Director of Public Programs

Job description

Organization Background:

• ICEF Public Schools is a nonprofit charter school network serving communities in the South Los Angeles area for 25 years.


• ICEF Public Schools operates seven high-quality, tuition-free, public charter elementary, middle, and high schools serving over 2,000 kids from TK-12th grade.
• We are a college, career, and life-bound network working throughout ethnically diverse neighborhoods of Los Angeles and Inglewood, CA.
• Over 90% of the school population qualifies for free and reduced lunch programs, an average of 60% of students are Black, and 40% are Latinx/e.
• ICEF's mission is to educate and empower courageous leaders to pursue their full potential in college, career, and life by providing a community that honors each student's unique identity, fosters academic excellence, nurtures healthy minds, and inspires critical thinkers.
• Our primary focus at ICEF is a whole-child approach that fosters excellence among all scholars.
• At ICEF, we nurture a healthy mind by learning about each unique student's identity and adjusting our pedagogical practices to meet the needs of each learner.

Position Description:

• Under the guidance of the Chief Operating Officer (COO), the Director of Public Programs will oversee ICEF’s compliance and authorizer relations.


• This is an exciting opportunity for a driven, detail-oriented individual to ensure ICEF meets all of its local, state, and federal compliance targets annually.
• As a manager and individual contributor, with a team of four, the Director of Public Programs will work closely with organizational leadership and coordinate with other departments, such as Data, Finance, and Human Resources, to ensure all materials are submitted promptly and accurately.
• Additionally, the Director of Public Programs will build expertise in federal and state programs and authorizer framework requirements to ensure the team regularly educates and prepares school and organizational leadership on various compliance requirements and audits and houses a well-codified set of calendars and documents.

Reporting:

• This position reports to the COO.
  
    FLSA Status: Exempt Pay Cycle: 12 months Salary : Starting at $95,000, commensurate with experience Benefits: Full-time employees of ICEF Public Schools are entitled to Medical, Life Insurance, Dental and Vision plans, and various retirement programs offered by ICEF Public Schools.


• Be a central resource with expertise in federal and state programs Build and maintain sustainable systems for existing federal and state programs including but not limited to Title programs and Community Eligibility Provision.
• Problem-solving and navigating new federal and state program applications, reporting, and compliance.
• Develop and deliver content for ICEF Leadership Meetings with Principals to ensure alignment across the organization.
• Develop and present items to the ICEF Board of Directors as applicable.
• Ensure federal and state program application and reporting deadlines are met, schools  are executing on deliverables to meet public programs requirements Oversee, coordinate, and prepare for monitoring such as Federal Program, Civil Rights, Review, and Administrative Review, and similar audits to ensure clean results with no findings.
• Coordinate the information and ensure timely submission and reporting required for applications and reporting of various federal and state funding sources.
• Develop, maintain, and manage the ICEF Compliance Calendar and meet with collaborators across departments to manage local, state, and federal deadlines.
• Manage California Department of Education email inboxes to ensure these are routed to the appropriate individual and/or department.
• Draft various school improvement plans and other reports (i.e.
• LCAP, Annual Reports, Local Indicators, etc.), and assist in obtaining board approval if necessary, including clear and timely requests of data and information from others involved in the creation of these plans.
• Attend relevant training and identify other key stakeholders who may need to attend Support in preparing required federal and state program materials for the Parent Advisory Committee.
• Educate key stakeholders regularly on federal and state program requirements and the use of public funds, including the school’s responsibility in maintaining compliance.
• Establish an ongoing audit process.
• Be the point of contact for the California Dashboard for the successful submission of LCAP and Local Indicators.
• Support the management of the ICEF-wide meal program with the collaboration of the Nutrition Coordinator to ensure compliance with the program and support the submission, development, and/or approval of annual application(s), Food Service Management Contracts, and other related lunch program public program grants and/or documents Ensure all schools are in good standing with authorizers and successfully renewed Support schools in preparing for oversight visits, including providing project plans, calendars, collecting and submitting required documentation.
• Review and communicate ongoing and updated compliance requirements to prepare schools for oversight visits.
• Provide on-site support and coordination on the day of the visits.
• Disseminate and track submissions required by authorizers; coordinate with other ICEF departments to maintain a central depository of submissions.
• Serve as a point of contact to authorizers as needed, protecting ICEF’s reputation of being organized, thorough, and responsive.
• Coordinate required data and other information to draft new and renewal charter petitions and material revisions.
• Coordinate across departments and schools for the logistical planning of charter renewal hearings and liaise in partnership with California Charter Schools Association.
• Provide support on ad-hoc authorizer requests.
• Ensure ICEF schools comply with requirements as they pertain to reporting.
• Ensure ICEF schools are aware of District requirements and support in submitting materials.
• Some local travel to school sites, authorizers, and/or other locations may be required.
• Perform other duties as identified in order to meet team goals.
• EDUCATION AND/OR EXPERIENCE Bachelor’s degree or commensurate with public school work experience (required) At least 5 years of work experience, with 2-3 years of experience managing others At least 2 years of experience in working in the charter school sector, specifically withbfederal and state programs (programmatically and fiscally), such as Title I, II, and III Must be able to obtain a food handler’s certificate and manager food handler certificate within 30 days of hire paid by ICEF Ability to break down complex projects into actionable goals, targets, and milestones, and can manage self and others to these Familiarity with federal, state, and local regulations and guidelines pertaining to public charter schools.
• Familiar with data management, strategic planning, project management, and budgets Ability to work independently and as part of a team, under deadlines, without close supervision to prioritize, solve problems, and follow through in a fast-paced environment Dependable, humble, have a sense of humor and a rock-solid commitment to ICEF’s mission and the communities we serve SUPERVISORY RESPONSIBILITIES This position has direct supervisory responsibilities and manages the Food Program Coordinator and is likely to manage some vendor relationships.
• QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
• The requirements below represent knowledge, skill, and/or ability.
• Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
• CERTIFICATES, LICENSES, REGISTRATIONS N/A PHYSICAL DEMANDS The physical demands described here represent those that an employee must meet to perform the essential functions of this job successfully.
• Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
  
  3While performing the duties of this job, the employee is regularly required to sit; frequently required to talk or hear, stand, walk, and reach with hands and arms, and/or use hands to finger, handle, or feel.
• While performing the duties of this job, the employee is occasionally required to move and/or lift up to twenty-five (25) pounds.
• WORK ENVIRONMENT The work environment characteristics described here represent those an employee encounters while performing the essential functions of this job.
• Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
• The noise level in the work environment is usually moderate.
• Continuing Educ./ Training As Needed Clearances Criminal Justice/ Fingerprint Clearance TB Clearance   Salary Commensurate with Experience Starts at $95,000   Certificate & Licenses Valid Driver’s License Benefits Full-time employees of ICEF Public Schools are entitled to Medical, Life Insurance, Dental and Vision plans, and various retirement programs offered by ICEF Public Schools.
• Eligible employees will also be entitled to sick leave and vacation time in accordance with ICEF Public School policies.
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