Budget and Grants Manager

Job description

Department

website Posting Type External Retirement Plan TRS or ORP Employment Type Employee Benefits Eligibility Benefits Eligible Full/Part time Full Time Work Schedule Additional Schedule Information Monday-Friday, 8 am – 5 pm Advertised Salary Commensurate with Experience Posting Date //5 Open until filled Yes Closing Date Proposed Starting Date //5 Special Instructions to Applicants Full consideration will be given to all applications received by August 8, 5.

The position will remain open until filled.

References of only the finalists will be checked.

Location of Vacancy Athens Area EEO Policy Statement The University of Georgia is an Equal Opportunity employer.

All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status.

Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@).

USG Core Values Statement The University System of Georgia is comprised of our institutions of higher education and learning, as well as the System Office.

Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect.

These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards.

More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2..1.2 and can be found online at policymanual/section8/C/#p8.2._personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at policymanual/section6/C3.

Position Information Classification Title Business Operations Professional FLSA Exempt FTE 1.

Minimum Qualifications Requires at least a baccalaureate degree in the field.

Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Preferred Qualifications Position Summary The incumbent of this position handles a variety of tasks of the financial and human resource nature.

They perform professional-level accounting work and manage the life-cycle of employees.

This individual will need strong interpersonal skills to work with various faculty, staff, students, and administrators at the college level.

The incumbent utilizes close attention to grant/contract accounts and maintenance of income accounts to ensure they are current and balanced.

They also manage personnel records and positions for all of the MFE COE Research Center employees and complete updates across various UGA systems as needed.


Activities and decisions are varied in nature, involving the solving of both common and complex problems.

In partnership with college and departmental leadership, the incumbent manages funds, works to evaluate, develop, and improve business processes and make financial decisions that are strategic, compliant, and timely.

Discretion and confidentiality in financial and personnel conversations and matters is necessary.

This employee’s supervisor or other appropriate position is consulted for clarification of policies where needed.

Knowledge, Skills, Abilities and/or Competencies

Knowledge of UGA systems, UGA Financials, OneUSG Connect, UGA Jobs, P-Card, UGA Mart, and financial reporting options.

Knowledge of general office practices and procedures, including strong word processing and spreadsheet skills.

Excellent interpersonal, written, and verbal communication skills to interact with a variety of personalities at all levels, exercising tact, confidentiality, sound judgment, diplomacy, and flexibility to promote positive working relationships and job effectiveness.

Strong organizational and time management skills.

Able to exercise judgment in maintenance of accounting procedures.

Physical Demands Work at a computer for several hours during the work day.

Is driving a responsibility of this position?

No Is this a Position of Trust?

Yes Does this position have operation, access, or control of financial resources?

Yes Does this position require a P-Card?

No Is having a P-Card an essential function of this position?

Yes Does this position have direct interaction or care of children under the age of or direct patient care?

No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes Credit and P-Card policy Be advised a credit check will be required for all positions with financial responsibilities.

For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check.

You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable.

Please visit the UGA Background Check website.

Duties/Responsibilities Duties/Responsibilities Account Review and Reconciliation

Review all transactions for state, IDC, sales, grant, residuals and foundation accounts on monthly basis, comparing local records with appropriate ledgers.

Make any needed corrections immediately when errors are identified.

Work closely with center directors to prepare and maintain budgets.

Review account balances with directors regularly in order to discuss plans for revenue and expenditure.

Assist faculty pre- and post-award paperwork for grants and contracts.

Maintain financial records, track all account activity, and reconcile COE Center accounts monthly.

Percentage of time Duties/Responsibilities Personnel

Consult regularly with Center directors regarding personnel needs to help determine appropriate processes needed to ensure appointment changes are made in a timely fashion.

Advise directors on HR and Payroll policy and procedure.

Prepare or help prepare UGAJobs postings and help prepare faculty hiring paperwork.

Complete alternative hiring paperwork (Retire/rehire, dual appointment, Independent Contractor).

Prepare or help prepare OneUSG Connect transactions for appropriate personnel and position changes.

Review timecards to ensure appropriate entries and approvals are processed by payroll deadlines.

Follow-up with supervisors where approvals in the compliance component are needed.

Review Estimated, Additional Pay, and Validate Pay reports for each pay period to ensure accuracy of payroll and report to CBO.

Assist new hires with HR paperwork.

Percentage of time Duties/Responsibilities Manage purchases for Centers, including:

Process requisitions via UGAMart, and payment requests via UGA Financials, UGAF paper or electronic payment processes, and P-card transactions.

Communicate regularly with Centers to determine purchasing needs, and appropriately distributed materials when received.

Advise Centers on policies and procedures related to purchasing and payments.

Ensure UGA/UGAF policies and procedures are followed.

Review and help in processing of petty cash and gift card account requests.

Reconcile transactions on these accounts and balances with custodian on a monthly basis.

Percentage of time Duties/Responsibilities Travel

Assist faculty with travel arrangements as requested.

Serve as Expense Delegate where requested to help expedite processing.

Review expense reimbursements for accuracy, supporting documentation, policy compliance, and available/approved budget.

Percentage of time Duties/Responsibilities

Help maintain accounts receivables process, reviewing open invoices on sales accounts and processing deposit transmittals on behalf of Center staff receiving funds.

Review Accounts Receivable process on annual basis to ensure compliance with UGA standards.

Submit accounts receivables paperwork to Accounting and manage correct depositing as funds are received.

Creation of invoices for services rendered by COE Centers.

Percentage of time Duties/Responsibilities Manage yearly equipment inventory process for COE Centers

Ensure equipment appropriately tagged by UGA or by College IT.

Manage yearly review of employee equipment with employee sign-off (inclusive of non-tagged equipment).

Attend regular staff meetings.

Participate in a minimum of hours of training and professional development per calendar year.

Perform additional duties as requested.

Update directors on fiscal matters using oral and written reporting on a regular basis as needed, and in fixed budget meetings twice monthly.

Percentage of time

Contact Information

Recruitment Contact Contact Details For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name Scott Ardoin Recruitment Contact Email spardoin@ Recruitment Contact Phone

Required Skill Profession

Other Management Occupations