Associate Director, Student Activities Programming

Job description

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General Description (Purpose and Function):

The Associate Director of Student Activities and Student Organizations serves as an essential member of the Student Life and Student Center Complex team and has direct reporting responsibility to the Sr. Director of Student Activities and Student Organizations and Student Center Complex programs.

The mission of the Department of Student Activities and Student Organizations is to provide students with purposeful and inclusive programs, resources, and experiences that enhance the UM community through learning, engagement, and upholding campus traditions.

The department serves as an integral part of the Division of Student Affairs and works closely with the Student Center Complex, William R.

Butler Center for Volunteer Service and Leadership Development, Department of Orientation and Commuter Student Involvement, Multicultural Student Affairs, the LGBTQ Center, and the Rathskeller.


Primary Duties and Responsibilities:

+ Responsible for the advisement and management of Hurricane Productions, UM’s student-run programming board.

The Associate Director is responsible for oversight of the planning, implementation, risk assessment, contracting, and program assessment of 200 programs per year.

Hurricane Productions includes Canes Night Live, Cinematic Arts Commission, Concerts, Patio Jams, Canestage Theatre Company, the Rathskeller Advisory Board, and Daytime & Special Events.

+ Oversees Hurricane Productions in the development and implementation of comprehensive marketing plans for campus events, working closely with professional and student staff in Student Affairs Marketing and Communications.

+ Designs, plans, and executes leadership training initiatives for students involved in Hurricane Productions, including an annual spring leadership/new officer retreat.

+ Oversees the planning, execution, and evaluation of Senior Send Off festivities each spring semester.

+ Provides administrative oversight to Category 5 – Athletic Programming Board and Student Fan Zone.

+ Designs, plans, and implements assessment measures to evaluate the effectiveness of programs and services.

+ Negotiates, reviews, edits and executes all complex contracts for events and programs within Hurricane Productions and all Student Affairs departments, working closely with Financial Operations, Risk Management, and the Office of General Counsel.

+ Serves as a resource to student organization leaders and University administrators regarding small and large program and event planning on campus.

Provides specific guidance on issues related to University policies and procedures, contract negotiation and management, and risk assessment.

+ Represents the Department of Student Activities and Student Organizations on various division and university-wide committees.

+ Assists with department and division-wide programs such as Canefest, Commencement, Student Fan Zone, Homecoming, and other special events.

+ Other duties as assigned.


People Management

+ Supervises an Assistant Director and a graduate assistant.

+ Assists with student employee development and provides daily supervision and feedback to student employees.


Financial Responsibility

+ Financial management and oversight of budgets in excess of $1M including operational forecasts, accountability for monitoring, and ensuring compliance with policies.


+ Engages in sponsor/donor cultivation to support organizational and departmental programs and services under the advisement of the Senior Director.


Decision Making/Strategy

+ Contributes ideas and viewpoints to the Senior Director on operational and strategic plans for the department and campus programs/events.

+ Makes daily independent decisions to ensure department objectives are met and that University policies and procedures are followed.


Knowledge, Skills, and Abilities:

+ Ability to be productive in a fast-paced, multi-dimensional work environment.

+ Excellent oral and written communication skills.

+ Excellent organizational and project management skills.

+ Ability to operate professionally and autonomously.

+ Proficiency in Microsoft Office and other programs.

+ Demonstrated ability to thrive within a team structure.

+ Responsive and timely decision making.


Education & Work Experience Requirements (Essential Requirements):

+ Bachelor’s degree required; Master’s degree preferred in Higher Education Administration/Student Affairs or related field.

+ Three (3) to Five (5) years of progressive related experience in Higher Education/Student Affairs or related field.

+ Expectation to work some nights and weekends throughout the year.



The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply.

Applicants and employees are protected from discrimination based on certain categories protected by Federal law.

Click here (https://www.hr.miami.edu/careers/eo-ada/index.html) for additional information.



Job Status:
Full time

Employee Type:
Staff

Pay Grade:
A10

Required Skill Profession

Other General