Know ATS Score
CV/Résumé Score
  • Expertini Resume Scoring: Our Semantic Matching Algorithm evaluates your CV/Résumé before you apply for this job role: Executive Administrative Assistant to the Dean SOE Dean's Office.
United States Jobs Expertini

Urgent! Executive Administrative Assistant to the Dean SOE Dean's Office Job Opening In Chicago – Now Hiring Loyola University Chicago

Executive Administrative Assistant to the Dean SOE Dean's Office



Job description

Duties and Responsibilities



Dean’s Office Management

• Oversees the development and execution of the Dean’s master calendar in coordination with other support staff, anticipating conflicts and effectively negotiating competing interests.
• Manages the administration of the Dean’s Office including liaising with the Assistant and Associate Deans, to ensure professional and efficient service to internal stakeholders and guests.
• Prepares the Dean for meetings and events, and where appropriate may summarize and prepare responses and track action items to ensure responsiveness and closure.
• Coordinates Dean’s office projects and events, including but not limited to supporting the development of donor and partner events and recognition.
•Ensures organized and productive leadership team meetings with a lens towards raising cross-functional awareness and advancing the SOE’s stated vision, mission, and stated priorities.
• Collaborates with the SOE leadership team to develop organizational systems that improve the efficiency of Dean’s office.

Strategic and Operational Support

• Supports functional leaders overseeing Advancement, Alumni, Enrollment, Faculty, Staff, and Student engagement in effectively coordinating and aligning events and agendas.
• Supports and facilitates SOE procedures that require Dean’s review or signature (e.g., faculty reviews, staff reviews, promotion, and tenure).
• Supports SOE business manager in handling fiscal matters related to the Dean’s office (e.g., Procard transactions, purchasing).
• Coordinates (e.g., hotel reservations, air travel, registration, transfers) professional travel for the SOE Dean, Assistant Dean, and Associate Deans.


• Manage essential SOE operations such as calendars, personnel file management as well as building systems to support the implementation of SOE-wide policies and procedures.



Communications

• Coordinates or executes, where appropriate, key communications from the Dean’s office (e.g., emails, communication listservs, and regular newsletters).
• Serve as a liaison between the Dean’s Office and other campus departments and external partners.

Other Responsibilities

• This a full-time on-campus position.


• This position will occasionally require evening and weekend work.
• Work closely with the SOE Faculty Affairs and Business Services Coordinator and provide additional support as needed.


• Other duties as assigned.


Minimum Education and/or Work Experience Must have completed college and at least five years of related experience.

Experience in higher education strongly preferred.

Excellent communication and organizational skills are required.

Qualifications Skills and Qualifications:

Project Management

• Experience managing cross-functional projects and driving stakeholder decisions.
• Ability to adapt to changing priorities and emergency situations.
• Skilled in using technical tools for reporting and communication.

Organizational Excellence

• Strong ability to work independently and manage multiple projects.
• Demonstrated judgment, discretion, and initiative in overseeing operations.

Strategic Communication

• Ability to craft effective messaging and support cohesive leadership communication.
• Skilled in identifying optimal communication cadence and channels.

Relationship Building

• Excellent interpersonal skills with tact and professionalism across diverse audiences.
• Ability to manage confidential tasks with sensitivity and discretion.

Clarity and Decision Support

• Skilled in researching and presenting complex information clearly.
• Experience creating systems that clarify organizational priorities and progress.

Collaboration and Adaptability

• Effective team member and leader of team-based initiatives.
• Comfortable in dynamic environments with rapidly shifting needs.

Entrepreneurial Mindset

• Ability to develop and sustain programs and innovations with limited information.
• Flexible and responsive to evolving priorities of the Dean and School.

Certificates/Credentials/Licenses N/A Computer Skills Demonstrated skill in using Microsoft suite; experience in creating and maintaining databases, experience updating websites (using T4) strongly preferred Supervisory Responsibilities No Required operation of university owned vehicles No Does this position require direct animal or patient contact?

No Physical Demands None Working Conditions Lighting, Heating, Ventilation, Odors


Required Skill Profession

Secretaries And Administrative Assistants



Your Complete Job Search Toolkit

✨ Smart • Intelligent • Private • Secure

Start Using Our Tools

Join thousands of professionals who've advanced their careers with our platform

Rate or Report This Job
If you feel this job is inaccurate or spam kindly report to us using below form.
Please Note: This is NOT a job application form.


    Unlock Your Executive Administrative Potential: Insight & Career Growth Guide


  • Real-time Executive Administrative Jobs Trends in Chicago, United States (Graphical Representation)

    Explore profound insights with Expertini's real-time, in-depth analysis, showcased through the graph below. This graph displays the job market trends for Executive Administrative in Chicago, United States using a bar chart to represent the number of jobs available and a trend line to illustrate the trend over time. Specifically, the graph shows 35612 jobs in United States and 607 jobs in Chicago. This comprehensive analysis highlights market share and opportunities for professionals in Executive Administrative roles. These dynamic trends provide a better understanding of the job market landscape in these regions.

