Business Coordinator I

Job description

Job Title
Business Coordinator I


Agency
Texas A&M University


Department
Finance - College of Arts and Sciences



Proposed Minimum Salary
Commensurate



Job Location
College Station, Texas



Job Type
Staff



Job Description

A Glimpse of the Job

The Business Coordinator I, under general supervision, provides support and coordination of a variety of business activities requiring independent judgment, including reviewing business documents and assisting in developing, monitoring, and reporting accounts and budget data as directed by supervisor.


Essential Duties/Tasks
Accounts Payable
+ Serves as a liaison with Financial Management Operations
+ Assists in preparing budgets
+ Monitors and reports on unit budget activity
+ Processes and reviews departmental and Development Foundation invoices
+ Inputs invoices through documentation imaging at FMO

Accounts Receivable
+ Coordinates the departmental service center invoice processing for the Stockroom, Instrument Shop, etc.
+ Reviews billing accounts to see if the account is in good standing
+ Makes copies and sends invoices to departments.
+ Scans copies of all invoices

Departmental Purchasing
+ Initiates and arranges all department purchase requisitions
+ Reviews and approves grant vouchers and requisitions
+ Assists with the administration of contracts and grants
+ Contacts vendors to place orders and resolve accounting issues
+ Prepares monthly and annual financial records
+ ·Develops financial and statistical analyses and summary reports on fiscal purchasing and historical data



Departmental Credit Cards
+ Reconciles monthly Pro-Cards
+ Manages the departments purchase and travel card security and liability



General (Training and Miscellaneous Support)
+ Provides purchasing and travel expense training and support for all Faculty, Staff, and Students within the Departmental units (ex: Aggiebuy, CONCUR, etc.)
+ Assists with the planning, implementing, and monitoring of department wide business procedures
+ Interprets policies and procedures
+ Assists with the inventory process related to purchasing
+ Maintains business files
+ Composes effective correspondence
+ Proposes and implement solutions to routine financial problems



Travel Reimbursements
+ Responsible for reviewing, processing, and approving travel reimbursements
+ Trains faculty, staff, and students on new and existing e-travel procedures
+ Processes reimbursements to Seminar Speakers, the hostess, and employees

Supervision
+ Indirectly supervises student workers who assist with departmental business data entries into FAMIS, Aggiebuy, IPAY, etc.
+ Directs, trains, and reviews the work of student workers that assist with related business processing

Cash/Check Processing
+ Communicates cash handling procedures, coordinates, and approves cash handling activities, and implements and coordinates purchasing activities
+ Coordinates and delivers cash and checks to the appropriate office, such as the cashier's office and the Development Foundation

What you need to know

Salary: Compensation will be commensurate to selected hire’s experience.



Special Instructions: A cover letter and resume are strongly recommended.

You may upload these in the CV/Resume section.


Required Education and Experience
+ Bachelor’s degree or equivalent combination of education and experience
+ Two years of related experience in general office, accounting, or personnel operations

Preferred Qualifications
+ Knowledge and experience with TAMU business practices, policies, and procedures
+ Knowledge of research grant expenditure allowances



Knowledge, Skills, and Abilities
+ Knowledge of spreadsheet applications
+ Interpersonal and communication skills
+ Planning and organizational skills
+ Ability to multi-task and work cooperatively with others

Other Requirements and Factors
+ This position is security sensitive
+ This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures
+ All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements




Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached.

Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application.

We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.






All positions are security-sensitive.

Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.


Equal Opportunity/Veterans/Disability Employer.

Required Skill Profession

Other General