Urgent! Bid & Contracts Coordinator Job Opening In Concord – Now Hiring Essel
A respected and established commercial general contractor known for delivering high-quality projects with excellence, safety, and integrity is seeking a Bid & Contract Coordinator.
This key role supports bid management and contract administration efforts, ensuring projects launch smoothly and meet all compliance standards.
The position is fully onsite and essential for driving the preparation, submission, and documentation of bids while overseeing contract execution from subcontractors to owners.
Position Objective
The Bid & Contract Coordinator will lead bid preparation, manage estimating documentation, coordinate subcontractor and owner contracts, and oversee critical compliance materials.
This role is pivotal in ensuring deadlines are met, documentation is accurate, and project start-up is efficient — protecting the company’s reputation for excellence from project pursuit through contract closeout.
Key Responsibilities
Bid Management and Support
+ Actively monitor public bidding portals and networks for new opportunities.
+ Maintain an RFQ tracking system and manage estimating folders.
+ Download, organize, and maintain bid documents using platforms such as SmartBid, BuildingConnected, and PlanetBids.
+ Prepare, notarize, and submit bid documents (both electronically and in-person).
+ Coordinate bid bonds, builder’s risk insurance, and bid security as required.
+ Organize and distribute subcontractor proposals, Invitations to Bid (ITBs), and addenda.
+ Update and maintain subcontractor/vendor databases with current trade-specific information.
+ Attend internal bid review meetings and maintain meeting records.
+ Track and manage bid calendars to ensure all submission deadlines are met.
Subcontract and Owner Contract Administration
+ Draft, issue, and manage subcontract agreements, including necessary exhibits and attachments.
+ Track negotiations, scope changes, and subcontractor amendments.
+ Collect and verify compliance materials (insurance certificates, licenses, bonds, safety plans).
+ Receive Notice to Award (NTA) and initiate owner contract administration processes.
+ Prepare owner contracts for executive review and signature.
+ Coordinate issuance of performance/payment bonds, builder’s risk insurance, and certificates.
+ Prepare and manage AIA documents for private sector projects.
+ Maintain detailed contract files and logs to ensure audit readiness and project efficiency.
Compliance and Documentation
+ Manage Good Faith Effort outreach documentation.
+ Ensure timely completion of owner contract requirements (DVBE documents, safety plans, escrow agreements, etc.).
+ Maintain accurate and organized electronic and physical records for all bids and contracts.
Requirements
Qualifications
+ 3–5 years of experience in the construction industry, particularly in bid management and contract administration.
+ Familiarity with bidding platforms like SmartBid, BuildingConnected, and PlanetBids.
+ Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook) and DocuSign.
+ High attention to detail and a strong sense of urgency.
+ Ability to manage multiple deadlines and shifting priorities professionally.
+ Knowledge of American Institute of Architects (AIA) forms is a plus.
Skills and Preferred Background
+ Associate’s or Bachelor’s degree in Construction Management, Business Administration, or a related field (preferred but not required).
+ Experience with public works projects, bidding processes, and platforms is preferred.
+ Notary Public certification (or willingness to obtain).
Benefits
Medical, Dental, Vision, PTO, 401K and more.
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Unlock Your Bid Contracts Potential: Insight & Career Growth Guide
Real-time Bid Contracts Jobs Trends in Concord, United States (Graphical Representation)
Explore profound insights with Expertini's real-time, in-depth analysis, showcased through the graph below. This graph displays the job market trends for Bid Contracts in Concord, United States using a bar chart to represent the number of jobs available and a trend line to illustrate the trend over time. Specifically, the graph shows 2472 jobs in United States and 7 jobs in Concord. This comprehensive analysis highlights market share and opportunities for professionals in Bid Contracts roles. These dynamic trends provide a better understanding of the job market landscape in these regions.
Great news! Essel is currently hiring and seeking a Bid & Contracts Coordinator to join their team. Feel free to download the job details.
Wait no longer! Are you also interested in exploring similar jobs? Search now: Bid & Contracts Coordinator Jobs Concord.
An organization's rules and standards set how people should be treated in the office and how different situations should be handled. The work culture at Essel adheres to the cultural norms as outlined by Expertini.
The fundamental ethical values are:The average salary range for a Bid & Contracts Coordinator Jobs United States varies, but the pay scale is rated "Standard" in Concord. Salary levels may vary depending on your industry, experience, and skills. It's essential to research and negotiate effectively. We advise reading the full job specification before proceeding with the application to understand the salary package.
Key qualifications for Bid & Contracts Coordinator typically include Other General and a list of qualifications and expertise as mentioned in the job specification. Be sure to check the specific job listing for detailed requirements and qualifications.
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Here are some tips to help you prepare for and ace your job interview:
Before the Interview:To prepare for your Bid & Contracts Coordinator interview at Essel, research the company, understand the job requirements, and practice common interview questions.
Highlight your leadership skills, achievements, and strategic thinking abilities. Be prepared to discuss your experience with HR, including your approach to meeting targets as a team player. Additionally, review the Essel's products or services and be prepared to discuss how you can contribute to their success.
By following these tips, you can increase your chances of making a positive impression and landing the job!
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