Capital Expenditures Administrator

Job description

Qualifications

+ Proficiency in use of Microsoft Office Suite (Outlook, Teams, Excel, Word, PowerPoint), and Adobe Acrobat required

+ Minimum of an associate degree and 3+ years of experience in an administrative role in real estate, construction, or related fields, or equivalent combination of education and experience

+ Strong verbal and written communication skills, and organizational skills

+ Able to read and interpret a contract

+ Has experience with accounting and is open to learning job cost accounting

+ Maintains a positive work atmosphere by acting and communicating in a manner to facilitate positive relationships with vendors, co-workers and management

Responsibilities

+ The Capital Expenditures Administrator helps administer the full life cycle of construction projects in various stages for the company's Commercial Real Estate projects

+ This position will work with Development, Tenant Coordination, Building Improvements, Property Management, Investments, Accounting, and Legal to ensure that capital expenditures are processed judiciously, timely, and in a manner consistent with company policy

+ This position will be the primary contact to coordinate, review and process all contracts, change orders, invoices, and project closeout documents, on behalf of project managers as it relates to capital expenditure administration

+ Prepares and oversees execution of design and construction agreements and associated approval documents, including review of proposals, contract forms, COI, W9, and coordinating review by the Legal and Risk Management departments

+ Reviews and processes construction related invoices and change orders, and requests, reviews and verifies close-out documentation on each project prior to release of final retention payment and Tenant Allowance

+ Incorporates the use of project Management software (YARDI) to efficiently process and review all contract documents, and responsible for maintenance of all project files and electronic records of project related documents

+ Provides secretarial services and related administrative duties for the Senior Vice President of Development

+ Responsible for other duties as assigned

Pay and Benefits
The pay range for this position is $50000.00 - $68000.00/yr.
Medical, Dental, Vision, 401k and much more!
Workplace Type
This is a fully onsite position in Honolulu,HI.
Application Deadline
This position is anticipated to close on Oct 24, 2025.
About Actalent
Actalent is a global leader in engineering and sciences services and talent solutions.

We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market.

With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email actalentaccommodation@actalentservices.com (%20actalentaccommodation@actalentservices.com) for other accommodation options.

Required Skill Profession

Other General