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Asst II - Admin Job Opening In Broussard – Now Hiring Total Safety


Job description

Total Safety is looking for an Administrative Assistant II to join their safety-conscious team! The Administrative Assistant II provides basic administrative and clerical support typically to a department or group of professionals.

Total Safety is the world's premier provider of integrated safety and compliance services and the products necessary to support them, including gas detection, respiratory protection, safety training, fire protection, compliance and inspection, industrial hygiene, onsite emergency medical treatment/paramedics, communications systems, engineered systems design, and materials management.

Our Core Values are People, Safety & Wellbeing, Accountability, Responsibility, Empowerment, Honesty, Transparency, and Integrity.


Core Responsibilities

  • Field Ticket Management: Create, compile, and adjust weekly field tickets—including labor, travel, and equipment—for ProSv Line of Business (LOB) billing.

  • Client Coordination: Communicate and coordinate with client representatives to ensure timely delivery of field tickets, proper organization, and return of approvals.

  • Invoice Processing: Upload supporting records and documents into Salesforce for weekly invoicing; track and follow invoicing through submittal in Rental Man.

  • Platform Navigation: Operate across multiple client systems (e.g., Coupa, Track) to facilitate smooth Accounts Payable (AP) processing.

  • Information Management: Manage and prioritize multiple email inboxes, updating workflows proactively to align with fast-paced and evolving project demands.

  • Data & Reporting: Utilize Excel spreadsheets for tracking, reconciliation, and reporting with accuracy and efficiency.

  • Problem-Solving: Identify potential billing or process issues early, propose solutions, and ensure timely resolution.

  • Contract Compliance: Maintain detailed understanding of project contracts, ensuring field tickets and invoices align with established contract rates and billing structures.

  • Reconciliation: Perform reconciliation of disbursement receipts in alignment with company policies and client requirements.
  • Additional Duties

  • Serve as back-up for coordinating flight and lodging arrangements for offshore medical staff.

  • Process TPT expense reports within Rental Man.
  • Required Skills & Competencies

  • Strong organizational skills with keen attention to detail.

  • Proficiency in Salesforce, Rental Man, and client AP platforms (Coupa, Track).

  • Advanced Excel skills for data tracking, reconciliation, and reporting.

  • Ability to manage competing priorities and adapt to shifting project requirements.

  • Effective communication skills for internal coordination and client interaction.

  • Strong problem-solving skills with action-oriented follow-through.
  • Medical experience, EMT, MED Tech, etc., a plus.

    Required Skill Profession

    Secretaries And Administrative Assistants


    • Job Details

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    Unlock Your Asst II Potential: Insight & Career Growth Guide


    Real-time Asst II Jobs Trends (Graphical Representation)

    Explore profound insights with Expertini's real-time, in-depth analysis, showcased through the graph here. Uncover the dynamic job market trends for Asst II in Broussard, United States, highlighting market share and opportunities for professionals in Asst II roles.

    48112 Jobs in United States
    48112
    10 Jobs in Broussard
    10
    Download Asst Ii Jobs Trends in Broussard and United States

    Are You Looking for Asst II Admin Job?

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    The Work Culture

    An organization's rules and standards set how people should be treated in the office and how different situations should be handled. The work culture at Total Safety adheres to the cultural norms as outlined by Expertini.

    The fundamental ethical values are:

    1. Independence

    2. Loyalty

    3. Impartiapty

    4. Integrity

    5. Accountabipty

    6. Respect for human rights

    7. Obeying United States laws and regulations

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    The average salary range for a varies, but the pay scale is rated "Standard" in Broussard. Salary levels may vary depending on your industry, experience, and skills. It's essential to research and negotiate effectively. We advise reading the full job specification before proceeding with the application to understand the salary package.

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    Interview Tips for Asst II Admin Job Success

    Total Safety interview tips for Asst II   Admin

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    Research: Learn about the Total Safety's mission, values, products, and the specific job requirements and get further information about

    Other Openings

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    During the Interview:

    Be Punctual: Arrive on time to demonstrate professionalism and respect.

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