Contracts Supervisor

Job description

Location: Los Angeles, California 
Salary: $68,640

Organization Overview 
Founded in 2004, Brilliant Corners provides innovative housing and housing-related services to California’s most vulnerable individuals, with an emphasis on those transitioning from, or at risk of, homelessness or institutionalization.

We develop, own, and manage multi-family supportive housing and licensed residential care homes.

We implement a broad array of scattered-site, one-on-one supportive housing, and clinical case management programs through partnerships with developmental services, homeless services, veterans’ services, and health care sectors.

 

In short, we do good work. 

We have offices statewide with a staff of passionate people.

While we are growing rapidly, we are also selective: We’re seeking inspired, talented people who want to be part of a team effecting profound change and who have fun doing it. 

Department Summary 
The Flexible Housing Subsidy Pool (FHSP) is a supportive housing rental subsidy program of the Los Angeles County Department of Health Services (DHS), along with other governmental partners, managed-care organizations, and foundations.

The goal of the FHSP is to secure quality affordable housing for extremely vulnerable Angelenos.

Brilliant Corners, the central coordinating community-based partner for FHSP, works to secure a broad range of housing options, including individual apartments, blocks of units, and entire buildings.

Brilliant Corners identifies and secures units Countywide, provides move-in assistance and rental subsidy disbursements, coordinates with case managers, and assists with neighborhood relations. 

Position Summary:
Under the direction of the Contracts Manager, the Contracts Supervisor plays a key role as a member of the Project Based Voucher (PBV) Pipeline and Portfolio Team.

The Contracts Supervisor will assist the team in procuring permanent supportive housing rent units in the County of Los Angeles and in surrounding areas.

Additionally, the role will support the Contracts Manager with processing and tracking agreements, including but not limited to, corresponding with property providers, working closely with stakeholders, and ensuring compliance and quality assurance across the FHSP PBV Portfolio.

The Contracts Supervisor will support with procurement and contract administration, including but not limited to, application review, site assessments, drafting and sending contract notices to property providers, amending agreements when necessary, and serving as an internal liaison to the Property Related Tenant Services and the Operations departments on an as-needed basis.

The Contracts Supervisor may assist in hiring and supervising Pipeline Team staff, as need arises.

Key Responsibilities:

• Assist with the procurement process for new project-based supportive housing units, including drafting RFPs, reviewing applications, issuing awards, and participating in site visits.
• Draft, issue, and manage contract notices, amendments, and extensions in alignment with program policies.
• Collaborate with internal departments to ensure proper contract execution, compliance, and communication with property providers.
• Monitor and maintain accurate records of all agreements using Salesforce, Box, and other data systems.
• Supervise Pipeline Team staff, as needed.
  
  
• Reconcile contract data across multiple platforms, ensuring consistency and compliance with agreements and Department of Health Services requirements.
• Support the development of standard workflows and contract management policies.
• Evaluate and implement process improvements related to procurement, contract tracking, and reporting systems.

Qualifications:

• Previous experience in contract management and procurement administration.
  
  
• Strong understanding of subsidy agreements and compliance.
• Proficiency in Salesforce or similar contract management and data systems.
• Exceptional organizational and communication skills.
  
  
• Supervisory experience and ability to manage multiple projects and deadlines.
• Commitment to housing stability and equity in underserved communities.

Requirements

Professional Experience 

• Experience in working with complex databases, contract management, and project management. 
• Experience in real estate and/or unit acquisitions is preferred but not required.  
• Experience supervising a team is strongly preferred.

 Knowledge, Skills, and Abilities 

• Excellent analytical and critical thinking skills  
• Ability to work effectively both independently and as part of a team  

• Excellent interpersonal skills, and verbal/written communication skills  

• Knowledge in real estate/housing development, property management, leasing, project management, unit acquisition or a related field  

• Knowledge in Microsoft Office applications such as Outlook, Word, Excel and PowerPoint, and the ability to learn proper use of various software programs, as needed  

• Ability to manage multiple projects from start to finish and make every effort to see that the project's goals and objectives are effectively implemented  

• Ability to take initiative and think critically under pressure with the goal of finding creative solutions to technical problems 

 Core Competencies 

• Planning: Proactively plans and organizes work to achieve goals efficiently.
  
  Monitors progress, prioritizes competing demands, and persists despite setbacks 

• Motivating Others: Inspires and empowers team members by understanding their drivers, recognizing contributions, and fostering a positive culture.
  
  Adapts approach, encourages ownership, and celebrates successes 

• Managing Diversity: Cultivates an environment where all feel valued, respected and empowered.
  
  Promotes diversity, challenges bias, ensures equity, and enables open dialogue 

• Functional/Technical Expertise: Possesses advanced functional/technical skills of direct reports, enabling high-level task accomplishment, optimal partner support, and team development 

 Organizational Values 

• Humanity: Putting people first: We are committed to meeting people where they’re at, honoring their dignity, diversity, and experience.  

• Community: Building a better future: Sustainable housing solutions are fostered through partnership, collaboration, and human connection.  

• Ingenuity: Innovating for transformation: Systems-change requires relentless determination, thinking outside the box and challenging the status quo. 

Certificates, Licenses, and Registrations 
A valid, clean CA driver’s license and a personal insured vehicle are required. 

Travel Requirements 
This position requires a valid driver's license and may be tasked to drive for the course of business. 

Physical Requirements 
Candidates should have physical mobility for tasks such as standing, bending, stooping, kneeling, crouching, reaching, twisting, and walking on uneven surfaces.

They should be capable of performing stationary tasks like sitting for up to 6 to 8 hours a day.  Additionally, candidates should be able to lift, carry, push, pull light to moderate weights up to 15 pounds safely.

Requires mental acuity for analytical reasoning and document interpretation. 

Salary range for this position is $68,640 annually.

This position is being offered at $68,640 annually. 

Brilliant Corners does not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status, in any of its activities or operations.

These activities include, but are not limited to, hiring and firing of staff, selection of volunteers and vendors, and provision of services.

We are committed to providing an inclusive and welcoming environment for all members of our staff, clients, volunteers, subcontractors, vendors, and clients. 

Benefits

• Health Care Plan (Medical, Dental, & Vision) 
• Retirement Plan (With 5% Match) 
• Life Insurance (Basic, Voluntary and AD&D) 
• Paid Time Off (Vacation, Sick & Public Holidays) 
• Family Leave (Maternity, Paternity) 
• Short Term & Long-Term Disability 
• Training & Development 
• Wellness Resources 
• Hybrid Work 

Required Skill Profession

Other Management Occupations