in order to collaborate with cross-functional teams, vendors, and stakeholders to achieve program objectives.
Other duties may be required.
Work collaboratively to ensure the success of the contract: day-to-day management of contract requirements and project deliverables; assist in developing project schedules, budgets, and resource plans’ track project milestones and deliverable status; and prepare updates.
Additionally, they coordinate with internal teams, subcontractors, and government points of contact to maintain alignment on project goals; and prepare meeting agendas, take minutes, and document action items for follow-up. Support quality assurance reviews to verify deliverables meet government standards. Supervise assigned staff ensuring work products meet contract specifications. Coordinate manpower and resources across multiple concurrent projects. Communicate project schedules, updates, and changes to all stakeholders. Plan and facilitate project meetings to align teams on objectives, deliverables, and timelines. Demonstrate a passion for leading a team of varied-leveled planners, with expert knowledge on planning for a government agency. Demonstrate a passion for leading a team of varied-leveled planners, writers who will provide technical writing support, formulate, and write copies for projects for a government client. Examples of tasks and deliverables requiring oversight are fact sheets, project summaries, monthly progress reports, informational packets, press releases, publications and web content that require technical writing and editing.
Proofreading support for materials such as reports, news releases, fact sheets web site text, and PSA scripts also applies. Subordinate writers will also collaborate with subject matter experts, researchers, and graphic artist to produce documents as well as conduct research, identify subject matter experts, conduct interviews, gathers data and collates and organizes facts for inclusion in written products; which will require oversight by the Assistant Program Manager. Both must be extremely effective in peer-driven collaborative groups and highly committed to team success, and thrive working collaboratively on a multi person team. Travel Requirement: A range between 10% and 30% travel should be expected, although changing requirements may alter that percentage.
Onsite support at events should be expected. Travel Requirements 10 - 25% Salary Grade Job Requirements
BA/BS required; MA/MS preferred Minimum 3 years’ experience managing projects or programs, preferably in a government contracting environment. Proficiency in project management tools and MS Office Suite. Strong written and verbal communication skills. Familiarity with government reporting requirements and deliverable standards. Experience with the following is required: 1.
Expert knowledge, expertise, and experience related to logistics and meeting planning, including, but not limited to, complicated budget and task management, negotiations related to meeting space, and audio/visual services provision and support.
2.
Expert knowledge, expertise, and experience with federal regulations applicable to meeting and event planning and sponsorship including, but not limited to, travel and meeting space regulations.
3.
Ability to hire, retain, manage, and supervise a highly trained and experienced multidisciplinary staff, including information management specialists, technology experts, and meeting planners.
4.
Expert knowledge of and experience with ACF, ECD, OHS, and OCC operations and processes; their programs; and the populations served.
5.
Expert and operational knowledge of the CCDF legislation, regulations, and administration, including knowledge and experience with key CCDF components related to subsidy administration, quality and supply building, health and safety, and consumer education.
6.
Experience working with or for Head Start programs and federally-recognized tribes.
Expert and operational knowledge of Head Start/ Early Head Start and the Office of Head Start, including experience and expertise in early childhood education and OHS operations.
7.
Expertise in early childhood systems and operational knowledge of PDG B-5.
Experience working with early childhood systems experts and leaders in states and territories from across various settings in a mixed delivery early childhood system.
8.
Expertise in home visiting and early childhood services and coordination in Tribal communities.
Operational knowledge of the Tribal MIECHV program.