Document Control Coordinator

Job description

When you care deeply about the work you do, it’s rewarding to see it through from concept to completion.

We partner with clients to provide both program management and construction management to strategize, plan, and implement projects that drive organizations forward.

From hospitals and airports to university campuses, mass transit systems, water treatment facilities, mines, and wind farms, we've successfully managed thousands of projects.
Joining our team, turning visionary ideas into reality, will shape your future—and the future of your community.
Your Opportunity
Stantec is seeking a Document Control Specialist to join team.

The successful candidate will possess at least two years’ experience in a document control and administrative support role.

This role requires good communication skills and a willingness to work as part of a team to successfully deliver major capital projects.
Your Key Responsibilities
- Updates and maintains data in Oracle Unifier and MS SharePoint.
- Provides general team project and office administration support including but not limited to ordering supplies and equipment, coordinating team events, and managing team vehicle fleet.
- Adheres to document control process for all project documents including submittals, general correspondence, RFIs/RFCs, project reports, meeting minutes and other records.

Maintain document control logs and action item logs, log design/document comments, and report on status of open items.

Distribute documents and maintain controlled distribution lists.
- Assists with the change control process and files for contract changes, prepare reports, and manage all records regarding contract change issues.
- Assists in preparing project closeout documentation.
- Follows record retention procedures and policies.
- Ensures quality procedures are maintained.
Your Capabilities and Credentials
- Proficiency in MS Office, MS SharePoint and Adobe Acrobat.
- Experience with Oracle Unifier or other construction document control programs is a plus.
- Prior experience working on large infrastructure programs preferred.
- MS Power BI experience is desired.
- Prior work in a documentation control role is an asset.
- Must have strong interpersonal skills, written and verbal communication skills.
- Excellent organizational skills and attention to detail.
- Demonstrated ability to handle multiple priorities and assignments.
Education and Experience
- Technical degree/diploma/certificate or equivalent in related field or an equivalent combination of education and experience.
- Minimum two (2) years in a project documentation coordinator role.
Typical office environment working with computers and remaining sedentary for long periods of time.
This description is not a comprehensive list of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.
Stantec is a place where the best and brightest come to build on each other’s talents, do exciting work, and make an impact on the world around us.

Join us and redefine your personal best.

**Pay Range:**
• Locations in CO, HI, IL, MD & Various CA, NJ Areas - Min Salary $ 49,600.00 - Max Salary $ 67,000.00

**Pay Transparency:** In compliance with pay transparency laws, pay ranges are provided for positions in locations where required.

Please note, the final agreed upon compensation is based on individual education, qualifications, experience, and work location.

At Stantec certain roles are bonus eligible.

Actual compensation for part-time roles will be pro-rated based on the agreed number of working hours per week.

**Benefits Summary:** Regular full-time and part-time employees (working at least 20 hours per week) have access to medical, dental, and vision plans, a wellness program, health saving accounts, flexible spending accounts, 401(k) plan, employee stock purchase program, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage and paid family leave.

Regular full-time and part-time employees will receive ten paid holidays in each calendar year.

In addition, employees will be eligible to accrue vacation between 10 and 20 days per year and eligible for paid sick leave (and if more generous, in accordance with state and local law).

Temporary/casual employees have access to 401(k) plans, employee stock purchase program, and paid leave, in accordance with state and local law.

The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements
**Primary Location:** United States | HI | Honolulu
**Organization:** 2199 Transpt-US PMCM-Honolulu HI
**Employee Status:** Regular
**Travel:** Yes
**Schedule:** Full time
**Job Posting:** 28/07/2025 07:07:05
**Req ID:** 1001671
Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, colour, religion, sex, national origin, age, marital status, genetic information, disability, sexual orientation, gender identity or gender expression.

We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment.

Stantec is in compliance with laws and regulations and ensures equitable opportunities in all aspects of employment.

At Stantec we are committed to ensuring our recruitment process is accessible to all.

If you require reasonable adjustments to be made during the recruitment process then please inform a member of our Talent Acquisition team.

Required Skill Profession

Other General