Event Planner

Job description

Event Planner

**School of Engineering, Stanford, California, United States**

**New**

Marketing

Post Date 5 days ago

Requisition # 107568

_Note: This position has been deemed critical by the School of Engineering Dean’s Office and is exempt from the hiring freeze._

**The School of Engineering**
Stanford Engineering has been at the forefront of innovation for nearly a century, creating pivotal technologies that have transformed the worlds of information technology, communications, health care, energy, business and beyond.

Our faculty and students are creative risk-takers who pursue excellence across a breadth of disciplines.

Our alumni include some of the world's most successful leaders in technology and business.

Our staff are critical to enabling Stanford Engineering to accomplish its mission: seeking solutions to some of the world's most urgent challenges and educating leaders who will make the world a better place through the power of engineering principles, techniques and systems.

**Computer Science Department**
Founded in 1965, the Stanford Computer Science (CS) Department continues to lead the world in computer science research and education influencing society at levels that remain without parallel among academic institutions.

Its spin-offs are among the most successful corporate ventures in the world, and many of the leaders in the academic and corporate research world are graduates of the Stanford CS Department.

Computer Science website:https://cs.stanford.edu/

The Computer Science Department is looking for an **Event Planner** to plan and execute Computer Science Department events, such as our annual commencement, seminars, conferences, alumni events, and other departmental related events.

The successful candidate will consult with stakeholders and plan logistics, including registration and attendee tracking, presentation and materials support, catering and clean up, and pre-and post-event evaluations.

**In this role, you will:**

+ Design, plan, implement, and coordinate customized events.
+ Evaluate and select vendors and providers of services considering stakeholder requests and requirements.
+ Serve as a member of an events team, and contribute in a wide variety of functional areas including decisions around budget allocation, event logistics and facilities.
+ Consult with stakeholders to determine objectives and requirements.
+ Inspect event facilities to ensure they conform to the event needs.
+ Manage accounting operations relating to registration, including daily accounting procedures and reports, final monetary summaries, and/or account transfers.
+ May serve as project leader on smaller scale events, coordinating teams that plan, implement, and manage all aspects of events or manage program elements of larger scale events.
+ Utilize and/or maintain complex databases.

May use specialized event planning software.
+ May inspect event facilities for maintenance, janitorial and fire safety issues.
+ Other duties as assigned.

**Education & Experience (Required):**

+ Associate degree and three years of relevant experience or combination of education and relevant experience.

**Knowledge, Skills, & Abilities (Required):**

+ Demonstrated success planning events.
+ Ability to work both independently and as part of a team.
+ Ability to establish priorities, manage shifting priorities, and handle numerous time-sensitive projects with multiple deadlines.
+ Demonstrated creativity, problem solving skills, taking initiative, judgment, and decision-making skills.
+ Ability to accomplish goals working through formal and informal channels, with diplomacy and tactfulness.
+ Excellent interpersonal, communication, time management, and customer service skills.

Must be well organized and detail oriented.
+ Knowledge of Microsoft Office suite and other online documents, such as Google Docs.
+ Ability to interact and successfully collaborate with a broad spectrum of contributing groups and customers.

**Certifications and Licenses:**

+ Must possess and maintain a valid California non-commercial Class C Driver’s License.

**Working Conditions:**

+ May require some travel and working evenings and weekends.

**Physical Requirements:**

+ Frequently stand/walk, sit, perform desk-based computer tasks, and use a telephone.
+ Occasionally kneel/crawl, twist/bend/stoop/squat, grasp lightly/fine manipulation, and grasp forcefully, lift/carry/push/pull objects that weigh 21-40 pounds.
+ Ability to drive day and night.

**Work Standards:**

+ Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
+ Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
+ Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,http://adminguide.stanford.edu
+ When conducting university business, must comply with the California Vehicle Code and Stanford University driving requirements.

**Pay Range:**
The expected pay range for this position is $72,972 to $87,751 per annum.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position.

The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package.

The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees.

Specifics about the rewards package for this position may be discussed during the hiring process.

**Why Stanford is for you:**
Imagine a world without search engines or social platforms.

Consider lives saved through first-ever organ transplants and research to cure illnesses.

Stanford University has revolutionized the way we live and enrich the world.

Supporting this mission is our diverse and dedicated 17,000 staff.

We seek talent driven to impact the future of our legacy.

Ourcultureandunique perksempower you with:

+ Freedom to grow.

We offer career development programs, tuition reimbursement, or audit a course.

Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
+ A caring culture.

We provide superb retirement plans, generous time-off, and family care resources.
+ A healthier you.

Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities.

We also provide excellent health care benefits.
+ Discovery and fun.

Stroll through historic sculptures, trails, and museums.
+ Enviable resources.

Enjoy free commuter programs, ridesharing incentives, discounts and more!

**How to Apply:**
We invite you to apply for this position by clicking on the “Apply for Job” button.

To be considered, please submit a cover letter and résumé along with your online application.

The cover letter should briefly describe why you believe you are a good fit for this position.

_The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities.

Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility.

Employees may also perform other duties as assigned._

_Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities.

Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a_ _contact form_ _._

_Stanford is an equal employment opportunity and affirmative action employer.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law._

Additional Information

+ **Schedule: Full-time**
+ **Job Code: 4882**
+ **Employee Status: Regular**
+ **Grade: F**
+ **Requisition ID: 107568**
+ **Work Arrangement : Hybrid Eligible**

Required Skill Profession

Other General