Billing Analyst, Contract Closeout (Remote)

Job description

Description

The Billing Analyst is responsible for the preparation of final invoices and support of the contract closeout process for a variety of government and commercial contracts, including Firm Fixed Price (FFP), Time & Materials (T&M), and Cost Plus.

This role requires strong analytical skills to review, reconcile, and finalize billing data and project details, ensuring contract compliance and accurate financial closure.

Key Responsibilities:

+ Lead the contract closeout billing process by reviewing completed projects, finalizing indirect rates, and ensuring all cost elements have been properly recorded and billed.
+ Analyze project financials using Deltek Costpoint 7 and Cognos reports to determine final unbilled balances, rate variances, and allowable costs.
+ Prepare and submit final invoices in compliance with FAR and client-specific requirements.
+ Conduct thorough reconciliation of direct and indirect costs, identify adjustments or corrections needed prior to contract closeout.
+ Collaborate with Project Accounting, Financial Controllers, Program Managers, and Contracts team to resolve outstanding issues and ensure the integrity of the final bill.
+ Research historical billing data, unbilled balances, and project modifications to support closeout documentation and audits.
+ Maintain audit-ready support files and coordinate with external auditors or agency closeout teams when necessary.
+ Initiate and track final invoice approvals and monitor closeout status through completion.
+ Support ongoing accounts receivable efforts by ensuring final invoices are complete and compliant to facilitate payment.

Basic Qualifications:

+ 2+ years of accounting or finance experience, ideally within a government contracting environment.
+ 1+ year of experience working with Deltek Costpoint 7.

Preferred Qualifications:

+ Experience in contract closeout processes, including rate finalization and final invoice preparation.
+ Strong analytical skills with experience in reconciling complex financial data.
+ Proficiency in Excel functions (VLOOKUP, Pivot Tables) and Cognos reporting
+ Knowledge of FAR, CAS, and indirect rate structures.
+ Familiarity with project accounting, project setup, and revenue recognition.
+ Bachelor’s degree in Accounting, Finance, or related field.
+ Demonstrated proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
+ Ability to work independently, manage multiple deadlines, and resolve technical billing issues with minimal oversight.

Professional Skills:

+ Highly detail-oriented and organized, with a strong understanding of government contract billing rules.
+ Skilled in cross-functional collaboration and comfortable interfacing with finance, compliance, and contracts teams.
+ Strong written and verbal communication skills to clearly explain findings and closeout requirements.
+ Resourceful, analytical, and able to research historical data to validate billing accuracy.

**Working at ICF**

ICF is a global advisory and technology services provider, but we’re not your typical consultants.

We combine unmatched expertise with cutting-edge technology to help clients solve their most complex challenges, navigate change, and shape the future.

We can only solve the world's toughest challenges by building a workplace that allows everyone to thrive.

We are an equal opportunity employer.

Together, our employees are empowered to share their expertise and collaborate with others to achieve personal and professional goals.

For more information, please read our EEO (https://www.icf.com/legal/equal-employment-opportunity) policy.

We will consider for employment qualified applicants with arrest and conviction records.

Reasonable Accommodations are available, including, but not limited to, for disabled veterans, individuals with disabilities, and individuals with sincerely held religious beliefs, in all phases of the application and employment process.

To request an accommodation, please email  Candidateaccommodation@icf.com  and we will be happy to assist.

All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations.



Read more about  workplace discrimination righ t s or our benefit offerings which are included in the  Transparency in (Benefits) Coverage Act.

**Candidate AI Usage Policy**

At ICF, we are committed to ensuring a fair interview process for all candidates based on their own skills and knowledge.

As part of this commitment, the use of artificial intelligence (AI) tools to generate or assist with responses during interviews (whether in-person or virtual) is not permitted.

This policy is in place to maintain the integrity and authenticity of the interview process.



However, we understand that some candidates may require accommodation that involves the use of AI.

If such an accommodation is needed, candidates are instructed to contact us in advance at  candidateaccommodation@icf.com .

We are dedicated to providing the necessary support to ensure that all candidates have an equal opportunity to succeed.

 

**Pay Range** - There are multiple factors that are considered in determining final pay for a position, including, but not limited to, relevant work experience, skills, certifications and competencies that align to the specified role, geographic location, education and certifications as well as contract provisions regarding labor categories that are specific to the position.

The pay range for this position based on full-time employment is:

$55,388.00 - $94,160.00

Nationwide Remote Office (US99)

Required Skill Profession

Other General