Boston University is hiring: FINANCIAL ADMINISTRATOR College of Communication in

Job description

Established in 1947, Boston University’s College of Communication (COM) is a leading communication school providing its more than 2,400 undergraduate and graduate students degree programs in fields such as Emerging Media Studies, Film and Television, Journalism, Media Science, Advertising, and Public Relations.

We believe in the power of communication to help create a better world, through building understanding among people and throughout society.

To learn more about our college, visit

BU COM is one of the 17 schools and colleges that are part of Boston University, one of the leading private research and teaching institutions in the world today.

With more than 37,000 students from all 50 states and 145+ countries, BU is among the largest and most impactful independent universities in the world.

To learn more about Boston University, visit

Boston University’s College of Communication seeks a detail oriented Financial/Business Administrator.

The candidate will report to the Executive Director of Finance and supports the College of Communication financial and administrative functions.

The position

with various COM Departments in creating efficiency in departmental processes and provides exceptional customer services to students, faculty and external constituents.

Duties include maintaining budget adherence, manages reconciliation, travel requests, reimbursements, honorarium, and help connect programs to additional funding resources within the college.

Supports Deans, faculty, staff, and students across day-to-day financial, academic, logistic, and administrative needs.

Maintain internal project database information, billing clients and preparing revenue reports, checking the status of pending commitments, student payroll, filing and archiving pertinent information, on-boarding new hires and other human resources tasks.

Along with other financial operations of the company.

The position requires a very high attention to detail, demonstrated ability to work efficiently with high accuracy, strong organizational skills, ability to multitask, along with good communication skills.

Strong interpersonal and time-management skills are required.

Reporting to the Executive Director of Finance, this full-time hybrid position is based on the Boston University campus and is eligible for the University’s comprehensive benefits program for staff.

The Financial Administrator will maintain a 3/2 hybrid work modality.

To receive full consideration, applicants should submit a resume and cover letter.

Student Payroll (30%)

Position will work with faculty and staff to assess needs for student workers.

This position posts and hires and completes the process for student employees.

Ensuring Work Study Awards are properly processed.

This includes collaboration with the Assistant Director of

Financial Aid for Graduate Students when processing the Teaching, Graduate and Research Assistants.

Procurement and Travel (20%)

This position will be accountable for creating the associated purchase requisitions and act as departmental liaison for inquiries related to the procurement of goods and services.

Purchases may be made by university procurement credit card and/or SAP Guided Buying requests or by internal service or facilities requests as needed.

Manage travel requests, reimbursements, honorarium, and help connect programs to additional funding resources within the college.

Grant Administration (20%)

Position will work with the Office of Sponsored Programs (OSP) and research faculty with Pre-Award activities including reviewing budgets and coordinating with various departments to gather necessary documentation.

Post-Award management with ensuring

compliance with reporting requirements and maintaining accurate records.

Financial Management (20%)

In collaboration with the Executive Director of Finance, maintain budget adherence and reconciliation across all departments, grants and designated funding.

The position will also help manage restricted funds by providing quarterly reports to fund managers to ensure funds are being expended and are in compliance with gift restriction.

Business Office Administration (10%)

Provide a high level of customer service to students, faculty, staff and the BU Community by responding to inquiries related to sourcing and procurement, student payroll and general finance questions.

Assisting with mailroom distribution, guest parking passes and

one-off room requests.

Required Skills

Minimum Qualifications:

• Bachelor's Degree with 1-3 years of experience.


• Candidates must be well versed in Microsoft Office.


• Knowledge of SAP a plus.


• Comfort inputting and using large sets of business operations data is essential, along with a very high attention to detail during this work.


• Experience and comfort using and maintaining computer databases and spreadsheets are essential.


• Discretion while handling confidential information is required.


• Demonstrated commitment to working with a diverse population of faculty, students, and staff, as well as a commitment to professionalism with a customer service focus.
  
  Outstanding verbal and written communication skills are required to succeed in this role.

Compensation: The salary range for this position is $53,200 - $71,900 annually.

This range

is based on factors such as experience, qualifications, and the overall scope of the role.

Please note that the final salary offered may vary depending on these factors.

Confidential Data:

All information (written, verbal, electronic, etc.) that an employee encounters while working at Boston University is considered confidential.

Employees must adhere to University and departmental policies, guidelines and procedures; and all applicable laws and regulations at all times.

Disclaimer:

_We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, natural or protective hairstyle, religion, sex, age, national origin, physical or mental disability, sexual orientation, gender identity, genetic information, military service, pregnancy or pregnancy-related condition, or because of marital, parental, or veteran status.

We are a VEVRAA Federal Contractor.

_

Required Experience

Qualifications:
Minimum Qualifications:

• Bachelor's Degree with 1-3 years of experience.


• Candidates must be well versed in Microsoft Office.


• Knowledge of SAP a plus.


• Comfort inputting and using large sets of business operations data is essential, along with a very high attention to detail during this work.


• Experience and comfort using and maintaining computer databases and spreadsheets are essential.


• Discretion while handling confidential information is required.


• Demonstrated commitment to working with a diverse population of faculty, students, and staff, as well as a commitment to professionalism with a customer service focus.
  
  Outstanding verbal and written communication skills are required to succeed in this role.

Compensation: The salary range for this position is $53,200 - $71,900 annually.

This range

is based on factors such as experience, qualifications, and the overall scope of the role.

Please note that the final salary offered may vary depending on these factors.

Confidential Data:

All information (written, verbal, electronic, etc.) that an employee encounters while working at Boston University is considered confidential.

Employees must adhere to University and departmental policies, guidelines and procedures; and all applicable laws and regulations at all times.

Disclaimer:

_We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, natural or protective hairstyle, religion, sex, age, national origin, physical or mental disability, sexual orientation, gender identity, genetic information, military service, pregnancy or pregnancy-related condition, or because of marital, parental, or veteran status.

We are a VEVRAA Federal Contractor.

_

Required Skill Profession

Secretaries And Administrative Assistants