Clinical Coordinator

Job description

Location: Utica, NY Category: Professional Posted On: Thu Sep 18 2025 Job Description:
The Clinical Coordinator is responsible for managing clinical affiliation agreements, student health and compliance requirements, and clinical placement operations for the School of Nursing Programs and the Health Information Management Program.

This position serves as the key liaison between students, faculty, clinical sites, and institutional offices to ensure that all requirements for clinical education are met in accordance with accreditation, regulatory, and institutional standards.

The Clinical Coordinator plays a vital role in supporting the educational mission of the programs by ensuring students are clinically prepared and appropriately placed to meet program outcomes.

Essential Duties and Responsibilities

Clinical Contracts & Affiliation Agreements:


+ Develop, negotiate, and maintain affiliation agreements/contracts with healthcare organizations.

+ Coordinate with institutional legal counsel and administration on contract review and approval.

+ Track contract expirations, renewals, and maintain an updated database of active agreements.

+ Serve as the primary contact for clinical partners regarding contract questions or updates.


Student Health & Compliance


+ Verification of student health documentation via the use of third-party vendors such as Castle Branch, for health requirements.

(e.g., immunizations, TB testing, CPR certification, liability insurance, etc.

+ Oversee documentation and operations through platforms such as Typhon and CastleBranch?including record keeping, communication, invoicing, and training.

+ Maintain accurate and confidential student compliance records in accordance with FERPA and institutional policies.

+ Ensure all students are cleared for clinical placement and notify faculty of compliance status.

+ Provide timely communication and reminders to students regarding health requirement deadlines.


Clinical Placement Operations


+ Assist faculty with student placement into appropriate clinical sites and preceptor assignments.

+ Maintain centralized records of clinical placements, including hours, specialties, and preceptor information.


Accreditation, Evaluation, and Reporting


+ Collect and maintain clinical data for program evaluation and accreditation (CCNE, NONPF, state boards of nursing).

+ Generate reports related to student clinical hours, placement distribution, and compliance.

+ Assist with preparation for accreditation site visits, audits, and program reviews.


Administrative & Communication Functions


+ Serve as primary point of contact for clinical compliance questions from students, faculty, and clinical partners.

+ Update website and other manuals related to clinical coordination.

+ Participate in program meetings related to clinical education and student readiness.


Additional Responsibilities:


+ Organize and manage the administration of Objective Structured Clinical Examinations (OSCEs) for FNP and PMHNP students, including:

+ Preparing and mailing test materials.

+ Maintaining tracking spreadsheets.

+ Reviewing student submissions for video/audio quality and verifying academic integrity


Benefits: https://www.suny.edu/media/suny/content-assets/documents/benefits/benefit-summaries/UUP-FT-Benefits-at-a-Glance-Jan-2025.pdf

Salary Range: $60,000 - $65,000

Job Requirements:
Minimum Qualifications:


+ Bachelor's Degree in Nursing or related field from a College or University accredited by the US Department of Education or an internationally recognized accrediting organization.

+ Demonstrated ability to comprehend and interpret medical documentation

+ Excellent interpersonal and organizational skills.

+ Proficiency in reviewing and interpreting legal contracts related to clinical rotations.

+ Proficient in computer skills, including Excel spreadsheets and Learning Management Systems.


Preferred Qualifications:


+ Experience in clinical coordination in a higher education institution


Additional Information:
Initial review of applications will begin 2 weeks after posting.

Posting will remain open until filled

SUNY Polytechnic Institute offers exceptional benefits such as healthcare, dental, vision, pension plans, competitive pay, generous paid time off, tuition assistance, life insurance and long-term disability insurance.

As an Equal Opportunity / Affirmative Action employer, SUNY Polytechnic Institute will not discriminate in its employment practices due to an applicant's race, creed, religion, color, citizenship, national origin, sex, age, sexual orientation, predisposing genetic characteristics, gender identification or expression, genetic information, familial status, marital status, pregnancy, status as a domestic violence victim, criminal conviction, disability, military status, disabled veteran, recently separated veteran, Armed Forces Service Medal veteran, active duty or wartime campaign badge veteran, or other characteristic as protected by law.

Please feel free to review your equal employment opportunities protections and laws pertaining to these protections at https://www.dol.gov/general/topic/discrimination

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, without exception, prepare, publish and distribute an Annual Security Report.

This report consists of two basic parts: disclosure of the College's crime statistics for the past three years; and disclosures regarding the College's current campus security policies.

The SUNY Polytechnic Institute Annual Security Report is available in portable document format [PDF] by clicking this link:

https://sunypoly.edu/sites/default/files/Clery Report 2024 - Uticaw covers.pdf (https://sunypoly.edu/sites/default/files/Clery%20Report%202024%20-%20Uticaw%20covers.pdf)

Inquiries regarding the application of Title IX and other laws, regulations and policies prohibiting discrimination may be directed to the Title IX Coordinator TitleIX@sunypoly.edu at SUNY Polytechnic Institute.

Inquiries may also be directed to the United States Department of Education's Office for Civil Rights, 32 Old Slip 26th Floor, New York, NY 10005-2500; Tel.

(646) 428-3800; Email OCR.NewYork@ed.gov.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation.

If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@oer.ny.gov.

Required Skill Profession

Other General