  • Are You Looking for Executive Administrative Assistant to the Dean SOE Dean's Office Job?

    Great news! is currently hiring and seeking a Executive Administrative Assistant to the Dean SOE Dean's Office to join their team. Feel free to download the job details.

    Wait no longer! Are you also interested in exploring similar jobs? Search now: .

  • The Work Culture

    An organization's rules and standards set how people should be treated in the office and how different situations should be handled. The work culture at Loyola University Chicago adheres to the cultural norms as outlined by Expertini.

    The fundamental ethical values are:
    • 1. Independence
    • 2. Loyalty
    • 3. Impartiality
    • 4. Integrity
    • 5. Accountability
    • 6. Respect for human rights
    • 7. Obeying United States laws and regulations
  • What Is the Average Salary Range for Executive Administrative Assistant to the Dean SOE Dean's Office Positions?

    The average salary range for a varies, but the pay scale is rated "Standard" in Chicago. Salary levels may vary depending on your industry, experience, and skills. It's essential to research and negotiate effectively. We advise reading the full job specification before proceeding with the application to understand the salary package.

  • What Are the Key Qualifications for Executive Administrative Assistant to the Dean SOE Dean's Office?

    Key qualifications for Executive Administrative Assistant to the Dean SOE Dean's Office typically include Secretaries And Administrative Assistants and a list of qualifications and expertise as mentioned in the job specification. Be sure to check the specific job listing for detailed requirements and qualifications.

  • How Can I Improve My Chances of Getting Hired for Executive Administrative Assistant to the Dean SOE Dean's Office?

    To improve your chances of getting hired for Executive Administrative Assistant to the Dean SOE Dean's Office, consider enhancing your skills. Check your CV/Résumé Score with our free Tool. We have an in-built Resume Scoring tool that gives you the matching score for each job based on your CV/Résumé once it is uploaded. This can help you align your CV/Résumé according to the job requirements and enhance your skills if needed.

  • Interview Tips for Executive Administrative Assistant to the Dean SOE Dean's Office Job Success
    Loyola University Chicago interview tips for Executive Administrative Assistant to the Dean SOE Dean's Office

    Here are some tips to help you prepare for and ace your job interview:

    Before the Interview:
    • Research: Learn about the Loyola University Chicago's mission, values, products, and the specific job requirements and get further information about
    • Other Openings
    • Practice: Prepare answers to common interview questions and rehearse using the STAR method (Situation, Task, Action, Result) to showcase your skills and experiences.
    • Dress Professionally: Choose attire appropriate for the company culture.
    • Prepare Questions: Show your interest by having thoughtful questions for the interviewer.
    • Plan Your Commute: Allow ample time to arrive on time and avoid feeling rushed.
    During the Interview:
    • Be Punctual: Arrive on time to demonstrate professionalism and respect.
    • Make a Great First Impression: Greet the interviewer with a handshake, smile, and eye contact.
    • Confidence and Enthusiasm: Project a positive attitude and show your genuine interest in the opportunity.
    • Answer Thoughtfully: Listen carefully, take a moment to formulate clear and concise responses. Highlight relevant skills and experiences using the STAR method.
    • Ask Prepared Questions: Demonstrate curiosity and engagement with the role and company.
    • Follow Up: Send a thank-you email to the interviewer within 24 hours.
    Additional Tips:
    • Be Yourself: Let your personality shine through while maintaining professionalism.
    • Be Honest: Don't exaggerate your skills or experience.
    • Be Positive: Focus on your strengths and accomplishments.
    • Body Language: Maintain good posture, avoid fidgeting, and make eye contact.
    • Turn Off Phone: Avoid distractions during the interview.
    Final Thought:

    To prepare for your Executive Administrative Assistant to the Dean SOE Dean's Office interview at Loyola University Chicago, research the company, understand the job requirements, and practice common interview questions.

    Highlight your leadership skills, achievements, and strategic thinking abilities. Be prepared to discuss your experience with HR, including your approach to meeting targets as a team player. Additionally, review the Loyola University Chicago's products or services and be prepared to discuss how you can contribute to their success.

    By following these tips, you can increase your chances of making a positive impression and landing the job!

  • How to Set Up Job Alerts for Executive Administrative Assistant to the Dean SOE Dean's Office Positions

    Setting up job alerts for Executive Administrative Assistant to the Dean SOE Dean's Office is easy with United States Jobs Expertini. Simply visit our job alerts page here, enter your preferred job title and location, and choose how often you want to receive notifications. You'll get the latest job openings sent directly to your email for FREE!